Shoeboxed

Card Spending Tracker

Shoeboxed’s Card Spending Tracker enables users to monitor and categorize expenses made through linked business or personal cards. It provides real-time visibility into transactions, ensuring that every expense is accurately recorded. This feature supports budgeting, enhances financial accountability, and simplifies expense reconciliation across teams or individual users.

Mileage Tracking

Shoeboxed’s Mileage Tracking feature allows users to log business travel distances using GPS data or manual input. It calculates reimbursement values based on standard mileage rates. This feature ensures accurate travel expense reporting, supports compliance with tax regulations, and simplifies claims for professionals frequently on the move for work.

Multi-level Approval

Shoeboxed’s Multi-level Approval feature allows organizations to implement tiered review processes for submitted expenses. Expenses can be routed through multiple approvers based on amount or department. This feature strengthens internal controls, reduces financial risk, and ensures that only compliant and authorized expenses are reimbursed or reported.

Multiple Reporting Currency

Shoeboxed supports Multiple Reporting Currency to accommodate international users and global businesses. It enables expenses to be tracked, converted, and reported in various currencies using up-to-date exchange rates. This feature ensures accurate financial reporting, simplifies global reimbursements, and supports multinational compliance with currency-specific accounting standards.

Receipt Management

Receipt Management in Shoeboxed enables users to store, organize, and retrieve digital copies of paper and email receipts. Receipts are securely archived and searchable, linked to specific expenses. This feature reduces paper clutter, streamlines audits, and supports accurate recordkeeping for individuals, small businesses, and accounting professionals alike.

Receipt Scanner

Shoeboxed’s Receipt Scanner uses Optical Character Recognition (OCR) to extract key data from uploaded or photographed receipts, including merchant name, amount, and date. It eliminates manual entry, improves data accuracy, and speeds up expense submission. This feature is essential for users aiming to digitize and automate receipt processing.

Reimbursement Management

Shoeboxed’s Reimbursement Management feature tracks expenses that employees pay out-of-pocket and streamlines the process of getting them reimbursed. It manages submissions, approvals, and payment tracking. This feature ensures timely and accurate reimbursements, increases employee satisfaction, and simplifies the workload for finance teams handling routine expense claims.

Spend Control

Spend Control in Shoeboxed allows administrators to set spending rules, limits, and categories to ensure expenses align with company policies. It helps prevent unauthorized purchases, enforces compliance, and provides visibility into spending patterns. This feature supports financial discipline and assists businesses in managing operational costs effectively.

Third-party Integration

Shoeboxed offers Third-party Integration with major accounting software and cloud platforms such as QuickBooks, Xero, and Evernote. These integrations automate data transfer, reduce duplication, and ensure seamless synchronization. This feature streamlines workflows, boosts productivity, and helps maintain consistency between expense tracking and accounting systems.

Time & Expense Tracking

Shoeboxed’s Time & Expense Tracking feature allows professionals to monitor hours worked alongside corresponding business costs. Time entries and expenses can be linked to specific projects or clients. This feature is ideal for freelancers and service businesses, providing visibility into profitability and supporting transparent billing and reporting.