Kanban Tool vs Notion - Which Project Management Software Platform Is Better in July 2025?

Overview

Key features

Pricing

Other Details

User reviews

Integratons

Media & Screenshots

Alternatives

	Kanban Tool (41) Get Quote Get Quote	Notion (168) Get Quote Get Quote

TL;DR - Quick Comparison Summary
Affiliate Disclosure

Description	Kanban Tool is a lean project management solution that maximizes performance through visual task organization. Utilize real-time collaborative features to share tasks, information and ... Read More	Notion is a collaborative enterprise wiki and document library application designed for small to large businesses and workgroups. Notion has the ability to automatically capture and ... Read More
Entry Level Pricing	Starts from $5	Starts from $10 , yearly
Free Trial Availability	Get Free Trial	Get Free Trial
Spotsaas Score	8.8/10	Not Available
User Ratings	4.6 (229)	4.4 (443)
	Get Quote	Get Quote

Software Demo

Demo

How do Kanban Tool and Notion Compare on Features?

Total Features	12 Features	11 Features
Unique Features
	Get Quote	Get Quote

What Do Kanban Tool and Notion Cost?

Pricing Option
Starting From	$5	$10 , yearly
Pricing Plans	Not Available	Free Free Get Started Collaborative workspace Integrate with Slack; GitHub & more Basic page analytics Show more + Plus $12 per seat/month Get Started Everything in Free + Unlimited blocks for teams Unlimited file uploads Show more + Business $18 per seat/month Get Started Everything in Plus + SAML SSO Verify any page Show more + Browse all pricing plans
Pricing Page
	View detailed pricing	View detailed pricing

Other Details

Organization Types supported	Medium Business Small Business Large Enterprises Individuals Freelancers	Medium Business Small Business Large Enterprises Individuals Freelancers
Platforms Supported	Browser Based (Cloud) Mobile - iOS Mobile - Android Installed - Windows Installed - Mac Browser Based (Cloud)	Browser Based (Cloud) Mobile - iOS Mobile - Android Installed - Windows Installed - Mac Browser Based (Cloud)
Modes of support	24/7 (Live rep) Business Hours Online	24/7 (Live rep) Business Hours Online
API Support	Available	Not Available
	Get Quote	Get Quote

Kanban Tool User Reviews & Rating Comparison

User Ratings	4.6 (based on 229 reviews)	4.4 (based on 443 reviews)
Rating Distribution	Excellent 36 Very Good 5 Good 0 Poor 0 Terible 0	Excellent 120 Very Good 38 Good 5 Poor 1 Terible 4
Expert's Review generated by AI	Kanban Tool has consistently received praise for its intuitive design and practical functionality, making it a standout choice for task management and workflow optimization. Users commend its ...Read more	Notion has completely transformed the way I organize, collaborate, and manage information across projects and teams. It’s an incredibly powerful and flexible tool that functions as a knowledge ...Read more
Pros and Cons	Pros and Cons of Kanban Tool Intuitive and user-friendly interface with easy setup and minimal learning curve. Highly customizable boards, columns, and workflows tailored to individual or team needs. Visual task management offering a clear overview of workflows and bottlenecks. Strong collaboration features, including real-time updates, task assignment, and team progress tracking. Monthly subscription model with no one-time payment option, which some users find inconvenient. The interface design is considered dated compared to competing tools in the market.	Pros and Cons of Notion Notion seamlessly combines note-taking, task management, knowledge base, and project collaboration into one intuitive platform, eliminating the need for switching between multiple apps. Users can tailor pages and workflows with databases, Kanban boards, calendars, and templates to suit personal or team needs, promoting efficiency and clarity. Real-time editing, shared workspaces, comments, and mentions make collaboration smooth and ideal for distributed teams. Every piece of content is indexed and instantly searchable, making it easy to locate documents, tasks, or even specific discussions quickly. Notion’s performance in offline mode is subpar, which may frustrate users who frequently work without internet access. While it integrates with tools like Zapier, Notion lacks built-in automation and time tracking, which could limit its use in more complex workflow environments.
Positive Reviews	No reviews available for the product	No reviews available for the product
Negative Reviews	No reviews available for the product	No reviews available for the product
	Read reviews	Read reviews

List of Customers

Customers	Plus OhioHealth Sonlight	Toyota Figma Ramp

Media and Screenshots

Screenshots	7 Screenshots	4 Screenshots
Videos	3 Videos	1 Videos

Top Alternatives to Kanban Tool and Notion in 2025

Alternatives	Quickbase 4.2 Smartsheet 4.1 ClickUp 4.4	Jira 4.4 Knote 4.2 Trello 4.3

Frequently Asked Questions (FAQs)

Stuck on something? We're here to help with all the questions and answers in one place.

Yes, both Kanban Tool and Notion offer a Free Trial.

Kanban Tool is designed for Large Enterprises, Medium Business and Small Business.

Notion is designed for Individuals, Freelancers, Medium Business and Small Business.

Pricing for Kanban Tool Starts at $5/User/Month whereas for Notion Starts at $10per seat/month when yearly.

Some top alternatives to Kanban Tool includes Quickbase , Smartsheet, ClickUp, Jira, Wrike, TeamGantt, GitScrum, SwiftKanban, Kanbanize, Agilean, Quick Base, Kanban Zone, KanbanFlow, VivifyScrum and Gantt.io.

Some top alternatives to Notion includes Jira, Knote, Trello, Confluence, Asana, Easynote, ClickUp, TWiki, MeisterNote and Zenkit Hypernotes.

Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].

Kanban Tool vs Notion - Which Project Management Software Platform Is Better in July 2025?

Kanban Tool

Notion

TL;DR - Quick Comparison SummaryAffiliate Disclosure

Description

Entry Level Pricing

Free Trial Availability

Spotsaas Score

User Ratings

Software Demo

Demo

How do Kanban Tool and Notion Compare on Features?

Total Features

Unique Features

What Do Kanban Tool and Notion Cost?

Pricing Option

Starting From

Pricing Plans

Pricing Page

Other Details

Organization Types supported

Platforms Supported

Modes of support

API Support

Kanban Tool User Reviews & Rating Comparison

User Ratings

Rating Distribution

Expert's Review generated by AI

Pros and Cons

Pros and Cons of Kanban Tool

Pros and Cons of Notion

Positive Reviews

List of Customers

Customers

Media and Screenshots

Screenshots

Videos

Top Alternatives to Kanban Tool and Notion in 2025

Alternatives

Frequently Asked Questions (FAQs)

TL;DR - Quick Comparison Summary
Affiliate Disclosure