Buyer's Guide · United Kingdom
UK Project Management Software in 2026
By Rajat Gupta, Founder & Lead Reviewer
This guide ranks the 10 best Project Management Software options available in the United Kingdom as of 2026, ordered by SpotScore — a composite of ratings, verified reviews, and feature coverage. All tools listed support UK compliance requirements and are evaluated for suitability in the UK market.
Top Project Management Software in the United Kingdom: Quick Comparison
Ranked by SpotScore — a composite of ratings, reviews, and feature coverage
| # | Product | SpotScore | Rating | Pricing model |
|---|---|---|---|---|
| 1 | Glasscubes | 9.0 | 4.8/5 (313) | Free Trial, Subscription |
| 2 | Cloud Coach | 8.6 | 4.8/5 (63) | Freemium, Subscription, Quotation Based |
| 3 | Comidor | 8.6 | 4.8/5 (20) | Free Trial, Subscription |
| 4 | Kanbanchi | 8.5 | 4.7/5 (26) | Free Trial, Subscription, Quotation Based |
| 5 | Thrive | 8.4 | 4.3/5 (12) | Free Trial, Subscription |
| 6 | PlanITpoker | 8.4 | 4.0/5 (12) | Free Trial, Subscription |
| 7 | Mission-X | 8.3 | — | Free Trial, Freemium, Subscription, Quotation Based |
| 8 | Krosswall | 8.3 | 1.0/5 (3) | Free Trial, Freemium, Subscription |
| 9 | Planview LeanKit | 8.1 | 4.0/5 (248) | Free Trial, Subscription |
| 10 | yuuflow | 8.0 | — | Free Trial, Freemium, Subscription |
1. Glasscubes
Unlock seamless teamwork with modern collaboration.
- SpotScore
- 9.0/10
- User rating
- Pricing model
- Free Trial, Subscription
- Availability
- Available in the United Kingdom
Glasscubes is a strong, secure tool that enables teams to collaborate across multiple professionals (individuals and teams) and devices to drive business value. While Glasscubes enables teams to leverage remote collaboration with ease, there is much more that the tool can be used for by professional and non-professional alike. It brings collaboration into the 21st century by providing a comfortable way for people to begin and end their project exchange.
2. Cloud Coach
Maximize project efficiency with Cloud Coach.
- SpotScore
- 8.6/10
- User rating
- Pricing model
- Freemium, Subscription, Quotation Based
- Availability
- Available in the United Kingdom
Cloud Coach is a project management software designed to work in the cloud or on-premise. Built for small, team-based businesses, Cloud Coach allows users to manage all project-related tasks from one central interface. It includes tools for features such as task allocation, time tracking, general permissions, expense tracking, approval processes, activity logging, document management and chat.
3. Comidor
Efficient project management made easy.
- SpotScore
- 8.6/10
- User rating
- Pricing model
- Free Trial, Subscription
- Availability
- Available in the United Kingdom
Comidor is a low-code business process management and workflow automation platform for IT teams and operations managers who need to build and automate custom workflows without heavy developer involvement. It includes RPA, AI-driven sentiment analysis, and predictive analytics that can be layered into automated processes through a drag-and-drop interface. Less technical users report friction when moving beyond basic workflows, so assess your team's comfort level with the platform before deploying complex automations.
4. Kanbanchi
Streamline your team's productivity with Google Workspace integration.
- SpotScore
- 8.5/10
- User rating
- Pricing model
- Free Trial, Subscription, Quotation Based
- Availability
- Available in the United Kingdom
Kanbanchi is the only project management and team collaboration app tailored explicitly for Google Workspace/G Suite. Sign in with your Google account and easily access integral features like pinning boards to your Google Drive, granting adjustable access permissions, syncing to Google Calendar, and more. Plus, you have the option to set up a personal instance if desired and receive the help of a personal Account Manager throughout your onboarding process. Get the most out of Google Workspace with efficient team
5. Thrive
Streamline project management and exceed deadlines.
- SpotScore
- 8.4/10
- User rating
- Pricing model
- Free Trial, Subscription
- Availability
- Available in the United Kingdom
Thrive is a web-based project management application that allows you to track team progress, delegate tasks, and collaborate from any computer with an Internet connection. Save time by using the Dynamic Gantt Chart to visualize projects at a glance. Send your team members customized E-mail notifications when they need to take action. Now you can make the most of every day and deliver your projects on time!
6. PlanITpoker
Transform project planning with the poker metaphor.
- SpotScore
- 8.4/10
- User rating
- Pricing model
- Free Trial, Subscription
- Availability
- Available in the United Kingdom
PlanITPoker is a project planning and management solution for tracking project status, managing resources, viewing critical tasks and managing deliverables. It uses the poker metaphor to improve stake holder interest and commitment to the project. A comprehensive feature set allows you to manage your project from setup to completion.
7. Mission-X
Efficiently manage your translation projects with ease.
- SpotScore
- 8.3/10
- Pricing model
- Free Trial, Freemium, Subscription, Quotation Based
- Availability
- Available in the United Kingdom
Mission-X is a project management tool built specifically for localization teams and translation agencies that need to manage translators, clients, jobs, and multilingual task workflows in one system. It replaces generic PM tools with translation-specific panels—clients, jobs, translators, tasks, and reporting—so project coordinators can track the full submission lifecycle without adapting a general-purpose tool. Teams outside the translation and localization industry will find little applicable functionality.
8. Krosswall
Streamline your project management with Krosswall.
- SpotScore
- 8.3/10
- User rating
- Pricing model
- Free Trial, Freemium, Subscription
- Availability
- Available in the United Kingdom
Krosswall is a cross-platform web based project management software that enables you to manage all aspects of your project from a single platform. Krosswall provides powerful capabilities for managing and tracking projects, including Gantt charts, task lists, calendar views, file sharing, contacts and more. With Krosswall you can create groups of users with different levels of access to streamline your workflow and promote efficient collaboration.
9. Planview LeanKit
Streamline your projects for maximum success.
- SpotScore
- 8.1/10
- User rating
- Pricing model
- Free Trial, Subscription
- Availability
- Available in the United Kingdom
PlanView is easy to learn and use. It gives you the visibility and transparency that lets you see everything your projects are doing, so you can steer them to success. This next generation tool makes sure everyone is up to date on what's going on with each project all the time. Effective communication means happier team members, better project management, and more successful projects.
10. yuuflow
Streamline your tasks, maximize your workflow.
- SpotScore
- 8.0/10
- Pricing model
- Free Trial, Freemium, Subscription
- Availability
- Available in the United Kingdom
Yuuflow is a powerful project management software that will improve your productivity and efficiency. Yuuflow organizes your tasks as a Kanban Board, letting you visualize tasks and flow. Single task mode helps you focus on what's most important, lists mode offers an Excel-like view to quickly update your tasks. In addition, Yuuflow offers advanced reporting functions that either consolidate all the reports in one package or break them down to print or export them as a PDF/Excel file.
How to Choose Project Management Software in the United Kingdom
The landscape for Project Management Software in the United Kingdom is shaped by a complex web of regulations and market demands. As your business navigates this terrain, understanding the compliance obligations set forth by governing bodies such as the Information Commissioner's Office (ICO) and the General Data Protection Regulation (GDPR) is crucial. The ICO's employment guidance requires monitoring of workers to be lawful and fair, and puts a DPIA ahead of any high-risk processing, which is the gate project management software has to pass before it is switched on.1 However, the challenge lies in ensuring that the software you choose not only meets your operational needs but also adheres to strict regulatory requirements. Failure to comply can result in severe penalties, including fines up to £17.5 million or 4% of annual global turnover under GDPR. Therefore, as you evaluate potential software solutions, a thorough understanding of both the market context and the regulatory landscape will empower you to make informed decisions that protect your business and enhance your project management capabilities.
Before project management software starts recording what staff do, UK practice expects a documented impact assessment; if that assessment finds a high risk the employer cannot reduce, the ICO has to be consulted first.1 UK employers have to complete a data protection impact assessment before switching on monitoring that is likely to be high risk to workers, and consult the ICO where that risk cannot be reduced — a step project management software procurement should budget time for.1 Leading local players include Asana, Trello, and Monday.com, each offering tailored solutions that address specific compliance needs.
Key Regulations
General Data Protection Regulation (GDPR)
The General Data Protection Regulation (GDPR) mandates that UK businesses must ensure the protection of personal data. Project Management Software must include features for data encryption, user consent management, and data access controls. Non-compliance can lead to fines of up to £17.5 million or 4% of annual global turnover, alongside potential reputational damage. It's essential that the software you choose has built-in compliance features to mitigate these risks.
Data Protection Act 2018
The Data Protection Act 2018 complements the GDPR and establishes additional requirements for data processing in the UK. Your Project Management Software must facilitate data subject rights, such as the right to access and the right to erasure. Failure to comply can result in enforcement actions by the Information Commissioner's Office (ICO) and potential fines. Ensure that the software provides clear mechanisms for handling data subject requests.
ISO/IEC 27001:2013
ISO/IEC 27001:2013 is a standard for information security management systems (ISMS) that UK businesses may need to comply with. Your software should support risk assessment and management processes, ensuring that sensitive project data is adequately protected. Non-compliance can lead to security breaches, resulting in financial losses and reputational harm. Verify that your vendor has achieved ISO/IEC 27001 certification.
Health and Safety at Work Act 1974
The Health and Safety at Work Act 1974 requires UK businesses to ensure a safe working environment. Project Management Software should include features for tracking health and safety compliance, incident reporting, and risk assessments. Failure to comply can lead to fines and legal action from the Health and Safety Executive (HSE). Ensure that the software provides adequate tools for managing health and safety obligations.
Companies Act 2006
The Companies Act 2006 imposes requirements on UK companies regarding record-keeping and reporting. Your Project Management Software must enable accurate financial reporting and maintain records of project-related transactions. Non-compliance can result in penalties, including fines and restrictions on business activities. Confirm that the software supports compliance with the record-keeping requirements of the Companies Act.
The Bribery Act 2010
The Bribery Act 2010 establishes strict anti-corruption measures for UK businesses. Project Management Software should include features for tracking gifts, hospitality, and expenses to ensure compliance. Failure to comply can lead to severe penalties, including unlimited fines and imprisonment for individuals involved. Ensure that your software has robust tracking and reporting capabilities for compliance with this act.
Employment Rights Act 1996
The Employment Rights Act 1996 outlines the rights of employees in the UK. Your Project Management Software must support features for managing employee records, contracts, and compliance with employment laws. Non-compliance can result in claims for unfair dismissal and financial penalties. Verify that the software includes tools for maintaining compliance with employment rights.
Consumer Rights Act 2015
The Consumer Rights Act 2015 establishes the rights of consumers in the UK. While primarily focused on consumer transactions, it impacts project management in terms of service delivery and quality. Your software should facilitate compliance with consumer rights, including clear communication of terms and conditions. Non-compliance can lead to claims and financial penalties. Ensure that your vendor understands and addresses these requirements.
What to Look For
GDPR-compliant data handling
GDPR-compliant data handling is essential for any Project Management Software used in the UK. The software must provide features for data encryption, user consent management, and the ability to handle data subject requests. Before purchasing, verify that the vendor can demonstrate compliance with GDPR requirements, including the ability to manage personal data securely and transparently.
ISO/IEC 27001 certification
ISO/IEC 27001 certification is a critical feature to look for in Project Management Software. This certification indicates that the software has undergone rigorous assessments to ensure information security management. Confirm with vendors that their software is certified, as this will help protect your business from data breaches and ensure compliance with international security standards.
Health and safety compliance tracking
Health and safety compliance tracking is a necessary feature for Project Management Software in the UK. The software should allow for the documentation of risk assessments, incident reports, and compliance checks. Ensure that the vendor can provide evidence of how their software supports your business in meeting the requirements of the Health and Safety at Work Act 1974.
Financial reporting capabilities
Financial reporting capabilities are vital for compliance with the Companies Act 2006. Your Project Management Software should facilitate accurate financial record-keeping and reporting of project-related transactions. Before making a decision, confirm that the software can generate reports that meet the legal requirements set forth in the Companies Act.
Anti-bribery tracking features
Anti-bribery tracking features are essential for compliance with the Bribery Act 2010. The software should include functionalities for tracking gifts, hospitality, and expenses related to project management. Verify with vendors that their software can help your business maintain compliance and avoid potential legal repercussions.
Employee record management
Employee record management is a crucial feature for compliance with the Employment Rights Act 1996. Your Project Management Software should support the management of employee contracts, records, and compliance with employment laws. Ensure that the vendor can demonstrate how their software helps maintain compliance with employee rights and obligations.
Consumer rights compliance tools
Consumer rights compliance tools are necessary for any Project Management Software that interacts with consumers. The software should facilitate clear communication of terms and conditions and support compliance with the Consumer Rights Act 2015. Confirm that the vendor's software includes features that help your business meet these consumer protection requirements.
Data subject request management
Data subject request management is a critical capability for compliance with GDPR. Your Project Management Software must enable efficient handling of requests from individuals seeking access to their personal data. Verify that the software includes features that allow for the timely processing of such requests to avoid potential penalties for non-compliance.
Common mistake: One of the most common and costly mistakes UK businesses make when purchasing Project Management Software is neglecting to verify compliance with GDPR and other data protection regulations. Failing to ensure that your software can handle personal data securely can lead to fines of up to £17.5 million or 4% of annual global turnover. Additionally, non-compliance can result in reputational damage and loss of customer trust. To avoid these pitfalls, conduct thorough due diligence on potential vendors, specifically asking about their compliance capabilities. Always request documentation of certifications and compliance features before making a decision.
Compliance Checklist
Does your software support GDPR-compliant data handling?
This question is crucial because GDPR compliance is mandatory for all UK businesses handling personal data. If the vendor answers 'no', you risk significant fines and reputational damage. Seek alternatives that prioritize data protection.
Is your software ISO/IEC 27001 certified?
ISO/IEC 27001 certification indicates that the software adheres to international information security standards. A 'no' response means you may face security vulnerabilities. Choose vendors with this certification to ensure data protection.
Can your software track health and safety compliance?
Health and safety compliance is a legal requirement under the Health and Safety at Work Act 1974. If the vendor cannot confirm this capability, your business may be exposed to legal risks and penalties. Look for software that includes these features.
Does your software facilitate accurate financial reporting?
Accurate financial reporting is necessary for compliance with the Companies Act 2006. A 'no' answer indicates potential issues with legal compliance and financial transparency. Ensure the software can generate required reports.
Does your software include anti-bribery tracking features?
Anti-bribery tracking is essential for compliance with the Bribery Act 2010. If the vendor cannot confirm this, your business may face legal repercussions. Choose software that helps maintain compliance.
Can your software manage employee records effectively?
Managing employee records is vital for compliance with the Employment Rights Act 1996. A 'no' response could lead to legal challenges regarding employee rights. Ensure the software supports these requirements.
Does your software provide tools for consumer rights compliance?
Consumer rights compliance is necessary for businesses interacting with consumers under the Consumer Rights Act 2015. If the vendor answers 'no', your business may face claims and penalties. Look for software that includes these tools.
Can your software manage data subject requests efficiently?
Efficient management of data subject requests is critical for GDPR compliance. A 'no' answer means you risk non-compliance penalties. Ensure the software has features to handle these requests promptly.
Questions to Ask Vendors
- What specific features does your software offer for GDPR compliance?
- Can you provide documentation of your ISO/IEC 27001 certification?
- How does your software facilitate health and safety compliance tracking?
- What financial reporting capabilities does your software include?
- Can your software track and report on anti-bribery measures?
- How does your software manage employee records and compliance?
- What tools does your software provide for consumer rights compliance?
- How does your software handle data subject requests?
- What measures are in place to ensure data security and protection?
- Can you provide case studies of other UK businesses using your software?
Frequently Asked Questions
Key regulations affecting Project Management Software in the UK include the General Data Protection Regulation (GDPR), the Data Protection Act 2018, and ISO/IEC 27001:2013. GDPR mandates strict data protection measures, requiring software to handle personal data securely. The Data Protection Act complements GDPR, outlining additional obligations for data processing. ISO/IEC 27001 certification indicates that software meets international information security standards. Businesses must ensure that their chosen software complies with these regulations to avoid penalties, which can be severe, including fines up to £17.5 million under GDPR. Therefore, when evaluating software, prioritize vendors who can demonstrate compliance with these key regulations.
To ensure your Project Management Software is GDPR compliant, verify that it includes features for data encryption, user consent management, and the ability to handle data subject requests. Ask vendors for documentation demonstrating their compliance capabilities, including any certifications related to data protection. Additionally, review the software's privacy policy and data processing agreements to confirm that they align with GDPR requirements. Non-compliance can result in significant fines, so it's crucial to choose software that prioritizes data security and compliance. Consider conducting a risk assessment to evaluate the software's effectiveness in protecting personal data.
When selecting Project Management Software to comply with UK regulations, look for features that support GDPR compliance, such as data encryption and consent management. Additionally, ensure the software includes tools for tracking health and safety compliance, as required by the Health and Safety at Work Act 1974. Financial reporting capabilities are also essential for compliance with the Companies Act 2006. Verify that the software can manage employee records in accordance with the Employment Rights Act 1996. By focusing on these specific features, you can mitigate regulatory risks and ensure your software meets legal obligations.
Non-compliance with Project Management Software regulations in the UK can lead to severe consequences, including hefty fines, legal action, and reputational damage. For instance, under GDPR, businesses can face fines of up to £17.5 million or 4% of annual global turnover for data protection violations. Additionally, failure to comply with the Health and Safety at Work Act 1974 can result in enforcement actions from the Health and Safety Executive (HSE). Businesses may also face penalties under the Companies Act 2006 for inaccurate financial reporting. To avoid these risks, ensure that your software complies with all relevant regulations and conduct regular audits to maintain compliance.
ISO/IEC 27001 certification is a critical factor in selecting Project Management Software, as it demonstrates that the software adheres to international standards for information security management. This certification indicates that the vendor has implemented a robust information security management system (ISMS) to protect sensitive data. Choosing certified software reduces the risk of data breaches and enhances your business's compliance with regulations like GDPR. When evaluating vendors, ask for proof of certification and inquire about their security practices. Prioritizing ISO/IEC 27001 certified software can help safeguard your business against potential security threats.
If your Project Management Software vendor is not compliant with UK regulations, you should take immediate action to mitigate risks. First, assess the specific compliance gaps and understand the potential consequences for your business. If the vendor cannot provide a clear plan for achieving compliance, consider terminating the contract and seeking alternative solutions. It's essential to prioritize compliance to avoid legal penalties and reputational damage. Additionally, consult with legal or compliance experts to ensure that your business remains protected while transitioning to a compliant software solution.
Data encryption plays a vital role in ensuring compliance with regulations like GDPR and the Data Protection Act 2018. It protects sensitive information by converting it into a secure format that can only be accessed by authorized users. This feature is essential for safeguarding personal data and mitigating the risk of data breaches. When evaluating Project Management Software, confirm that it offers robust encryption capabilities for data at rest and in transit. Non-compliance with data protection regulations can lead to significant fines and legal repercussions, making encryption a critical component of your software selection process.
Project Management Software can assist with health and safety compliance in the UK by providing tools for tracking incidents, managing risk assessments, and documenting compliance checks. Features such as incident reporting and safety audits help ensure that your business adheres to the Health and Safety at Work Act 1974. By centralizing health and safety data, the software enables your team to monitor compliance effectively and respond to issues promptly. When selecting software, look for features that facilitate health and safety management to reduce the risk of legal penalties and enhance workplace safety.
Necessary financial reporting features for compliance with the Companies Act 2006 include the ability to generate accurate financial statements, maintain records of transactions, and provide transparency in reporting. Project Management Software should facilitate the tracking of project-related expenses and revenues, ensuring that your business meets legal obligations for record-keeping. Additionally, the software should support the generation of reports that comply with statutory requirements. Non-compliance can lead to penalties, so it's essential to choose software that provides robust financial reporting capabilities.
Using compliant Project Management Software offers several key benefits, including reduced legal risks, enhanced data security, and improved operational efficiency. Compliance with regulations like GDPR and the Data Protection Act 2018 protects your business from potential fines and legal actions. Additionally, compliant software often includes features that streamline processes, such as data handling and reporting, which can improve overall project management efficiency. By prioritizing compliance in your software selection, you can safeguard your business's reputation and ensure that you meet legal obligations while effectively managing projects.
You should review your Project Management Software for compliance at least annually or whenever there are significant regulatory changes. Regular reviews help ensure that your software continues to meet evolving legal requirements, such as those outlined in GDPR and the Data Protection Act 2018. Additionally, conducting periodic audits can help identify any compliance gaps and allow you to address them proactively. Staying vigilant about compliance not only protects your business from potential penalties but also enhances your overall project management effectiveness.
What Are the Top 5 Project Management Software?
Verified review volume stands in for adoption in project management software, and on this page it runs from 8 to 358. Kanbanchi (358) and Glasscubes (334) sit well above the group median of 38, which is where the weight of real-world use is concentrated. At the other end, Thrive (45), Comidor (30) and Beesbusy (30) have thinner review histories, which makes their scores more volatile than the leaders'.
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].