Microsoft OneNote vs Workflowy Comparison
Microsoft OneNote
Starting at Contact for pricing
- Free Trial
- Large Enterprises
- Medium Business
Microsoft One note - The Microsoft onenote is a powerful notetaking software for online collaboration. Users can always capture inspiration and organize thoughts with onenote, supported by a large selection of apps for m…
Workflowy
Starting at $4.08 per month
- Free Trial
- Large Enterprises
- Small Business
In a whirlwind of ideas, tasks, and projects, keeping things in order can be a real challenge. That's where Workflowy steps in to save the day. With Workflowy, users can gather all their fantastic ideas, no matter how sc…
Workflowy leads on user satisfaction with a 4.3-star rating across 15 reviews.
Microsoft OneNote vs Workflowy — at a glance
| Feature | Microsoft OneNote | Workflowy |
|---|---|---|
| Rating | 4.2 / 5 | 4.3 / 5 |
| Reviews | 2,454 | 15 |
| Starting price | Contact for pricing | $4.08 per month |
| Free trial | Yes | Yes |
| Free version | No | No |
| Best for | Large Enterprises, Medium Business, Small Business | Large Enterprises, Small Business, Medium Business |
| Category | Note Taking Software | Note Taking Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac | Browser Based (Cloud), Mobile - Android, Mobile - iOS |
| API | — | — |
| Support modes | Online | Online |
| Certifications | SOC 2, HIPAA, GDPR, ISO 27001 | — |
| Data residency | Global | US |
Key differences between Microsoft OneNote and Workflowy
- Pricing: Workflowy starts at $4.08 per month. Microsoft OneNote pricing is not publicly listed.
- User satisfaction: Workflowy scores higher with a 4.3-star average.
- Deployment: Microsoft OneNote supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac; Workflowy supports Browser Based (Cloud), Mobile - Android, Mobile - iOS.
Microsoft OneNote vs Workflowy — find the better fit before you commit.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Note Taking Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
Talk to an expert Talk to an expert |
Biggest differences
Start here before you go deeper into features.
Best for collaborative teams needing seamless Microsoft Office integration.
- You require real-time collaboration with shared notebooks across devices.
- Your team uses Microsoft Outlook and Office 365 tools extensively.
- You need flexible organization of diverse data types and media.
- You need advanced note-taking features and extensive customization options.
- Your team depends on robust third-party integrations outside the Microsoft ecosystem.
Large Enterprises, Small Business, Medium Business
Microsoft OneNote typically suits Large Enterprises and Medium Business. Workflowy tends to fit Large Enterprises and Small Business better. The right choice depends on your team size, workflow, and whether a free trial matters.
Description | Microsoft One note - The Microsoft onenote is a powerful notetaking software for online collaboration. Users can always capture inspiration and organize thoughts with onenote, supported by ... Read More about Microsoft OneNote | In a whirlwind of ideas, tasks, and projects, keeping things in order can be a real challenge. That's where Workflowy steps in to save the day. With Workflowy, users can gather all their ... Read More about Workflowy |
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Entry Level Pricing |
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Free Trial Availability | ||
Spotsaas ScoreWhat's this? ↗ | 8.6/10 | 8.1/10 |
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | Small BusinessLarge Enterprises | — |
Get pricing help | Get pricing help |
Software Demo
Demo |
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How do Microsoft OneNote and Workflowy Compare on Features?
Total Features | 5 Features | 6 Features |
|---|---|---|
Unique Features | No unique features | No unique features |
Get Quote | Get Quote |
Compare Microsoft OneNote and Workflowy on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Other Details
Organization Types supported |
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Platforms Supported |
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Modes of support |
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API Support |
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Get help choosing | Get help choosing |
Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | — |
|---|---|---|
HIPAA | ✓ Yes | ✗ No |
GDPR | ✓ Yes | — |
ISO 27001 | ✓ Yes | — |
Single Sign-On (SSO) | ✓ Yes | — |
Multi-Factor Auth (MFA) | ✓ Yes | — |
Data Encryption | ✓ Yes | — |
Audit Logs | ✓ Yes | — |
Data Residency | 🌐 Global | 🇺🇸 US |
Microsoft OneNote User Reviews & Rating Comparison
User Ratings | ||
|---|---|---|
Rating Distribution | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Users generally appreciate OneNote’s integration and collaboration features but note limitations in advanced functionality and customization. What buyers like
Common complaints
| Buyer sentiment Buyer sentiment is positive across 30 reviews, with strong overall satisfaction. |
Pros and Cons |
| No pros or cons available for this product |
Positive Reviews | No reviews available for the product | No reviews available for the product |
Media and Screenshots
Videos |  1 Videos |  3 Videos |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Microsoft OneNote or Workflowy?
- Workflowy edges out the other on user ratings (4.3 vs 4.2). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Microsoft OneNote and Workflowy offer a free trial?
- Yes, both Microsoft OneNote and Workflowy offer a free trial.
- What is the starting price of Microsoft OneNote vs Workflowy?
- Microsoft OneNote starts at Contact for pricing. Workflowy starts at $4.08 per month.
- What are the top alternatives to Microsoft OneNote?
- Top alternatives to Microsoft OneNote include Evernote, Zoho Notebook, Amanote, Notes.io, Google Keep.
- What are the top alternatives to Workflowy?
- Top alternatives to Workflowy include Notesnook, Heptabase, Milanote, Zoho Notebook, Discover Notes.