ClickTime vs When I Work Comparison
ClickTime
Starting at $9 /User/Month
- Free Trial
- Freelancers / Consultants
- Large Enterprises
ClickTime tracking software helps businesses track time and expenses of their employees by providing a user-friendly web based solution which allows employees to quickly track their time and expenses by project, client,…
When I Work
Starting at $2 /User
- Individuals
- Large Enterprises
When I Work is an easy-to-use time and labor management solution that helps small businesses turn time tracking into a productive, value-added activity for their business by giving them the information they need to reduc…
When I Work leads on user satisfaction with a 4.5-star rating across 360 reviews.
ClickTime vs When I Work — at a glance
| Feature | ClickTime | When I Work |
|---|---|---|
| Rating | 4.4 / 5 | 4.5 / 5 |
| Reviews | 388 | 360 |
| Starting price | $9 /User/Month | $2 /User |
| Free trial | Yes | No |
| Free version | No | No |
| Best for | Freelancers / Consultants, Large Enterprises, Medium Business | Individuals, Large Enterprises, Medium Business |
| Category | Time Tracking Software | Time Tracking Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS |
| API | Available | Available |
| Support modes | 24/7 (Live rep), Business Hours, Online | Business Hours, Online |
| Certifications | SOC 2, GDPR | SOC 2, GDPR |
| Data residency | US | US |
Key differences between ClickTime and When I Work
- Pricing: ClickTime starts at $9 /User/Month, while When I Work starts at $2 /User.
- Free trial: ClickTime offers a free trial; When I Work does not.
- Target audience: ClickTime is built for Freelancers / Consultants and Large Enterprises, while When I Work targets Individuals and Large Enterprises.
- User satisfaction: When I Work scores higher with a 4.5-star average.
- Deployment: ClickTime supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac; When I Work supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS.
ClickTime vs When I Work — find the better fit before you commit.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Time Tracking Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
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Biggest differences
Start here before you go deeper into features.
Best for medium businesses needing simple, customizable time and expense tracking.
- You manage projects in consulting or professional services with straightforward setups.
- Your team values an intuitive, easy-to-use interface accessible across multiple devices.
- You require customizable categories, project-specific tracking, and configurable billing rates.
- You need advanced integrations or niche functionalities beyond basic time tracking.
- Your projects involve highly complex setups requiring deep analytical reporting and filtering.
Best for small to medium businesses needing simple, mobile-friendly shift scheduling.
- You manage teams in hospitality, retail, or healthcare with 10-500 employees.
- You want an intuitive, easy-to-use interface that saves time over spreadsheets.
- You need robust mobile app features for shift swaps and real-time notifications.
- Your organization requires complex multi-department scheduling with advanced configurations.
- You need immediate, live customer support rather than ticket-based assistance.
ClickTime: Best for medium businesses needing simple, customizable time and expense tracking. When I Work: Best for small to medium businesses needing simple, mobile-friendly shift scheduling.
Description | ClickTime tracking software helps businesses track time and expenses of their employees by providing a user-friendly web based solution which allows employees to quickly track their time ... Read More about ClickTime | When I Work is an easy-to-use time and labor management solution that helps small businesses turn time tracking into a productive, value-added activity for their business by giving them the ... Read More about When I Work |
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Entry Level Pricing |
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Free Trial Availability |
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Spotsaas ScoreWhat's this? ↗ | 9.5/10 | 9.4/10 |
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | 50-500 employeesMedium Business | 10-500 employeesSmall to Medium Businesses |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Streamlined Time Tracking: ClickTime simplifies the time tracking process, allowing teams to log hours effortlessly. As a manager, you’ll appreciate how it reduces administrative burdens, freeing up your team to focus on their core tasks.
- Enhanced Project Management: With ClickTime’s robust reporting features, you can easily analyze project performance and resource allocation. This means you can make informed decisions that drive efficiency and improve project outcomes.
- Flexible Budgeting Tools: ClickTime offers customizable budgeting options that help you manage project costs effectively. You’ll find it easier to keep projects on budget, ensuring financial health for your organization.
- Streamlined Scheduling: With When I Work, you can effortlessly create and manage employee schedules in real-time. This means fewer scheduling conflicts and a more organized workforce, allowing you to focus on what really matters—growing your business.
- Enhanced Communication: Our platform fosters clear communication between managers and staff. You’ll appreciate the instant notifications and updates that keep everyone on the same page, reducing misunderstandings and enhancing team cohesion.
- Employee Empowerment: When I Work places control in the hands of your employees. They can easily swap shifts, request time off, and view their schedules anytime, anywhere—empowering them to take charge of their work-life balance.
Best fit
- 50 to 500 employees
- Consulting, Professional Services, Project Management, and Nonprofits
- Project Managers, Resource Managers, Finance Officers, and Operations Directors
- 10 to 500 employees
- Hospitality, Retail, Healthcare, and Food Service
- Shift Managers, Store Managers, HR Coordinators, and Operations Managers
Reasons buyers look elsewhere
- Users may seek alternatives if they find ClickTime's pricing structure to be less competitive compared to other time-tracking software, especially for smaller teams or startups with limited budgets.
- Some organizations may require more advanced reporting and analytics features that ClickTime lacks, prompting a search for tools that offer deeper insights into time management and project performance.
- Integration capabilities with existing tools can be a concern; users might explore alternatives that seamlessly connect with their preferred project management or accounting software for improved workflow efficiency.
- Users may seek alternatives to When I Work due to its pricing structure, as some businesses find it less budget-friendly compared to other scheduling tools that offer similar features at a lower cost.
- Organizations requiring advanced reporting and analytics might consider alternatives, as When I Work’s reporting features may not meet the needs of those seeking in-depth insights into workforce performance and trends.
- Teams with specific integration needs may look for alternatives if they find that When I Work does not seamlessly connect with their existing software solutions, leading to inefficiencies in workflow management.
Software Demo
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How do ClickTime and When I Work Compare on Features?
Total Features | 10 Features | 10 Features |
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Unique Features | No unique features | No unique features |
Get Quote | Get Quote |
Compare ClickTime and When I Work on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Other Details
Organization Types supported |
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Get help choosing | Get help choosing |
Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | ✓ Yes |
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HIPAA | ✗ No | ✗ No |
GDPR | ✓ Yes | ✓ Yes |
ISO 27001 | ✗ No | ✗ No |
Single Sign-On (SSO) | ✓ Yes | ✓ Yes |
Multi-Factor Auth (MFA) | ✓ Yes | ✓ Yes |
Data Encryption | ✓ Yes | ✓ Yes |
Audit Logs | ✓ Yes | ✓ Yes |
Data Residency | 🇺🇸 US | 🇺🇸 US |
ClickTime User Reviews & Rating Comparison
User Ratings | ||
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Rating Distribution | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Overall positive sentiment highlights ease of use, customization, and cross-device accessibility, with some concerns about limited advanced features and reporting depth. What buyers like
Common complaints
| Buyer sentiment Users generally praise When I Work for its ease of use, mobile app capabilities, and time-saving scheduling features, though some express concerns about limited app functionality and customer support. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product |
Media and Screenshots
Screenshots |  4 Screenshots |  1 Screenshots |
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Videos |  3 Videos |  2 Videos |
Top Alternatives to ClickTime and When I Work in 2026
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, ClickTime or When I Work?
- When I Work edges out the other on user ratings (4.5 vs 4.4). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do ClickTime and When I Work offer a free trial?
- ClickTime offers a free trial. When I Work does not.
- What is the starting price of ClickTime vs When I Work?
- ClickTime starts at $9 /User/Month. When I Work starts at $2 /User.
- What are the top alternatives to ClickTime?
- Top alternatives to ClickTime include TimeTracker App, Timesheets.com, TrackingTime, Clockify, Tick.
- What are the top alternatives to When I Work?
- Top alternatives to When I Work include Homebase, StaffTimerApp, WhenToWork, Sling, Schedule it.