spotsaas-logo
Get Listed

8.8

Spot Score

ProWorkflow - Project Management Software

ProWorkflow

Streamline teamwork, meet deadlines, choose your organization.

Save to Favourites

Add to compare

Starts from $9/User/Month when Billed Yearly

Request a Quote

What is ProWorkflow?

ProWorkflow's project management software streamlines communications and documentation so small and mid-sized companies can coordinate teams, prioritize projects and meet deadlines on time. ProWorkflow puts a social element into project management software that allows your employees to choose the ways their work is organized.

Pricing

  • Starts from $9/User/Month when Billed Yearly

  • Free Trial available

Customer Type

  • Large Enterprises

  • Medium Business

  • Small Business

Platform Type

  • SaaS/Web/Cloud

  • Mobile - Android

  • Mobile - iOS

ProWorkflow software demo

Do you work for ProWorkflow? Take Control of this page. Click here

ProWorkflow was reviewed internally using user feedback, in-house testing, and market research to assess its performance, reliability, and user experience. Learn how we review products and our evaluation process.

ProWorkflow is best suited for

  • employee count

    Employee count: 10 to 250 employees

  • industries

    Industries: Marketing, Advertising, IT Services, Consulting, Creative Agencies

  • Job titles

    Job Titles: Project Managers, Team Leads, Account Managers, Operations Managers, Creative Directors

Benefits of using ProWorkflow

  • Enhanced Team Communication: ProWorkflow integrates social features that enable team members to customize how their tasks and projects are organized, improving collaboration and transparency.

  • Intuitive Project Prioritization: The software allows users to easily prioritize projects and tasks, helping teams stay focused on critical deadlines and deliverables.

  • Streamlined Documentation: ProWorkflow centralizes project documentation, making it easier for teams to manage files, track progress, and maintain accurate records throughout the project lifecycle.

Explanation of ProWorkflow Key Features

  • Alerts

    Alerts in ProWorkflow are intelligent notifications designed to keep users informed of important updates, changes, and deadlines within their projects. Whether it’s a task nearing its due date, a status change, or a comment from a team member, ProWorkflow’s alert system ensures that no critical detail is missed. These real-time notifications promote proactive decision-making, support accountability, and help teams stay aligned and responsive throughout the project lifecycle.

  • Budget Management

    Budget Management in ProWorkflow offers project managers the ability to plan, track, and control project finances with precision. This feature allows users to set budget thresholds, monitor expenditures, and compare actual costs against projections. Integrated reporting tools make it easier to evaluate financial performance, identify overspending risks, and make timely adjustments. With ProWorkflow, organizations can ensure that every project aligns with its financial objectives and constraints.

  • Collaboration Tools

    ProWorkflow’s Collaboration Tools empower teams to communicate effectively, share files, and manage project-related discussions in one centralized workspace. These tools include task comments, messaging, document sharing, and @mentions that help streamline interactions across team members and departments. By improving transparency and reducing communication gaps, ProWorkflow fosters stronger teamwork, quicker decision-making, and more cohesive project execution from planning through to completion.

  • Gantt Charts

    Gantt Charts in ProWorkflow offer a visual timeline that illustrates the structure and flow of tasks within a project, showing dependencies, start and end dates, and progress. The drag-and-drop interface allows for easy rescheduling and real-time adjustments. With this feature, users can detect overlaps, avoid bottlenecks, and manage time more efficiently. ProWorkflow’s Gantt Charts provide a clear roadmap, ensuring all stakeholders stay aligned with project timelines.

  • Issue Management

    Issue Management in ProWorkflow enables users to log, assign, and track problems or challenges that may impact project success. Each issue is documented with details like priority, status, and resolution notes. This structured approach ensures timely resolution and prevents minor issues from escalating. ProWorkflow provides visibility into recurring problem areas, supporting better risk mitigation and enabling teams to learn from past challenges to improve future performance.

  • Kanban Board

    The Kanban Board in ProWorkflow offers a flexible, visual system for organizing tasks and workflows. Tasks are displayed as cards that move across customizable columns such as “To Do,” “In Progress,” and “Done.” This real-time view promotes transparency, simplifies task prioritization, and allows for agile workflow adjustments. ProWorkflow’s Kanban Board is especially useful for teams managing multiple tasks and deadlines, helping them remain adaptive and organized.

  • Milestone Tracking

    Milestone Tracking in ProWorkflow helps teams define and monitor key events or deliverables that mark significant progress in a project. By linking related tasks to milestones, users can track performance against goals and better manage timelines. This feature improves visibility for stakeholders and provides a high-level summary of project achievements, ensuring that teams remain focused on completing critical stages that drive the project forward.

  • Percent-Complete Tracking

    Percent-Complete Tracking in ProWorkflow allows users to represent the current state of tasks and projects in measurable terms. By assigning a percentage to each task based on progress, managers can gain a clear picture of overall project health. This feature enables more accurate forecasting, timely intervention if delays occur, and data-driven reporting. ProWorkflow ensures all team members and stakeholders can see exactly how close they are to completion.

  • Portfolio Management

    Portfolio Management in ProWorkflow provides organizations with tools to oversee and coordinate multiple projects from a centralized platform. Managers can evaluate project performance, balance workloads, and align initiatives with strategic goals. This feature includes dashboards and reporting tools for tracking progress, budgets, and resource utilization across all projects. With ProWorkflow, decision-makers gain a macro-level perspective to prioritize investments and ensure strategic alignment across the entire portfolio.

  • Progress Tracking

    Progress Tracking in ProWorkflow enables real-time monitoring of tasks, activities, and project deliverables. This feature provides visual indicators and updates that help teams understand what has been completed, what is in progress, and what may be falling behind. Managers can use this data to assess team performance, reallocate resources, or shift priorities. ProWorkflow ensures ongoing visibility, which is critical for timely and informed project management.

  • Project Planning

    Project Planning in ProWorkflow encompasses all activities required to define project scope, schedule tasks, allocate resources, and establish timelines. Users can create detailed task structures, link dependencies, and set milestones to build a robust and actionable plan. ProWorkflow provides intuitive planning tools that help users anticipate bottlenecks, estimate workloads, and coordinate team activities, ensuring that each project has a strong foundation before execution begins.

  • Recurring Task Management

    Recurring Task Management in ProWorkflow simplifies the process of scheduling tasks that happen regularly, such as weekly updates, monthly reports, or quarterly reviews. Users can configure repetition intervals and assign responsibilities, ensuring that no recurring item is overlooked. This automation reduces administrative burden and improves consistency, helping teams maintain rhythm in their work and ensuring that key operational tasks are completed on schedule.

  • Reporting (Analytics)

    ProWorkflow’s Reporting and Analytics feature allows users to generate in-depth reports on task progress, time tracking, resource use, and financial performance. These customizable reports and visual dashboards help managers identify trends, spot inefficiencies, and make data-driven decisions. With built-in analytics tools, ProWorkflow transforms project data into actionable insights, supporting strategic planning and offering stakeholders clear visibility into how projects are performing over time.

  • Resource Management

    Resource Management in ProWorkflow provides tools to allocate, monitor, and optimize the use of team members, tools, and other assets across multiple projects. Managers can view individual workloads, availability, and assignment details to avoid overburdening any team member. By balancing resources effectively, ProWorkflow ensures that projects stay on track, deadlines are met, and team productivity is maximized without causing burnout or delays.

  • Status Tracking

    Status Tracking in ProWorkflow allows users to monitor the real-time state of tasks and projects by using predefined or customizable status labels such as “Not Started,” “In Progress,” “Under Review,” and “Completed.” This feature provides clarity on project execution, helps identify bottlenecks, and ensures accountability. With ProWorkflow, both managers and team members can easily interpret current task statuses and act quickly to address any delays or changes.

ProWorkflow Pricing

Claim a Free Trial

Free Trial

  • Yes, It's available

ProWorkflow Pricing

  • Starts from $9/User/Month when Billed Yearly

Pricing Model

  • Free trial

  • Paid Plans (Subscription /Quotation Based )

Claim a Free Trial

Screenshots of the ProWorkflow Pricing Page

Disclaimer: Pricing information for ProWorkflow is provided by the software vendor or sourced from publicly accessible materials. Final cost negotiations and purchasing must be handled directly with the seller. For the latest information on pricing, visit website. Pricing information was last updated on .

Free ProWorkflow Alternatives

Recommended

Streamline Projects, Boost Productivity

9.8

Very Good

Visit websiteCompare ProWorkflow vs Quickbase

Recommended

Streamline your projects with ...

9.8

Very Good

Visit websiteCompare ProWorkflow vs Smartsheet

Recommended

Effortlessly streamline your ...

9.8

Very Good

Visit websiteCompare ProWorkflow vs ClickUp

Effortlessly manage projects and ...

9.2

Very Good

Compare ProWorkflow vs Wrike

Efficiently manage projects and ...

9.2

Very Good

Compare ProWorkflow vs TeamGantt

Organize. Collaborate. Accomplish.

9.7

Very Good

Compare ProWorkflow vs Asana

Efficiently manage projects and ...

8.2

Very Good

Compare ProWorkflow vs Teamwork

Elevate your projects with ease.

9.2

Very Good

Compare ProWorkflow vs ProjectManager.com

Streamline your projects with ease.

8.5

Very Good

Compare ProWorkflow vs WorkflowMax

Efficient project management made easy.

8.2

Very Good

Compare ProWorkflow vs ProProfs Project

Efficient project management for ...

8.2

Good

Compare ProWorkflow vs Projectworks

Streamline your projects with ease ...

8.7

Very Good

Compare ProWorkflow vs Taskworld

Effortlessly manage tasks and team ...

7.7

Compare ProWorkflow vs WirTask

Empowering businesses with fast and ...

9.7

Very Good

Compare ProWorkflow vs Quick Base

Achieve ultimate productivity with ...

8.8

Very Good

Compare ProWorkflow vs Flow

Why users might consider alternative to ProWorkflow?

  • Organizations in sectors such as construction or healthcare might seek project management tools tailored to their industry-specific workflows, regulations, and reporting requirements.

  • Teams looking to automate complex workflows and repetitive tasks may prefer software with more extensive automation capabilities and AI-driven process optimizations.

  • Companies managing multiple projects and diverse teams might opt for solutions offering deeper resource allocation, utilization tracking, and forecasting features.

  • Businesses relying heavily on specific third-party tools (e.g., CRM, ERP) may favor project management platforms that offer seamless and extensive integration options within their existing software ecosystem.

  • Teams practicing Agile or hybrid methodologies may choose tools optimized for sprint planning, backlog management, and iterative workflows.

  • As organizations grow, some may look for software designed to support large, complex team structures with multi-departmental collaboration and enterprise governance.

ProWorkflow Reviews & Ratings

4.3

Very Good

Based on 382 ratings & 137 reviews

Rating Distribution

Excellent

(91)

Very Good

(31)

Good

(12)

Poor

(2)

Terible

(1)

Expert's Review

ProWorkflow is a standout solution for project management, offering an impressive blend of features that cater to businesses of varying sizes and industries. One of its most noteworthy strengths is its user-friendly design and robust functionality, allowing teams to efficiently plan, allocate, and monitor tasks with ease. Features like time tracking, task ...Read more

ProWorkflow pros and cons

  • Highly effective for project management, offering features like time tracking, invoicing, and task scheduling, which improve productivity and organization.

  • Intuitive interface that is easy to use and implement, even for new users or non-technical teams, with great training and onboarding experience.

  • Comprehensive time tracking and reporting tools that enhance billing accuracy and project budget management.

  • Robust customer support team that's quick, personable, and goes above and beyond to provide helpful solutions.

  • The search functionality in the interface is limited, requiring exact terms to find projects or files, making navigation cumbersome for some users.

  • A steep learning curve for new users who lack technical experience, compounded by insufficient tutorials and resources.

User Review

G

Georgia

08/13/23

5 out of 5

I have used pro work flow before at a…

I have used pro work flow before at a previous company and have used monday.com, asana, trello etc and pwf has by far been the best system to use for ...

Read more

G

Georgia

08/13/23

5 out of 5

I have used pro work flow before at a…

I have used pro work flow before at a previous company and have used monday.com, asana, trello etc and pwf has by far been the best system to use for ...

Read more

N

Natasha

01/23/23

5 out of 5

If it isn't ProWorkflow, I don't want it!

I implemented ProWorkflow over 5 years ago and I would never go back. I couldn't be happier with not just the system but how responsive and helpful ...

Read more

N

Natasha

01/23/23

5 out of 5

If it isn't ProWorkflow, I don't want it!

I implemented ProWorkflow over 5 years ago and I would never go back. I couldn't be happier with not just the system but how responsive and helpful ...

Read more

ProWorkflow Support

Contact

+64 9-273 3589

Customer Service

24/7 (Live rep)

Business Hours

Online

Location

Auckland, New Zealand

Frequently Asked Questions (FAQs)

Stuck on something? We're here to help with all the questions and answers in one place.

ProWorkflow is a Project Management Software. ProWorkflow offers Timeline View, Project Templates, Idea Management, Kanban Board, Recurring Task Management and many more functionalities.

Some top alternatives to ProWorkflow includes Quickbase , Smartsheet, ClickUp, Wrike and Flow.

Yes, ProWorkflow provides API.

Yes, ProWorkflow provides a mobile app.

ProWorkflow is located in Auckland, New Zealand

ProWorkflow offers Free Trial, Subscription, Quotation Based pricing models

We don't have information regarding integrations of the ProWorkflow as of now.

The starting price of ProWorkflow is $9/User/Month when Billed Yearly

This software is researched and edited by

Rajat Gupta is the founder of Spotsaas, where he reviews and compares software tools that help businesses work smarter. Over the past two years, he has analyzed thousands of products across CRM, HR, AI, and finance — combining real-world research with a strong foundation in commerce and the CFA program. He's especially curious about AI, automation, and the future of work tech. Outside of SpotSaaS, you'll find him on a badminton court or tracking the stock market.

Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].