Heartland Payroll vs PaymentEvolution Comparison
Heartland Payroll
Starting at Contact for pricing
- Medium Business
- Small Business
Heartland Payroll is a payroll management software for small and medium sized companies. It handles all your payroll processing requirements such as bi-weekly, monthly or yearly paychecks, cost accounting and tracking of…
PaymentEvolution
Starting at $0 /month
- Free Trial
- Small Business
PaymentEvolution is a cloud-based payroll software solution that helps businesses manage and streamline their payroll operations. The innovative software is designed to help businesses reduce time spent on manual data en…
Heartland Payroll leads on user satisfaction with a 4.6-star rating across 118 reviews.
Spotsaas Analysis
Heartland PayrollPaymentEvolution
The core difference lies in Heartland Payroll's focus on providing comprehensive payroll solutions with strong support for small to mid-sized businesses, while PaymentEvolution appears to offer a more basic service without specific details on target users or features. Ideal buyers for Heartland Payroll are businesses in retail, hospitality, or healthcare with 20-500 employees, whereas PaymentEvolution may appeal to startups or those seeking a no-cost solution.
- Best for small to mid-sized businesses - Ideal for retail, hospitality, and healthcare sectors - Offers automated tax filings - Integrated payment processing available - Strong support for payroll managers and HR directors - Suitable for companies with 20-500 employees
- Basic payment processing solution - No specific company size mentioned - Price point of $0 - Limited details on features or support - May appeal to startups - Lacks comprehensive payroll capabilities
Heartland Payroll vs PaymentEvolution — at a glance
| Feature | Heartland Payroll | PaymentEvolution |
|---|---|---|
| Rating | 4.6 / 5 | — |
| Reviews | 118 | — |
| Starting price | Contact for pricing | $0 /month |
| Free trial | No | Yes |
| Free version | No | No |
| Best for | Medium Business, Small Business | Small Business |
| Category | Payroll Software | Payroll Software |
| Platforms | SaaS/Web/Cloud | SaaS/Web/Cloud |
| API | — | Available |
| Support modes | 24/7 (Live rep) | Business Hours, Online |
| Certifications | — | — |
| Data residency | US | US |
Key differences between Heartland Payroll and PaymentEvolution
- Pricing: PaymentEvolution starts at $0 /month. Heartland Payroll pricing is not publicly listed.
- Free trial: PaymentEvolution offers a free trial; Heartland Payroll does not.
- Target audience: Heartland Payroll is built for Medium Business and Small Business, while PaymentEvolution targets Small Business.
- Deployment: Heartland Payroll supports SaaS/Web/Cloud; PaymentEvolution supports SaaS/Web/Cloud.
Heartland Payroll vs PaymentEvolution — find the better fit before you commit.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Payroll Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
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Heartland Payroll vs PaymentEvolution: Biggest differences
Start here before you go deeper into features.
Best for small to mid-sized businesses needing streamlined payroll with strong support.
- You run a retail, hospitality, or healthcare business with 20-500 employees.
- You want automated tax filings and integrated payment processing to reduce manual work.
- You value responsive, knowledgeable payroll specialists for personalized customer support.
- Your company is a large enterprise with complex payroll needs requiring high customization.
- You need a highly customizable payroll entry and reporting system beyond standard options.
Small Business
Heartland Payroll typically suits Medium Business and Small Business. PaymentEvolution tends to fit Small Business better. The right choice depends on your team size, workflow, and whether a free trial matters.
Description | Heartland Payroll is a payroll management software for small and medium sized companies. It handles all your payroll processing requirements such as bi-weekly, monthly or yearly paychecks, ... Read More about Heartland Payroll | PaymentEvolution is a cloud-based payroll software solution that helps businesses manage and streamline their payroll operations. The innovative software is designed to help businesses ... Read More about PaymentEvolution |
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Entry Level Pricing |
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Free Trial Availability |
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SpotScoreWhat's this? ↗ | 8.7/10 | 8.2/10 |
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | 20-50 employees51-500 employees | — |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Integrated Payments & Payroll: Combines payroll with Heartland's payment processing, simplifying employee compensation and business transactions.
- Compliance & Tax Filing: Automates federal, state, and local tax filings, helping reduce compliance risks and administrative workload.
- User-Friendly Platform: Designed to simplify payroll with easy-to-use dashboards, direct deposit options, and responsive customer support.
Best fit
- 20–500 employees
- Retail, hospitality, healthcare, manufacturing, and small to mid-sized businesses
- Payroll Managers, HR Directors, Finance Officers, Business Owners, and Operations Managers
Reasons buyers look elsewhere
- Businesses seeking deeper integration between payment processing and payroll may explore other all-in-one providers.
- Companies requiring advanced HR management, benefits administration, or time tracking may consider broader HCM platforms.
- Firms with multi-state or complex compliance needs might look for payroll solutions specializing in regulatory support.
Software Demo
Demo |
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How do Heartland Payroll and PaymentEvolution Compare on Features?
Total Features | 12 Features | 19 Features |
|---|---|---|
Unique Features | No unique features | No unique features |
Get Quote | Get Quote |
Compare Heartland Payroll and PaymentEvolution on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Pricing Page | Pricing information not available |  |
Heartland Payroll vs PaymentEvolution: Other Details
Organization Types supported |
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Platforms Supported |
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API Support |
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Get help choosing | Get help choosing |
Heartland Payroll vs PaymentEvolution Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
HIPAA | ✗ No | ✗ No |
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Data Encryption | — | ✓ Yes |
Data Residency | 🇺🇸 US | 🇺🇸 US |
Heartland Payroll User Reviews & Rating Comparison
User Ratings | No reviews available for the product | |
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Rating Distribution | No reviews available for this product | |
Spotsaas Editor’s POV generated by AI | Buyer sentiment Users appreciate the user-friendly platform and strong customer service but note onboarding challenges and portal access issues. What buyers like
Common complaints
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Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product |
| Negative Reviews | No reviews available for the product | No reviews available for the product |
Heartland Payroll and PaymentEvolution Customers
Customers | No Customers information available. |  Asigra  Get in the Loop  MadRadish |
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Media and Screenshots
Screenshots | No screenshots available. |  5 Screenshots |
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Videos |  2 Videos |  1 Videos |
Top Alternatives to Heartland Payroll and PaymentEvolution in 2026
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Heartland Payroll or PaymentEvolution?
- Heartland Payroll edges out the other on user ratings (4.6 vs -1.0). That said, the best pick depends on your use case, so use the comparison tables above to evaluate each dimension.
- Do Heartland Payroll and PaymentEvolution offer a free trial?
- PaymentEvolution offers a free trial. Heartland Payroll does not.
- What is the starting price of Heartland Payroll vs PaymentEvolution?
- Heartland Payroll starts at Contact for pricing. PaymentEvolution starts at $0 /month.
- What are the top alternatives to Heartland Payroll?
- Top alternatives to Heartland Payroll include QuickBooks Payroll, OnPay, Square Payroll, Patriot Payroll, SurePayroll.
- What are the top alternatives to PaymentEvolution?
- Top alternatives to PaymentEvolution include Heartland Payroll, Patriot Payroll, greytHR, SumoPayroll, Excelforce.