Celoxis vs Microsoft PPM vs Quickbase vs Smartsheet Comparison
Celoxis
Starting at $25 /month
- Free Trial
- Large Enterprises
- Medium Business
Celoxis is a project management software that connects your team and simplifies your day-to-day work on shared projects. Its revolutionary time-tracking system automatically logs start and end times to every task, while…
Microsoft PPM
Starting at $10 /User/Month
- Free Trial
- Freelancers / Consultants
- Large Enterprises
Microsoft Project is the market-leading project management software application, providing more powerful project management capabilities than other alternatives. It helps organizations of all sizes to improve resource al…
Quickbase
Starting at $35 /user/month
- Free Trial
- Freelancers / Consultants
- Large Enterprises
Quickbase is a no-code project management platform that empowers teams to build, automate, and optimize workflows without complex coding. Designed for businesses of all sizes, it enables users to create custom applicatio…
Smartsheet
Starting at $9 /month
- Free Trial
- Freelancers / Consultants
- Large Enterprises
Smartsheet is a dynamic project management tool that simplifies tracking and planning for teams of all sizes. Offering a user-friendly interface, it’s designed to adapt to your unique workflows, whether you're managing s…
Celoxis leads on user satisfaction with a 4.1-star rating across 91 reviews.
Spotsaas Analysis
CeloxisMicrosoft PPMQuickbase
The core difference between Celoxis and Microsoft PPM lies in their target audience, with Celoxis specifically designed for mid-sized companies in project-driven industries, while Microsoft PPM offers a more general solution suitable for a wider range of users. Ideal buyers for Celoxis are project and resource managers in companies with 50-500 employees, whereas Microsoft PPM is better suited for organizations seeking a cost-effective project portfolio management tool without specific size constraints.
- Targeted at mid-sized companies (50-500 employees) - Ideal for industries like Consulting and IT Services - Users include Project Managers and Portfolio Managers - Offers comprehensive project management features - Price point at $25 per user - Focused on enhancing project visibility and resource allocation
- Suitable for a broad range of organizations - Cost-effective solution at $10 per user - Integrates well with other Microsoft products - Flexible for various project management needs - Lacks specific industry targeting - Ideal for teams looking for basic project portfolio management
Celoxis vs Microsoft PPM vs Quickbase vs Smartsheet — at a glance
| Feature | Celoxis | Microsoft PPM | Quickbase | Smartsheet |
|---|---|---|---|---|
| Rating | 4.1 / 5 | 4.0 / 5 | 4.2 / 5 | 4.6 / 5 |
| Reviews | 91 | 2,184 | — | 2,444 |
| Starting price | $25 /month | $10 /User/Month | $35 /user/month | $9 /month |
| Free trial | Yes | Yes | Yes | Yes |
| Free version | No | No | No | No |
| Best for | Large Enterprises, Medium Business, Small Business | Freelancers / Consultants, Large Enterprises, Medium Business | Freelancers / Consultants, Large Enterprises, Medium Business | Freelancers / Consultants, Large Enterprises, Medium Business |
| Category | Project Management Software | Project Management Software | Project Management Software | Project Management Software |
| Platforms | SaaS/Web/Cloud, Installed - Windows, Installed - Mac | SaaS/Web/Cloud, Installed - Windows | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac |
| API | Available | — | Available | Available |
| Support modes | Business Hours, Online | 24/7 (Live rep), Business Hours, Online | 24/7 (Live rep), Online, Business Hours | Business Hours, Online |
| Certifications | GDPR | SOC 2 | SOC 2, HIPAA, GDPR, ISO 27001 | SOC 2, HIPAA, GDPR, ISO 27001 |
| Data residency | US | Global | Global | US |
Key differences between Celoxis and Microsoft PPM
- Pricing: Celoxis starts at $25 /month, while Microsoft PPM starts at $10 /User/Month.
- Target audience: Celoxis is built for Large Enterprises and Medium Business, while Microsoft PPM targets Freelancers / Consultants and Large Enterprises.
- User satisfaction: Celoxis scores higher with a 4.1-star average.
- Deployment: Celoxis supports SaaS/Web/Cloud, Installed - Windows, Installed - Mac; Microsoft PPM supports SaaS/Web/Cloud, Installed - Windows.
Compare Celoxis vs Microsoft PPM vs Quickbase vs Smartsheet — and walk away knowing which one fits.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Project Management Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
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Biggest differences
Start here before you go deeper into features.
Large Enterprises, Medium Business, Small Business
Freelancers / Consultants, Large Enterprises, Medium Business
Best for building custom no-code workflows in medium to large enterprises.
- You need to rapidly create tailored project management apps without coding.
- Your team requires strong workflow automation to reduce manual tasks.
- You want seamless integration with tools like Salesforce and Slack.
- You are a freelancer or very small team needing simple task management.
- You prefer out-of-the-box project management without customization or complexity.
Best for teams needing customizable, spreadsheet-style project management with automation.
- You require flexible workflows adaptable to complex project plans and diverse teams.
- You want strong project management features like Gantt charts, dashboards, and resource tracking.
- You value automation to reduce manual errors and save time in project execution.
- Your team needs extensive offline functionality due to unreliable internet access.
- You prefer simple, ready-to-use workflows without investing time in customization or training.
Celoxis typically suits Large Enterprises and Medium Business. Microsoft PPM tends to fit Freelancers / Consultants and Large Enterprises better. The right choice depends on your team size, workflow, and whether a free trial matters.
Description | Celoxis is a project management software that connects your team and simplifies your day-to-day work on shared projects. Its revolutionary time-tracking system automatically logs start and ... Read More about Celoxis | Microsoft Project is the market-leading project management software application, providing more powerful project management capabilities than other alternatives. It helps organizations of ... Read More about Microsoft PPM | Quickbase is a no-code project management platform that empowers teams to build, automate, and optimize workflows without complex coding. Designed for businesses of all sizes, it enables ... Read More about Quickbase | Smartsheet is a dynamic project management tool that simplifies tracking and planning for teams of all sizes. Offering a user-friendly interface, it’s designed to adapt to your unique ... Read More about Smartsheet |
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SpotScoreWhat's this? ↗ | 8.9/10 | 8.5/10 | 9.8/10 | 9.8/10 |
User RatingsBased on verified Spotsaas reviews | ||||
Best Company Size | 50-500 employees. | — | 50-1,000 employeesMedium to Large Enterprises | 50-500 employees501-5,000 employees |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Project Management: Celoxis is an all-in-one platform that integrates project planning, resource allocation, and team collaboration. It simplifies your workflow so you can focus on delivering results.
- Real-Time Collaboration: Celoxis builds a collaborative environment where teams can communicate effectively. Your team can share updates and feedback in real-time, keeping everyone aligned and informed.
- Reporting and Analytics: Gain deeper insights into your projects with Celoxis's powerful reporting tools. You can customize reports to fit your needs, allowing you to make data-driven decisions that move your organization forward.
No key benefits available yet.
- Give Your Team a Voice: Quickbase lets teams build custom applications without needing extensive coding skills, helping them simplify workflows and improve productivity. I've seen firsthand how this puts app development in reach for everyone, letting all team members contribute.
- Rapid Deployment: With Quickbase, you can quickly create and deploy applications designed for your business needs. This lets you respond to changing market conditions or internal requirements faster than competitors.
- Smooth Integration: The platform integrates easily with existing tools and systems, letting your organization keep its current infrastructure while improving capabilities. This flexibility lets users use their favorite tools without disruption.
- With Smartsheet, teams can collaborate in real-time, keeping everyone aligned. This builds transparency and accountability within projects, making it easier for managers to track progress.
- Customizable Dashboards: Smartsheet offers customizable dashboards that let you visualize project data at a glance. This feature helps executives make informed decisions quickly, as they can monitor key metrics without digging through extensive reports.
- Automation Capabilities: By automating repetitive tasks, Smartsheet saves time and reduces errors. Administrators will appreciate how this feature allows them to focus on higher-value activities rather than getting bogged down with manual processes.
Best fit
- 50-500 employees.
- Celoxis is well-suited for industries such as Consulting, IT Services, Marketing Agencies, Software Development, and Project Management. Typical users include Project Managers, Resource Managers, Portfolio Managers, and Operations Managers.
No best-fit guidance available yet.
- 50 to 1,000 employees
- SaaS, Consulting, Fintech, and Revtech
- Project Managers, Business Analysts, Operations Managers, and IT Administrators
- 50-5,000 employees.
- Industries include Project Management, IT Services, Marketing Technology (Martech), Financial Technology (Fintech), Consulting, and SaaS.
- Typical users are Project Managers, Operations Managers, Marketing Coordinators, IT Directors, and Business Analysts.
Reasons buyers look elsewhere
- Steep learning curve — teams unfamiliar with complex project management tools often switch to Monday.com or Asana for simpler interfaces
- Higher pricing than Jira, Monday.com, or Smartsheet for equivalent features drives cost-conscious teams to alternatives
- Limited industry-specific templates — manufacturing and healthcare teams often need specialized workflows Celoxis doesn't provide out-of-the-box
No alternatives guidance available yet.
- Pricing runs 2–3x higher than Airtable or Monday.com for comparable low-code features
- Lacks native data analytics and requires custom integrations or third-party tools like Tableau for reporting
- Steep learning curve for non-technical users — most teams hire a Quickbase specialist or consultant to manage builds
- Pricing exceeds $25/month per user for most teams — competitors like Monday.com and Asana offer similar features at $10–15/month
- Lacks native construction and software development templates — teams in these industries typically layer in specialized tools like Procore or Jira
- Steep learning curve requires 4–6 weeks of training for new users — alternatives like Trello and ClickUp have faster onboarding
Software Demo
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How do Celoxis, Microsoft PPM, Quickbase and Smartsheet Compare on Features?
Total Features | 16 Features | 14 Features | 10 Features | 21 Features |
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Unique Features | No unique features | No unique features | No unique features | No unique features |
Get Quote | Get Quote |
Compare Celoxis, Microsoft PPM, Quickbase and Smartsheet on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Other Details
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Get help choosing | Get help choosing |
Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | — | ✓ Yes |
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HIPAA | ✗ No | ✗ No |
GDPR | ✓ Yes | — |
ISO 27001 | — | — |
Single Sign-On (SSO) | ✓ Yes | ✓ Yes |
Multi-Factor Auth (MFA) | — | ✓ Yes |
Data Encryption | ✓ Yes | ✓ Yes |
Audit Logs | ✓ Yes | ✓ Yes |
Data Residency | 🇺🇸 US | 🌐 Global |
Celoxis vs Microsoft PPM vs Quickbase User Reviews & Rating Comparison
User Ratings | No reviews available for the product | |||
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Rating Distribution | No reviews available for this product | |||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Buyer sentiment is positive across 100 reviews, with strong overall satisfaction. What buyers like
Common complaints
| Buyer sentiment Buyer sentiment is positive across 1419 reviews, with strong overall satisfaction. What buyers like
Common complaints
| Buyer sentiment Overall positive sentiment highlights Quickbase's flexibility and automation, though some users note usability challenges. What buyers like
Common complaints
| Buyer sentiment Overall positive sentiment highlights Smartsheet’s flexibility, collaboration features, and powerful project management tools, tempered by concerns about learning curve and offline limitations. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product | No reviews available for the product | No reviews available for the product |
List of Customers
Customers |  Adobe  Mandiri  Biomin |  Pegasus  ABANCA  A.C. Camargo Cancer Center |  Amazon  P and G  Fresenius |  Pfizer  Whirlpool  Western Digital |
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Media and Screenshots
Screenshots |  11 Screenshots |  2 Screenshots |
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Videos |  4 Videos |  4 Videos |
Alternatives
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Celoxis or Microsoft PPM?
- Celoxis edges out the other on user ratings (4.1 vs 4.0). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Celoxis and Microsoft PPM offer a free trial?
- Yes, both Celoxis and Microsoft PPM offer a free trial.
- What is the starting price of Celoxis vs Microsoft PPM?
- Celoxis starts at $25 /month. Microsoft PPM starts at $10 /User/Month.
- What are the top alternatives to Celoxis?
- Top alternatives to Celoxis include Quickbase , Smartsheet, ClickUp, Jira, Basecamp.
- What are the top alternatives to Microsoft PPM?
- Top alternatives to Microsoft PPM include Quickbase , Smartsheet, ClickUp, Wrike, monday.com.