Zervant

Contact Database

In Zervant, the Contact Database functions as a centralized system for storing and managing customer information essential to billing and invoicing. It allows users to maintain detailed records including names, addresses, VAT numbers, and preferred communication methods. This feature simplifies invoice creation by auto-filling contact details, reduces data entry errors, and supports quick access to customer profiles. By keeping client information organized and readily available, Zervant enhances the efficiency of invoice generation, improves communication, and helps maintain accurate financial records across transactions.

Customizable Invoices

Zervant’s Customizable Invoices feature allows users to create professional and branded invoices tailored to their business identity. Users can personalize elements such as logo placement, color schemes, layout, item descriptions, and payment terms. This level of customization ensures consistency with the company’s branding while allowing flexibility to meet different client expectations. The feature not only enhances professionalism but also simplifies communication by clearly displaying relevant transaction details. Customizable invoices contribute to a more polished client experience and can help reinforce brand credibility during each billing interaction.

Hourly Billing

Zervant supports Hourly Billing for professionals and businesses that charge clients based on time worked. This feature allows users to track billable hours and directly convert them into detailed invoices. Whether used by freelancers, consultants, or agencies, it helps ensure accuracy in invoicing and transparency with clients. Users can assign hourly rates to specific tasks or projects, minimizing manual calculations and administrative burden. Hourly Billing in Zervant makes it easier to justify costs and maintain client trust through clear, time-based billing practices.

Mobile Payments

Mobile Payments in Zervant allow clients to pay invoices directly from their smartphones or tablets using integrated online payment solutions. This feature supports mobile-responsive invoice links and offers seamless access to payment gateways, ensuring convenience for customers on the go. It speeds up the payment cycle and improves cash flow by offering real-time payment processing capabilities. For small businesses and freelancers, mobile payments reduce payment friction, allowing them to get paid faster while offering a modern, user-friendly payment experience for their clients.

Multi-Currency

Zervant’s Multi-Currency feature enables users to issue invoices and receive payments in various international currencies, making it ideal for businesses that operate globally or serve international clients. Users can assign a default currency per customer and ensure accurate exchange rate calculations at the time of invoicing. This eliminates confusion, ensures transparency in cross-border transactions, and provides a seamless experience for clients regardless of location. The Multi-Currency capability supports global expansion efforts by simplifying international billing and financial reporting.

Online Invoicing

Online Invoicing in Zervant allows users to create, send, and manage invoices digitally via a secure and cloud-based platform. This feature eliminates the need for paper-based invoicing and manual delivery, significantly reducing administrative workload. Users can generate invoices in just a few clicks and send them directly to clients via email, with the ability to track delivery and viewing status. Online Invoicing also integrates with payment systems, making it easier to get paid quickly. This modern approach streamlines billing operations and improves business efficiency.

Online Payments

Zervant’s Online Payments feature integrates with trusted payment gateways to enable clients to pay invoices directly through secure digital platforms. This functionality shortens payment cycles by allowing immediate transactions via credit cards or other online methods. It enhances customer convenience and reduces the risk of delayed or missed payments. Once a payment is made, Zervant automatically updates the invoice status, ensuring real-time financial tracking. This seamless integration of online payments improves cash flow and makes the billing process faster and more reliable.

Payment Reminders

The Payment Reminders feature in Zervant automates follow-up communication for unpaid invoices, helping businesses maintain steady cash flow. Users can schedule reminder emails at set intervals and customize their content to maintain a professional tone. These reminders are triggered automatically based on invoice due dates, reducing the need for manual intervention. This feature not only minimizes the risk of overdue payments but also saves time by eliminating repetitive administrative tasks. With timely reminders, businesses can encourage clients to settle invoices promptly without damaging professional relationships.

Project Billing

Project Billing in Zervant allows users to associate invoices with specific projects or assignments, offering greater control and clarity over billing activities. Users can track the progress of tasks, log time or resources used, and generate invoices that reflect the actual work completed. This is particularly beneficial for service-based businesses or freelancers managing multiple clients or projects simultaneously. Project Billing ensures that invoicing is accurate and aligned with project timelines, helping clients understand charges and promoting trust through transparent billing practices.

Quotes (Estimates)

Zervant’s Quotes (Estimates) feature enables users to send professional cost estimates to potential clients before any work begins. These documents outline the proposed services, pricing, taxes, and terms, allowing clients to review and approve the terms upfront. Once accepted, estimates can be converted into invoices with a single click, streamlining the sales-to-billing process. This feature supports better communication, minimizes misunderstandings, and helps businesses secure agreements faster while maintaining a professional and organized approach to client engagement.

Recurring (Subscription Billing)

Zervant supports Recurring Billing, allowing users to automate the invoicing process for clients who are billed on a regular schedule, such as monthly or annually. This feature is ideal for subscription-based services, maintenance contracts, or retainer agreements. Users can set up invoice templates with defined intervals and automatically generate and send them without manual effort. Recurring Billing saves time, reduces administrative workload, and ensures consistent revenue flow. It also improves client satisfaction by providing predictable and timely invoices, reinforcing a professional and efficient service experience.