Trello vs ZilicusPM vs Quickbase vs Smartsheet Comparison
Trello
Starting at $5 /User/Month
- Free Trial
- Individuals
- Freelancers / Consultants
Trello is a flexible project management application that organizes your projects into boards. Each card can be easily moved from one column to another to prioritize tasks and keep you in control of when things get done.…
ZilicusPM
Starting at $25 /User/Month
- Free Trial
- Large Enterprises
- Medium Business
ZilicusPM Project Management Software is a Web-based project management software suite designed to improve overall project efficiency, control and visibility across all major functions. With our new dashboard capabilitie…
Quickbase
Starting at $35 /user/month
- Free Trial
- Freelancers / Consultants
- Large Enterprises
Quickbase is a no-code project management platform that empowers teams to build, automate, and optimize workflows without complex coding. Designed for businesses of all sizes, it enables users to create custom applicatio…
Smartsheet
Starting at $9 /month
- Free Trial
- Freelancers / Consultants
- Large Enterprises
Smartsheet is a dynamic project management tool that simplifies tracking and planning for teams of all sizes. Offering a user-friendly interface, it’s designed to adapt to your unique workflows, whether you're managing s…
ZilicusPM leads on user satisfaction with a 4.7-star rating across 36 reviews.
SpotSaaS Analysis
TrelloZilicusPMQuickbase
The core difference between Trello and ZilicusPM lies in Trello's focus on simple, visual task management suitable for small to mid-sized teams, while ZilicusPM offers a more comprehensive project management solution likely aimed at larger organizations or those with more complex needs. Trello is ideal for teams of 1 to 500 employees seeking intuitive collaboration, whereas ZilicusPM may be better suited for businesses looking for advanced project management features.
- Best for small to mid-sized teams - Offers intuitive Kanban board - Drag-and-drop task prioritization - Real-time collaboration features - Ideal for project managers and team leaders - Priced at $5
- Comprehensive project management solution - Suitable for larger or complex projects - Advanced project tracking features - May cater to diverse industries - Higher price point at $25 - Specific target audience not listed
Trello vs ZilicusPM vs Quickbase vs Smartsheet — at a glance
| Feature | Trello | ZilicusPM | Quickbase | Smartsheet |
|---|---|---|---|---|
| Rating | 4.3 / 5 | 4.7 / 5 | 4.2 / 5 | 4.1 / 5 |
| Reviews | 34,350 | 36 | — | 8,464 |
| Starting price | $5 /User/Month | $25 /User/Month | $35 /user/month | $9 /month |
| Free trial | Yes | Yes | Yes | Yes |
| Free version | No | No | No | No |
| Best for | Individuals, Freelancers / Consultants, Large Enterprises | Large Enterprises, Medium Business, Small Business | Freelancers / Consultants, Large Enterprises, Medium Business | Freelancers / Consultants, Large Enterprises, Medium Business |
| Category | Project Management Software | Project Management Software | Project Management Software | Project Management Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac |
| API | Available | — | Available | Available |
| Support modes | Online | Business Hours, Online | 24/7 (Live rep), Online, Business Hours | Business Hours, Online |
| Certifications | SOC 2, GDPR | SOC 2 | SOC 2, HIPAA, GDPR, ISO 27001 | SOC 2, HIPAA, GDPR, ISO 27001 |
| Data residency | Global | US | Global | US |
Key differences between Trello and ZilicusPM
- Pricing: Trello starts at $5 /User/Month, while ZilicusPM starts at $25 /User/Month.
- Target audience: Trello is built for Individuals and Freelancers / Consultants, while ZilicusPM targets Large Enterprises and Medium Business.
- User satisfaction: ZilicusPM scores higher with a 4.7-star average.
- Deployment: Trello supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac; ZilicusPM supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS.
Compare Trello vs ZilicusPM vs Quickbase vs Smartsheet — and walk away knowing which one fits.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Project Management Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
Biggest differences
Start here before you go deeper into features.
Best for small to mid-sized teams needing simple, visual task management.
- You want an intuitive Kanban board with drag-and-drop task prioritization.
- Your team values real-time collaboration and easy project status visibility.
- You need a low-setup, flexible tool suitable for SaaS, marketing, or consulting teams.
- Your projects are large or highly complex requiring advanced features and deep analytics.
- You rely heavily on mobile app functionality that matches desktop experience.
Large Enterprises, Medium Business, Small Business
Best for building custom no-code workflows in medium to large enterprises.
- You need to rapidly create tailored project management apps without coding.
- Your team requires strong workflow automation to reduce manual tasks.
- You want seamless integration with tools like Salesforce and Slack.
- You are a freelancer or very small team needing simple task management.
- You prefer out-of-the-box project management without customization or complexity.
Best for teams needing customizable, spreadsheet-style project management with automation.
- You require flexible workflows adaptable to complex project plans and diverse teams.
- You want strong project management features like Gantt charts, dashboards, and resource tracking.
- You value automation to reduce manual errors and save time in project execution.
- Your team needs extensive offline functionality due to unreliable internet access.
- You prefer simple, ready-to-use workflows without investing time in customization or training.
Trello typically suits Individuals and Freelancers / Consultants. ZilicusPM tends to fit Large Enterprises and Medium Business better. The right choice depends on your team size, workflow, and whether a free trial matters.
Description | Trello is a flexible project management application that organizes your projects into boards. Each card can be easily moved from one column to another to prioritize tasks and keep you in ... Read More about Trello | ZilicusPM Project Management Software is a Web-based project management software suite designed to improve overall project efficiency, control and visibility across all major functions. ... Read More about ZilicusPM | Quickbase is a no-code project management platform that empowers teams to build, automate, and optimize workflows without complex coding. Designed for businesses of all sizes, it enables ... Read More about Quickbase | Smartsheet is a dynamic project management tool that simplifies tracking and planning for teams of all sizes. Offering a user-friendly interface, it’s designed to adapt to your unique ... Read More about Smartsheet |
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Spotsaas ScoreWhat's this? ↗ | 9.3/10 | 9.8/10 | 9.8/10 | |
User RatingsBased on verified Spotsaas reviews | ||||
Best Company Size | 1-50 employees51-500 employees | — | 50-1,000 employeesMedium to Large Enterprises | 50-500 employees501-5,000 employees |
Get pricing help | Visit website |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Enhanced Collaboration: Trello fosters a seamless team environment, allowing everyone to contribute ideas and updates in real-time. You’ll find that your team can easily share feedback and track progress, no matter where they are.
- Visual Project Management: With its intuitive card and board system, Trello transforms complex projects into visual workflows. You’ll appreciate how this clarity allows your team to prioritize tasks effectively and stay aligned with project goals.
- Customizable Workflows: Trello’s flexibility means you can tailor boards to suit your specific needs, whether you’re managing a marketing campaign or software development. This adaptability empowers you to create processes that work best for your organization.
No key benefits available yet.
- Empower Your Team: Quickbase allows teams to build custom applications without needing extensive coding skills, enabling them to streamline workflows and enhance productivity. I’ve seen firsthand how this democratizes app development, letting everyone contribute.
- Rapid Deployment: With Quickbase, you can quickly create and deploy applications tailored to your business needs. This means you can respond to changing market conditions or internal requirements faster than ever before, ensuring you stay ahead of the competition.
- Seamless Integration: The platform integrates effortlessly with existing tools and systems, allowing your organization to maintain its current infrastructure while enhancing capabilities. This flexibility ensures that users can leverage their favorite tools without disruption.
- Streamlined Collaboration: With Smartsheet, teams can easily collaborate in real-time, ensuring that everyone is on the same page. I’ve seen how this fosters transparency and accountability within projects, making it easier for managers to keep track of progress.
- Customizable Dashboards: Smartsheet offers customizable dashboards that allow you to visualize project data at a glance. This feature empowers executives to make informed decisions quickly, as they can monitor key metrics without digging through extensive reports.
- Automation Capabilities: By automating repetitive tasks, Smartsheet saves time and reduces errors. Administrators will appreciate how this feature allows them to focus on higher-value activities rather than getting bogged down with manual processes.
Best fit
- 1 to 500 employees
- SaaS, Consulting, Marketing Technology (Martech), Project Management, and Education
- Project Managers, Team Leaders, Product Owners, Marketing Coordinators, and Software Developers
No best-fit guidance available yet.
- 50 to 1,000 employees
- SaaS, Consulting, Fintech, and Revtech
- Project Managers, Business Analysts, Operations Managers, and IT Administrators
- 50-5,000 employees.
- Industries include Project Management, IT Services, Marketing Technology (Martech), Financial Technology (Fintech), Consulting, and SaaS.
- Typical users are Project Managers, Operations Managers, Marketing Coordinators, IT Directors, and Business Analysts.
Reasons buyers look elsewhere
- Users may seek alternatives to Trello due to its limited advanced features, such as automation and reporting tools, which can hinder complex project management needs for larger teams or intricate workflows.
- Some users find Trello’s card-based system less intuitive for specific project types, prompting them to explore alternatives that offer more customizable layouts and structures tailored to their unique processes.
- As teams grow, collaboration needs evolve; users might consider alternatives that provide enhanced team communication tools or integrated video conferencing to streamline discussions directly within the project management platform.
No alternatives guidance available yet.
- Users may seek alternatives to Quickbase due to its pricing structure, which some find to be on the higher side compared to other low-code platforms that offer similar functionalities at a more competitive rate.
- Organizations requiring advanced features or integrations might explore alternatives that provide more robust capabilities, particularly in areas like data analytics or third-party software connectivity.
- Teams looking for a more user-friendly interface may consider other options, especially if they find Quickbase's learning curve steep for non-technical users or new team members.
- Users may seek alternatives to Smartsheet due to budget constraints, as some organizations find more cost-effective project management solutions that fit their needs without compromising essential features.
- Teams looking for specialized tools might consider alternatives that offer specific functionalities tailored for industries like construction or software development, which may not be as robust in Smartsheet.
- Some users may desire a more intuitive user interface and simpler navigation, leading them to explore alternatives that prioritize ease of use and require less training for team members.
Software Demo
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How do Trello, ZilicusPM, Quickbase and Smartsheet Compare on Features?
Total Features | 17 Features | 14 Features | 10 Features | 21 Features |
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Unique Features | No unique features | No unique features | No unique features | No unique features |
Get Quote | Visit website |
Compare Trello, ZilicusPM, Quickbase and Smartsheet on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Other Details
Organization Types supported |
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Platforms Supported |
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Get help choosing | Visit website |
Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | ✓ Yes |
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HIPAA | ✗ No | ✗ No |
GDPR | ✓ Yes | — |
ISO 27001 | ✗ No | — |
Single Sign-On (SSO) | ✓ Yes | — |
Multi-Factor Auth (MFA) | ✓ Yes | — |
Data Encryption | ✓ Yes | — |
Audit Logs | ✓ Yes | — |
Data Residency | 🌐 Global | 🇺🇸 US |
Trello vs ZilicusPM vs Quickbase User Reviews & Rating Comparison
User Ratings | No reviews available for the product | |||
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Rating Distribution | No reviews available for this product | |||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Overall positive sentiment highlights Trello's ease of use, visual task management, and collaboration features, with some concerns about limitations for complex projects and mobile app inconsistencies. What buyers like
Common complaints
| Buyer sentiment Buyer sentiment is very strong across 4 reviews, with consistently positive feedback. What buyers like
Common complaints
| Buyer sentiment Overall positive sentiment highlights Quickbase's flexibility and automation, though some users note usability challenges. What buyers like
Common complaints
| Buyer sentiment Overall positive sentiment highlights Smartsheet’s flexibility, collaboration features, and powerful project management tools, tempered by concerns about learning curve and offline limitations. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product | No reviews available for the product | No reviews available for the product |
List of Customers
Customers |  Trello_customers_2  ebay  Trello_customers_0 |  ZilicusPM_customers_0  ZilicusPM_customers_1  ZilicusPM_customers_2 |  Amazon  P and G  Fresenius |  Pfizer  Whirlpool  Western Digital |
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Media and Screenshots
Screenshots |  3 Screenshots | No screenshots available. |
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Videos |  4 Videos |  2 Videos |
Alternatives
Alternatives |
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Related Blogs and Articles for Project Management Software
Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Trello or ZilicusPM?
- ZilicusPM edges out the other on user ratings (4.7 vs 4.3). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Trello and ZilicusPM offer a free trial?
- Yes, both Trello and ZilicusPM offer a free trial.
- What is the starting price of Trello vs ZilicusPM?
- Trello starts at $5 /User/Month. ZilicusPM starts at $25 /User/Month.
- What are the top alternatives to Trello?
- Top alternatives to Trello include Quickbase , Smartsheet, ClickUp, Freshbooks, Jira.
- What are the top alternatives to ZilicusPM?
- Top alternatives to ZilicusPM include Quickbase , Smartsheet, ClickUp, Wrike, Zoho Projects.