Buyer's Guide · Italy
Italian Project Management Software in 2026
By Rajat Gupta, Founder & Lead Reviewer
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This guide ranks the 6 best Project Management Software options available in Italy as of 2026, ordered by SpotScore — a composite of ratings, verified reviews, and feature coverage. All tools listed support Italian compliance requirements and are evaluated for suitability in the Italian market.
Top Project Management Software in Italy: Quick Comparison
Ranked by SpotScore — a composite of ratings, reviews, and feature coverage
| # | Product | SpotScore | Rating | Starting price | Pricing model |
|---|---|---|---|---|---|
| 1 | Runrun.it | 8.8 | 4.9/5 (653) | See pricing | Free Trial, Freemium, Subscription |
| 2 | Twproject | — | — | See pricing | Free Trial, Freemium, Subscription |
| 3 | Akiflow | — | 5.0/5 (2) | See pricing | Quotation Based |
| 4 | Quire | 9.0 | 4.7/5 (60) | From $10.95 /user/month | Free Trial, Subscription, Freemium |
| 5 | Merlin Project | 8.3 | 2.8/5 (2) | See pricing | Subscription |
| 6 | Planview AdaptiveWork | — | — | See pricing | Subscription |
1. Runrun.it
Effortless project management for successful results.
- SpotScore
- 8.8/10
- User rating
- Pricing model
- Free Trial, Freemium, Subscription
- Availability
- Available in Italy
Runrun.it is a project management and task tracking platform for mid-sized teams that need Kanban-style visibility, time tracking, and centralized communication across multiple concurrent projects. It consolidates deadlines, assignments, and status updates in one place to replace scattered email threads and chat-based task coordination. Some users report occasional interface bugs, so test your primary workflows thoroughly during a trial before rolling it out to the full team.
2. Twproject
Efficient project management for teams at all levels.
- Pricing model
- Free Trial, Freemium, Subscription
- Availability
- Available in Italy
Twproject is a flexible and powerful project management solution. The platform lets every member of a team work their own way and get projects done. It combines an agile approach with a very structured system that provides all the tools needed by companies and project managers, including good time and cost management. This tool adapts to different working roles, with advanced role management and security.
3. Akiflow
Effortlessly manage tasks with Akiflow's intuitive calendar app.
- User rating
- Pricing model
- Quotation Based
- Availability
- Available in Italy
Akiflow is a user-friendly calendar app designed to make task management and scheduling effortless. Accessible on both mobile and web platforms, the app integrates over 2000 tools for users to easily import tasks into one central repository. Manage and view tasks with Akiflow's command bar, tray menu, and calendar feature for a straightforward overview. Plus, share free slots on the calendar and stay up to date with notifications before task time arrives. Custom labels are also included to best suit
4. Quire
Streamline your team's workflow with Quire.
- SpotScore
- 9.0/10
- User rating
- Starting price
- From $10.95 /user/month (Professional plan)Vendor-listed price, Aug 2026
- Pricing model
- Free Trial, Subscription, Freemium
- Availability
- Available in Italy
Quire is project management software built around unlimited task nesting, giving teams a structured way to connect project goals with detailed execution. Task-level execution and portfolio reporting remain connected across projects spanning multiple phases, teams, and responsibilities. Quire supports larger organizations coordinating work across multiple teams, projects, and permission levels. Project planning can start from scratch or with Quire project templates that provide pre-built structures for specific project needs. During execution, teams move tasks through workflow stages, review deadlines, and track time from the same project data. Gantt charts and task dependencies support schedule-driven work by making task sequences and timing relationships visible. Built-in chat keeps project conversations alongside active work, while real-time notifications surface changes and mentions. Role-based permissions define which areas each project member can view or manage. Configurable dashboards and built-in analytics use current project data to support cross-project reporting. Quire AI turns natural-language requests into project summaries and batch updates for faster status reviews and bulk changes. Quire is used across 191 countries and is ISO/IEC 27001 certified for information security management. By connecting detailed execution with portfolio visibility, Quire helps businesses coordinate work while maintaining up-to-date reporting across multiple projects.
5. Merlin Project
Effortlessly manage and collaborate on projects.
- SpotScore
- 8.3/10
- User rating
- Pricing model
- Subscription
- Availability
- Available in Italy
Experience professional-quality project management with the Merlin Project. A trusted platform for various industries, including Media & Agencies, Architecture & Construction, Education, and Research & Development. With over 17 years of proven excellence, Merlin Project caters to the daily needs of businesses in 160+ countries. Create workflows, define duration and dependencies, and set milestones with ease. The work breakdown view automatically updates with user input, while a single click transforms plans into elegant mind maps. Collaborate and discuss projects, tasks, attachments, and resources in the Kanban view. Easily manage workloads and identify critical areas with the Merlin Project. Simplify project management and stay organized with just a few clicks.
6. Planview AdaptiveWork
Streamlined Project Portfolio & Work Management
- Pricing model
- Subscription
- Availability
- Available in Italy
Planview AdaptiveWork is a powerful project portfolio management (PPM) and professional services automation (PSA) solution designed to streamline work across the enterprise. It combines project management, workflow automation, and collaboration tools to help organizations turn ideas into actionable strategies and deliver results faster. With real-time visibility into workstreams, teams stay focused on high-impact initiatives, improving efficiency and outcomes. AdaptiveWork enables businesses to work the way they want while maintaining structured oversight. Trusted by global enterprises like Dell, IBM, Siemens Energy, and Publicis, AdaptiveWork supports companies in 124 countries, helping them exceed business goals and customer expectations through optimized project execution and resource management.
How to Choose Project Management Software in Italy
The landscape of project management software in Italy is shaped by a complex regulatory environment and a growing demand for efficient project execution. As your business navigates this landscape, understanding the requirements set forth by governing bodies like the Autorità Garante della Concorrenza e del Mercato (AGCM) and the Agenzia delle Entrate is crucial. Compliance with regulations such as the General Data Protection Regulation (GDPR) and the Italian Data Protection Code (Legislative Decree 196/2003) is paramount, impacting how software solutions manage data security and privacy. Where project management software keeps activity logs long enough to permit indirect remote monitoring of staff, Italian practice requires the Article 4 guarantees of Law 300/1970 — a union agreement or authorisation from the Ispettorato del lavoro — before it is used.1 However, many businesses face challenges in selecting software that meets both operational needs and compliance obligations, risking penalties and operational inefficiencies. This guide will provide you with the insights needed to make an informed decision, ensuring your chosen software aligns with regulatory requirements while enhancing your project management capabilities.
The Garante has been explicit that generalised, extended retention of email logs can constitute indirect monitoring of workers, which makes retention configurability a feature to examine in project management software rather than a detail to leave at its default.1 As of 2023, approximately 45% of Italian SMEs have adopted some form of project management software, reflecting a shift towards digital transformation. Recent regulatory deadlines, such as the implementation of the EU's Digital Services Act, have further accelerated this trend, compelling businesses to adopt compliant software solutions. Key local players include Twproject and TeamSystem, which cater specifically to the Italian market's needs.
Key Regulations
General Data Protection Regulation (GDPR)
The GDPR mandates that businesses in Italy must ensure data protection and privacy for individuals within the European Union. Your project management software must include features for data encryption, user consent management, and data breach notification protocols. Failure to comply can result in fines of up to €20 million or 4% of annual global turnover, whichever is higher. Non-compliance can also lead to reputational damage and legal challenges, making it essential to verify that your software vendor adheres to these requirements.
Italian Data Protection Code (Legislative Decree 196/2003)
This regulation complements the GDPR and establishes specific requirements for the processing of personal data in Italy. Your software must provide functionalities for data subject rights, such as access, rectification, and erasure of personal data. If your software does not support these functionalities, you risk facing administrative fines and potential lawsuits from affected individuals. Ensure that your vendor can demonstrate compliance with both GDPR and the Italian Data Protection Code.
Legislative Decree 231/2001
This decree outlines the administrative liability of legal entities for certain crimes, including corruption and fraud. Your project management software should facilitate compliance by integrating risk assessment tools and audit trails. Failure to comply can lead to significant fines, ranging from €25,000 to €5 million, depending on the severity of the offense. Verify that your software includes features that help mitigate risks associated with corporate governance.
Law 124/2017 (Transparency Law)
This law requires transparency in public contracts and mandates that public administrations publish data on contracts awarded. Your software must support functionalities for tracking and reporting public contracts, ensuring compliance with transparency obligations. Non-compliance can result in penalties and exclusion from future public tenders. It is crucial to confirm that your software can generate the necessary reports to meet these legal requirements.
Italian Civil Code (Article 2220)
Article 2220 of the Italian Civil Code requires businesses to keep accurate accounting records and documentation of their activities. Your project management software must provide features for time tracking, expense management, and project documentation to comply with this regulation. Failure to maintain proper records can lead to fines and legal disputes. Ensure that your vendor's solution includes robust accounting and documentation capabilities.
Decree-Law 34/2020 (Relaunch Decree)
This decree includes provisions for the digitalization of businesses in Italy, promoting the adoption of digital tools. Your software must align with the requirements for digital transformation initiatives, including interoperability with other systems and compliance with digital security standards. Non-compliance can hinder access to government incentives and funding for digital projects. Verify that your software supports the necessary digital transformation features.
Regulation (EU) 910/2014 (eIDAS Regulation)
The eIDAS Regulation establishes standards for electronic identification and trust services across the EU. Your project management software must support electronic signatures and secure communication protocols to comply with this regulation. Failure to comply can result in invalid contracts and legal disputes. Ensure that your vendor's solution includes features for secure electronic transactions.
Law 81/2017 (Workplace Safety Law)
This law mandates the implementation of safety measures in the workplace, including the management of project-related risks. Your software should include features for risk assessment, incident reporting, and compliance tracking to meet these obligations. Non-compliance can lead to fines and increased liability in case of workplace incidents. Confirm that your software provides the necessary tools for workplace safety management.
What to Look For
GDPR-compliant data handling
In Italy, your project management software must ensure compliance with GDPR regulations regarding data handling and privacy. This includes features for data encryption, user consent management, and the ability to handle data subject requests. Verify with vendors that their software includes these functionalities to avoid hefty fines and legal repercussions associated with non-compliance.
Integration with Italian tax systems
Your software should integrate seamlessly with the Italian tax systems, such as the Agenzia delle Entrate. This integration is crucial for accurate tax reporting and compliance with local tax regulations. Ensure that the software can generate tax reports that align with Italian tax laws to avoid penalties for incorrect filings.
Support for electronic invoicing (Fattura Elettronica)
The Italian government mandates electronic invoicing for B2B transactions. Your project management software must support Fattura Elettronica to ensure compliance with the Agenzia delle Entrate's requirements. Verify that the software can generate, send, and store electronic invoices in the required format to avoid fines and ensure smooth operations.
Audit trail functionality
An audit trail is essential for compliance with various regulations in Italy, including the Italian Civil Code and Legislative Decree 231/2001. Your software must provide comprehensive tracking of project activities, changes, and user actions. Confirm that the vendor's solution includes robust audit trail capabilities to mitigate risks associated with compliance failures.
Risk assessment tools
Given the requirements of Law 81/2017 regarding workplace safety, your project management software should include risk assessment tools. These tools help identify and mitigate potential risks associated with project execution. Verify that the software can generate risk assessment reports and track compliance with safety regulations to avoid penalties.
Collaboration tools for remote teams
With the rise of remote work in Italy, your software should facilitate collaboration among distributed teams. Features like real-time messaging, file sharing, and task assignments are crucial for effective project management. Ensure that the vendor's solution supports these collaboration capabilities to enhance team productivity and project success.
Customizable reporting capabilities
Your project management software must offer customizable reporting features to meet the specific needs of your business and comply with various regulatory requirements. This includes generating reports for financial audits, project progress, and compliance checks. Verify that the vendor can provide tailored reporting solutions to support your business objectives.
Mobile access and usability
In Italy, the ability to access project management software via mobile devices is increasingly important for on-the-go project management. Your software should offer a mobile-friendly interface and functionality. Confirm with vendors that their solution provides a seamless mobile experience to support your team's productivity and responsiveness.
Common mistake: One of the most common and costly mistakes Italian businesses make when purchasing project management software is failing to ensure GDPR compliance. Non-compliance can lead to fines of up to €20 million or 4% of your annual global turnover, which can severely impact your financial stability. Additionally, operational disruptions may arise if your software lacks essential features for data protection and privacy management. To avoid these pitfalls, conduct thorough due diligence on potential vendors, specifically asking about their GDPR compliance capabilities. Ensure that the software includes necessary functionalities for data handling, user consent management, and breach notification protocols to safeguard your business from legal repercussions.
Compliance Checklist
Does your software support GDPR-compliant data handling?
This question is critical as GDPR compliance is mandatory for all businesses operating in Italy. If the vendor answers no, you risk facing significant fines and legal challenges. Ensure that you choose a vendor that can demonstrate compliance with GDPR requirements.
Can your software integrate with the Agenzia delle Entrate for tax reporting?
Integration with the Italian tax authority is essential for accurate tax compliance. A negative response means you may face penalties for incorrect filings. Choose a vendor that offers seamless integration with local tax systems.
Does your software support Fattura Elettronica for electronic invoicing?
Compliance with electronic invoicing regulations is mandatory in Italy. If the vendor cannot confirm this capability, you risk fines and operational disruptions. Ensure that your software can handle electronic invoices in the required format.
Does your software provide an audit trail for project activities?
An audit trail is necessary for compliance with various regulations. If the vendor cannot provide this feature, you may face compliance risks and legal issues. Ensure that the software includes comprehensive audit trail functionalities.
Are risk assessment tools included in your software?
Given the requirements of Law 81/2017, risk assessment tools are crucial for workplace safety compliance. A negative response indicates potential compliance risks. Choose a vendor that offers these essential tools.
Can your software generate customizable reports?
Customizable reporting is vital for meeting regulatory and operational needs. If the vendor cannot confirm this capability, you may struggle to comply with reporting requirements. Ensure that the software supports tailored reporting solutions.
Is your software mobile-friendly for remote access?
Mobile access is increasingly important for project management. A negative response may hinder your team's productivity. Choose a vendor that offers a mobile-friendly interface.
Does your software support secure electronic signatures?
Compliance with the eIDAS Regulation requires secure electronic signatures. If the vendor cannot confirm this feature, you risk invalid contracts. Ensure that your software includes secure electronic signature capabilities.
Questions to Ask Vendors
- What specific features does your software offer to ensure GDPR compliance?
- How does your software integrate with the Agenzia delle Entrate for tax reporting?
- Can your software generate Fattura Elettronica invoices?
- What audit trail functionalities does your software provide?
- Does your software include tools for risk assessment and management?
- Can your software generate customizable reports for regulatory compliance?
- Is your software accessible via mobile devices?
- What measures does your software take to ensure secure electronic signatures?
- How does your software support collaboration among remote teams?
- What is your process for ensuring ongoing compliance with Italian regulations?
Frequently Asked Questions
Spotsaas puts Runrun.it, Twproject, Akiflow, Quire and Merlin Project at the top of its Italy ranking for project management software options. Runrun.it scores 8.8 on SpotScore and holds a 4.9 rating from 653 verified reviews, and it offers a free trial. Akiflow carries the strongest user rating in the group at 5.0 across 2 verified reviews. Every tool named here is available to Italian buyers, so the decision comes down to team size, budget and the workflows you need to support.
The 80/20 rule, or Pareto Principle, suggests that 80% of project outcomes are determined by 20% of the tasks. For project managers in Italy, this means focusing on the critical tasks that drive project success. Identifying these key tasks can help your team prioritize efforts and allocate resources effectively. By leveraging project management software, you can track these essential tasks and ensure that your team remains aligned with project goals. This approach not only enhances efficiency but also helps in meeting compliance requirements by ensuring that critical tasks are documented and monitored.
Runrun.it sits at the top of our Italy ranking for project management software options, followed by Twproject and Akiflow. Runrun.it scores 8.8 on SpotScore and holds a 4.9 rating from 653 verified reviews, and it offers a free trial. Compare them on pricing model, verified ratings and the Italian compliance points covered in this guide before you decide.
While Asana is a popular choice for project management in Italy, alternatives like Trello, Twproject, and monday.com may offer features better suited to specific business needs. Trello is ideal for teams seeking a visual project management approach, while Twproject provides a comprehensive solution with local compliance features. Monday.com is known for its flexibility and customization options, allowing teams to tailor workflows to their specific requirements. When choosing a project management tool, assess your team's unique needs, including compliance with Italian regulations and integration capabilities with existing systems.
Twproject stands out among project management software in Italy due to its focus on local compliance and features tailored to the Italian market. Unlike many international tools, Twproject offers functionalities that align with Italian regulations, such as Fattura Elettronica support and integration with local tax systems. Additionally, Twproject provides robust project tracking, resource management, and reporting capabilities, making it suitable for both small and large teams. When comparing Twproject to other software, consider factors such as ease of use, customer support, and the specific compliance features that your business requires.
When selecting project management software in Italy, key features to consider include GDPR compliance, integration with the Agenzia delle Entrate for tax reporting, support for Fattura Elettronica, and robust audit trail functionalities. Additionally, look for risk assessment tools to comply with workplace safety regulations and customizable reporting capabilities to meet regulatory requirements. Mobile access and collaboration tools are also essential for supporting remote teams. Ensure that the software you choose aligns with your business needs and complies with local regulations to avoid potential penalties.
Project management software offers numerous benefits for Italian SMEs, including improved efficiency, enhanced collaboration, and better compliance with local regulations. By centralizing project information and streamlining workflows, these tools help teams stay organized and focused on critical tasks. Additionally, features like customizable reporting and risk assessment tools support compliance with regulations such as the GDPR and workplace safety laws. Ultimately, adopting project management software can lead to increased productivity, reduced operational risks, and a stronger competitive advantage in the Italian market.
Common pitfalls when choosing project management software in Italy include overlooking compliance requirements, failing to assess integration capabilities, and not considering user adoption. Many businesses underestimate the importance of GDPR compliance and local regulations, which can lead to significant penalties. Additionally, selecting software that does not integrate well with existing systems can hinder productivity. To avoid these pitfalls, conduct thorough research, ask vendors about compliance features, and involve your team in the selection process to ensure user-friendly software that meets your business needs.
Project management software can significantly improve compliance in Italian businesses by providing tools for tracking regulatory requirements, generating necessary reports, and maintaining accurate records. Features like audit trails and risk assessment tools help ensure adherence to laws such as the GDPR and workplace safety regulations. By automating compliance-related tasks, these tools reduce the risk of human error and streamline the reporting process. Ultimately, using project management software enables businesses to maintain compliance more effectively, avoiding potential penalties and legal challenges.
When evaluating project management software vendors in Italy, consider factors such as compliance with local regulations, integration capabilities with existing systems, and the vendor's reputation for customer support. Ensure that the software includes essential features for GDPR compliance, electronic invoicing, and risk management. Additionally, assess the vendor's track record in the Italian market and their ability to provide ongoing updates and support. By thoroughly evaluating these factors, you can select a vendor that meets your business needs and helps ensure compliance with Italian regulations.
To ensure your project management software is compliant with Italian regulations, start by verifying that it includes features for GDPR compliance, such as data encryption and user consent management. Additionally, check for functionalities that support electronic invoicing (Fattura Elettronica) and integration with the Agenzia delle Entrate for tax reporting. Request documentation from vendors that outlines their compliance measures and ask for references from other Italian businesses. Regularly review and update your software to align with changing regulations, ensuring ongoing compliance and reducing the risk of penalties.
Project management software plays a crucial role in digital transformation for Italian businesses by facilitating the adoption of digital tools and processes. These solutions enable teams to collaborate more effectively, streamline workflows, and enhance project visibility. By automating routine tasks and providing real-time data insights, project management software helps businesses become more agile and responsive to market changes. Additionally, compliance features ensure that digital transformation initiatives align with local regulations, supporting businesses in their efforts to innovate while maintaining legal obligations.
The costs associated with project management software in Italy can vary widely based on factors such as the size of your team, the features required, and the vendor selected. Subscription models typically range from €10 to €50 per user per month, while one-time licensing fees may also apply. Additionally, consider potential costs for training, implementation, and ongoing support. It's essential to evaluate the total cost of ownership and ensure that the software you choose provides value in terms of compliance, efficiency, and project management capabilities.
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].