Everlance

Bank Feed Sync

Everlance’s Bank Feed Sync seamlessly integrates with major financial institutions, automatically syncing banking transactions directly into the platform. Users no longer need to manually import or enter transactions, significantly reducing administrative effort and potential errors. This feature provides real-time visibility into cash flow, simplifies transaction reconciliation, and enhances overall financial accuracy.

Card Spending Tracker

The Card Spending Tracker feature allows users to effortlessly monitor and categorize expenses incurred through company or personal cards directly within Everlance. It automatically captures transactions as they occur, providing real-time visibility into card spending. This helps managers and finance teams quickly identify unauthorized or unnecessary expenses, control budgets more effectively, and streamline the reconciliation process.

Expense Approval

The Expense Approval functionality enables managers or authorized approvers to conveniently review submitted employee expenses within Everlance's intuitive interface. Approvers can quickly verify details such as receipts, amounts spent, categories assigned, and adherence to company policies before approving or rejecting claims with clear feedback provided directly in the system. This reduces delays in approvals, ensures policy compliance, and enhances transparency across expense management procedures.

Mileage Tracking

Mileage Tracking provides accurate recording of business-related driving distances through GPS-enabled tracking directly from a user's smartphone device. Users simply start and stop trips within Everlance; mileage is automatically calculated along with corresponding deductions based on current IRS standards or custom mileage rates set by the organization. This eliminates manual mileage logs, improves accuracy for reimbursement claims or tax deductions, and saves valuable administrative time.

Multi-level Approval

Everlance’s Multi-level Approval feature provides an organized and flexible expense approval workflow by enabling businesses to define multiple approval tiers. Expenses can be routed automatically to the appropriate approvers based on criteria such as expense amount or department. This ensures increased accountability, reduces potential fraud or overspending, and streamlines the approval process by clearly defining roles and responsibilities within the organization.

Multiple Reporting Currency

The Multiple Reporting Currency feature enables organizations operating internationally or across multiple regions to report expenses in different currencies seamlessly within Everlance. Users can view reports in their preferred currency without manual conversions or calculations. This feature streamlines international expense management processes, reduces potential calculation errors, and provides clear visibility into global spending trends.

Receipt Management

Everlance’s Receipt Management provides a centralized digital storage solution for receipts related to business expenditures. Users can easily attach receipts directly to corresponding expenses within the system for organized documentation and quick retrieval when needed. This feature simplifies audits, supports compliance requirements, and saves considerable time previously spent managing paper documentation.

Receipt Scanner

The Receipt Scanner allows users to instantly capture expense receipts using their smartphone camera. The scanner automatically extracts critical information such as date, vendor, amount, and expense category using OCR (optical character recognition) technology. This eliminates manual data entry errors, reduces paperwork clutter, and ensures accurate record-keeping for audit compliance.

Reimbursement Management

Everlance’s Reimbursement Management simplifies employee expense reimbursements by automating submission processes and clearly tracking reimbursement status from submission through payment completion. Employees can easily submit reimbursement requests online along with supporting documentation; managers can quickly review, approve, or reject requests from a centralized dashboard. This eliminates confusion around reimbursements, speeds up payout processes, and enhances employee satisfaction.

Tax Claim

The Tax Claim feature simplifies the preparation of business tax deductions by clearly tracking eligible expenses throughout the fiscal year. It accurately categorizes expenses, generates comprehensive tax-ready reports, and helps users maximize deductible expenses. By reducing manual effort and eliminating guesswork, this feature ensures compliance and optimizes tax savings for both individuals and businesses.

Third-party Integration

Third-party Integration allows Everlance to seamlessly connect with other commonly used business tools such as accounting software (e.g., QuickBooks), payroll systems or HR management platforms. Expenses captured within Everlance automatically sync with these connected applications—reducing manual data transfers between systems—and ensuring consistency across financial records while saving significant administrative time.

Time & Expense Tracking

The Time & Expense Tracking feature allows employees to efficiently log both billable hours worked and related expenses within a single integrated platform—Everlance. Managers gain clear visibility