Asana vs Smartsheet vs Quickbase vs monday Work Management Comparison
Asana
Starting at $6.92 /user/month
- Free Trial
- Large Enterprises
- Medium Business
Asana is built for the way you work. It gives teams a single place to track work across projects and organize the full stream of activities—from brainstorming new ideas, to moving tasks forward, to updating colleagues ar…
Smartsheet
Starting at $9 /month
- Free Trial
- Freelancers / Consultants
- Large Enterprises
Smartsheet is a dynamic project management tool that simplifies tracking and planning for teams of all sizes. Offering a user-friendly interface, it’s designed to adapt to your unique workflows, whether you're managing s…
Quickbase
Starting at $35 /user/month
- Free Trial
- Freelancers / Consultants
- Large Enterprises
Quickbase is a no-code project management platform that empowers teams to build, automate, and optimize workflows without complex coding. Designed for businesses of all sizes, it enables users to create custom applicatio…
monday Work Management
Starting at $9 /seat/month
- Free Trial
- Large Enterprises
- Medium Business
Monday Work Management is an all-encompassing platform designed to streamline team collaboration, task execution, and project management. With its user-friendly interface and highly customizable workflows, Monday empower…
Asana leads on user satisfaction with a 4.6-star rating across 2,428 reviews.
Asana vs Smartsheet: do you think in tasks or in rows?
Smartsheet starts from the spreadsheet. Every project is a grid you can sort, formula and roll up, and its appeal is that the people who already run the business on Excel feel at home immediately and get automation, forms and reporting on top.
Asana starts from the task. The unit is a piece of work with an owner, a date and a conversation attached, and the views wrap around that.
Both can run a project plan. The one your team keeps up to date is the one that works, and that usually follows what they already use.
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Where Smartsheet pulls ahead
- Calculations across projects: formulas, rollups and cross-sheet references behave like a spreadsheet, because they are one.
- Enterprise portfolio reporting: dashboards aggregating many sheets is long-standing ground for Smartsheet, which is why it shows up in the enterprise searches around this comparison.
- Heavy data entry: bulk editing in a grid is faster than clicking through task detail panes.
- Teams migrating off Excel: the mental model carries over with no retraining.
Where Asana pulls ahead
- Everyday adoption: people who dislike spreadsheets will update an Asana task and will quietly stop updating a sheet.
- Work with discussion attached: comments, approvals and files sit on the task, so context is not lost in email.
- Ongoing work without a fixed end: campaigns, requests and operations fit tasks better than rows.
- Speed to start: a project is usable straight away, with no sheet structure to design first.
Asana vs Smartsheet vs Quickbase vs monday Work Management — at a glance
| Feature | Asana | Smartsheet | Quickbase | monday Work Management |
|---|---|---|---|---|
| Rating | 4.6 / 5 | 4.6 / 5 | — | — |
| Reviews | 2,428 | 2,318 | — | — |
| Starting price | $6.92 /user/month | $9 /month | $35 /user/month | $9 /seat/month |
| Free trial | Yes | Yes | Yes | Yes |
| Free version | No | No | No | No |
| Best for | Large Enterprises, Medium Business, Small Business | Freelancers / Consultants, Large Enterprises, Medium Business | Freelancers / Consultants, Large Enterprises, Medium Business | Large Enterprises, Medium Business, Small Business |
| Category | Project Management Software | Project Management Software | Project Management Software | Project Management Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS | SaaS/Web/Cloud, Mobile - iOS, Mobile - Android |
| API | Available | Available | Available | — |
| Support modes | Business Hours, Online | Business Hours, Online | 24/7 (Live rep), Online, Business Hours | — |
| Certifications | SOC 2, GDPR, ISO 27001 | SOC 2, HIPAA, GDPR, ISO 27001 | SOC 2, HIPAA, GDPR, ISO 27001 | SOC 2 |
| Data residency | Global | US | Global | Global |
Key differences between Asana and Smartsheet
- Pricing: Asana starts at $6.92 /user/month, while Smartsheet starts at $9 /month.
- Target audience: Asana is built for Large Enterprises and Medium Business, while Smartsheet targets Freelancers / Consultants and Large Enterprises.
- User satisfaction: Asana scores higher with a 4.6-star average.
- Deployment: Asana supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac; Smartsheet supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac.
Compare Asana vs Smartsheet vs Quickbase vs monday Work Management — and walk away knowing which one fits.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Project Management Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
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Asana, Smartsheet, Quickbase vs monday Work Management: Biggest differences
Start here before you go deeper into features.
Best for teams needing flexible, intuitive project and task management.
- You want a highly customizable workflow adaptable to diverse team needs.
- Your team values strong collaboration tools like comments and real-time updates.
- You need multiple project views including lists, boards, and timelines.
- Your organization requires advanced Agile reporting like BurnUps and sprint metrics.
- You are a very large enterprise needing highly scalable, performance-optimized solutions.
Best for teams needing customizable, spreadsheet-style project management with automation.
- You require flexible workflows adaptable to complex project plans and diverse teams.
- You want strong project management features like Gantt charts, dashboards, and resource tracking.
- You value automation to reduce manual errors and save time in project execution.
- Your team needs extensive offline functionality due to unreliable internet access.
- You prefer simple, ready-to-use workflows without investing time in customization or training.
Best for building custom no-code workflows in medium to large enterprises.
- You need to rapidly create tailored project management apps without coding.
- Your team requires strong workflow automation to reduce manual tasks.
- You want seamless integration with tools like Salesforce and Slack.
- You are a freelancer or very small team needing simple task management.
- You prefer out-of-the-box project management without customization or complexity.
Large Enterprises, Medium Business, Small Business
Asana: Best for teams needing flexible, intuitive project and task management. Smartsheet: Best for teams needing customizable, spreadsheet-style project management with automation.
Description | Asana is built for the way you work. It gives teams a single place to track work across projects and organize the full stream of activities—from brainstorming new ideas, to moving tasks ... Read More about Asana | Smartsheet is a dynamic project management tool that simplifies tracking and planning for teams of all sizes. Offering a user-friendly interface, it’s designed to adapt to your unique ... Read More about Smartsheet | Quickbase is a no-code project management platform that empowers teams to build, automate, and optimize workflows without complex coding. Designed for businesses of all sizes, it enables ... Read More about Quickbase | Monday Work Management is an all-encompassing platform designed to streamline team collaboration, task execution, and project management. With its user-friendly interface and highly ... Read More about monday Work Management |
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SpotScoreWhat's this? ↗ | 9.7/10 | 9.8/10 | 9.8/10 | Not Available |
User RatingsBased on verified Spotsaas reviews | ||||
Best Company Size | 10-50 employees51-1000 employees | 50-500 employees501-5,000 employees | 50-1,000 employeesMedium to Large Enterprises | — |
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Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Project Management: Asana helps teams organize their tasks and projects in one central location, letting managers track progress and meet deadlines without scattered communications.
- With features like task assignments, comments, and file attachments, Asana helps team members communicate effectively, improving productivity and innovation.
- Customizable Workflows: Whether you're managing marketing campaigns or software development sprints, Asana lets you design workflows that fit your team's specific needs, keeping everyone aligned on project goals.
- With Smartsheet, teams can collaborate in real-time, keeping everyone aligned. This builds transparency and accountability within projects, making it easier for managers to track progress.
- Customizable Dashboards: Smartsheet offers customizable dashboards that let you visualize project data at a glance. This feature helps executives make informed decisions quickly, as they can monitor key metrics without digging through extensive reports.
- Automation Capabilities: By automating repetitive tasks, Smartsheet saves time and reduces errors. Administrators will appreciate how this feature allows them to focus on higher-value activities rather than getting bogged down with manual processes.
- Give Your Team a Voice: Quickbase lets teams build custom applications without needing extensive coding skills, helping them simplify workflows and improve productivity. I've seen firsthand how this puts app development in reach for everyone, letting all team members contribute.
- Rapid Deployment: With Quickbase, you can quickly create and deploy applications designed for your business needs. This lets you respond to changing market conditions or internal requirements faster than competitors.
- Smooth Integration: The platform integrates easily with existing tools and systems, letting your organization keep its current infrastructure while improving capabilities. This flexibility lets users use their favorite tools without disruption.
No key benefits available yet.
Best fit
- 10 to 1,000 employees
- SaaS, Consulting, Marketing Technology (Martech), Project Management, and E-commerce
- Project Managers, Marketing Coordinators, Product Managers, Team Leads, and Operations Managers
- 50-5,000 employees.
- Industries include Project Management, IT Services, Marketing Technology (Martech), Financial Technology (Fintech), Consulting, and SaaS.
- Typical users are Project Managers, Operations Managers, Marketing Coordinators, IT Directors, and Business Analysts.
- 50 to 1,000 employees
- SaaS, Consulting, Fintech, and Revtech
- Project Managers, Business Analysts, Operations Managers, and IT Administrators
No best-fit guidance available yet.
Reasons buyers look elsewhere
- Users may seek alternatives to Asana due to its pricing model, as some teams find it expensive compared to other project management tools that offer similar features at a lower cost.
- Teams requiring more advanced reporting capabilities might explore alternatives, as Asana's reporting features can be limited for larger projects or organizations needing in-depth analytics.
- Organizations with specific workflow needs may look for alternatives that offer greater customization options, allowing them to tailor the platform to fit unique project management requirements more effectively.
- Pricing exceeds $25/month per user for most teams — competitors like Monday.com and Asana offer similar features at $10–15/month
- Lacks native construction and software development templates — teams in these industries typically layer in specialized tools like Procore or Jira
- Steep learning curve requires 4–6 weeks of training for new users — alternatives like Trello and ClickUp have faster onboarding
- Pricing runs 2–3x higher than Airtable or Monday.com for comparable low-code features
- Lacks native data analytics and requires custom integrations or third-party tools like Tableau for reporting
- Steep learning curve for non-technical users — most teams hire a Quickbase specialist or consultant to manage builds
No alternatives guidance available yet.
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How do Asana, Smartsheet, Quickbase and monday Work Management Compare on Features?
Total Features | 18 Features | 21 Features | 10 Features | 17 Features |
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Unique Features | No unique features | No unique features | No unique features | No unique features |
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Compare Asana, Smartsheet, Quickbase and monday Work Management on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Asana, Smartsheet, Quickbase vs monday Work Management: Other Details
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Asana, Smartsheet, Quickbase vs monday Work Management Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | ✓ Yes |
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HIPAA | ✗ No | ✓ Yes |
GDPR | ✓ Yes | ✓ Yes |
ISO 27001 | ✓ Yes | ✓ Yes |
Single Sign-On (SSO) | ✓ Yes | ✓ Yes |
Multi-Factor Auth (MFA) | ✓ Yes | ✓ Yes |
Data Encryption | ✓ Yes | ✓ Yes |
Audit Logs | ✓ Yes | ✓ Yes |
Data Residency | 🌐 Global | 🇺🇸 US |
Asana vs Smartsheet vs Quickbase User Reviews & Rating Comparison
User Ratings | No reviews available for the product | No reviews available for the product | ||
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Rating Distribution | No reviews available for this product | No reviews available for this product | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Overall positive sentiment highlights ease of use, collaboration features, and workflow customization, tempered by concerns over learning curve and pricing. What buyers like
Common complaints
| Buyer sentiment Overall positive sentiment highlights Smartsheet’s flexibility, collaboration features, and powerful project management tools, tempered by concerns about learning curve and offline limitations. What buyers like
Common complaints
| Buyer sentiment Overall positive sentiment highlights Quickbase's flexibility and automation, though some users note usability challenges. What buyers like
Common complaints
| No expert review available for this product |
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Positive Reviews | No reviews available for the product | No reviews available for the product | No reviews available for the product | No reviews available for the product |
Asana, Smartsheet, Quickbase and monday Work Management Customers
Customers |  Vodafone  Deloitte  |  Pfizer  Whirlpool  Western Digital |  Amazon  P and G  Fresenius |  Glossier  BD  Universal Music Group |
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Media and Screenshots
Screenshots |  5 Screenshots |  7 Screenshots |
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Videos |  3 Videos |  4 Videos |
Alternatives to Asana, Smartsheet, Quickbase, monday Work Management
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Cost and the decision
Our listing data (last refreshed August 2026) starts Smartsheet at $9 a month and Asana at $6.92 per user per month, both with free trials, and both rise with the plan, not with headcount alone. Since the prices are close, decide on fit. Take one live project, build it in both over a fortnight, and watch who actually updates it without being chased. If your organisation already lives in spreadsheets and reports upward in numbers, Smartsheet wins that test more often. If the problem is getting a mixed team to keep anything current, Asana does.
Frequently asked questions
- Is Smartsheet just Excel online?
- It looks like a spreadsheet and keeps formulas, but it adds automation, forms, approvals, attachments and dashboards that Excel has no equivalent of, plus proper multi-user sharing.
- Which is better for enterprise projects?
- Smartsheet is the more common enterprise answer, because portfolio rollups and cross-sheet reporting are native. Asana is used at that scale too, usually where adoption across non-technical teams matters more than aggregate reporting.
- Can Asana do formulas?
- Asana has custom fields and rules, but it is not a calculation engine. If your plan depends on formulas rolling up across projects, Smartsheet is built for that and Asana is not.
- Which is cheaper?
- They are close at entry level: Asana from $6.92 per user per month and Smartsheet from $9 a month in our data (August 2026). Compare the tier that holds the feature you need, since both price by plan, not by headcount alone.