Todoist vs Microsoft To Do Comparison
Todoist
Starting at $4 /Month
- Free Trial
- Large Enterprises
- Medium Business
Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for yourself, collaborate in shared…
Microsoft To Do
Starting at Contact for pricing
- Freelancers / Consultants
- Large Enterprises
Microsoft To-Do helps you easily organize your tasks and plans in one place. It makes it easy to keep track of your projects and organize your tasks with reminders, follow-ups, notes and comments. It is a simple and in…
Todoist leads on user satisfaction with a 4.4-star rating across 3,096 reviews.
SpotSaaS Analysis
TodoistMicrosoft To Do
The core difference between Todoist and Microsoft To Do lies in their integration capabilities, with Todoist offering flexibility and natural language input for diverse teams, while Microsoft To Do excels in seamless integration within the Microsoft 365 ecosystem. Todoist is ideal for medium-sized businesses seeking a user-friendly task management solution, whereas Microsoft To Do caters to a broader range of company sizes, particularly those already using Microsoft products.
- Flexible task management with natural language input - Ideal for medium-sized businesses (50-500 employees) - User-friendly interface across devices - Suitable for project managers and marketing coordinators - Quick task entry and organization - Great for diverse industries like consulting and technology
- Simple task management within Microsoft 365 - Suitable for small to medium-sized businesses (1-500 employees) - Seamless integration with Outlook and Teams - User-friendly interface for daily task prioritization - Ideal for project managers and administrative assistants - Great for teams in tech, education, and healthcare
Todoist vs Microsoft To Do — at a glance
| Feature | Todoist | Microsoft To Do |
|---|---|---|
| Rating | 4.4 / 5 | 4.2 / 5 |
| Reviews | 3,096 | 84 |
| Starting price | $4 /Month | Contact for pricing |
| Free trial | Yes | No |
| Free version | No | No |
| Best for | Large Enterprises, Medium Business, Small Business | Freelancers / Consultants, Large Enterprises, Medium Business |
| Category | Task Management Software | Task Management Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows |
| API | Available | — |
| Support modes | Online | Online |
| Certifications | SOC 2, GDPR | SOC 2, HIPAA, GDPR, ISO 27001 |
| Data residency | Global | Global |
Key differences between Todoist and Microsoft To Do
- Pricing: Todoist starts at $4 /Month. Microsoft To Do pricing is not publicly listed.
- Free trial: Todoist offers a free trial; Microsoft To Do does not.
- Target audience: Todoist is built for Large Enterprises and Medium Business, while Microsoft To Do targets Freelancers / Consultants and Large Enterprises.
- User satisfaction: Todoist scores higher with a 4.4-star average.
- Deployment: Todoist supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac; Microsoft To Do supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows.
Todoist vs Microsoft To Do — find the better fit before you commit.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Task Management Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
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Biggest differences
Start here before you go deeper into features.
Best for flexible, user-friendly task management with natural language input.
- You need a simple, intuitive interface for managing tasks across devices.
- You want quick task entry using smart natural language processing.
- Your team size is medium (50-500 employees) and requires basic project management.
- You require advanced project management features like Kanban boards.
- You need highly customizable workflows beyond Todoist’s simpler interface.
Best for simple task management within the Microsoft 365 ecosystem.
- You need seamless integration with Microsoft 365 apps like Outlook and Teams.
- Your team prefers a straightforward, user-friendly interface for daily task prioritization.
- You want a free, cross-platform task manager with easy setup and synchronization.
- Your team requires advanced project management features beyond basic task tracking.
- You or your team members do not have or want to use Microsoft accounts.
Todoist: Best for flexible, user-friendly task management with natural language input. Microsoft To Do: Best for simple task management within the Microsoft 365 ecosystem.
Description | Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for ... Read More about Todoist | Microsoft To-Do helps you easily organize your tasks and plans in one place. It makes it easy to keep track of your projects and organize your tasks with reminders, follow-ups, notes and ... Read More about Microsoft To Do |
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Entry Level Pricing |
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Free Trial Availability |
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Spotsaas ScoreWhat's this? ↗ | 9.8/10 | 9.0/10 |
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | 50-500 employeesMedium Business | 1-50 employees51-500 employees |
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Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Streamlined Task Management: With Todoist, teams can effortlessly organize tasks and projects in one centralized platform, allowing managers to easily assign responsibilities and track progress in real-time.
- Customizable Workflows: Whether you prefer a simple to-do list or a complex project management board, Todoist’s flexible interface adapts to your needs, empowering administrators to create workflows that enhance productivity.
- Cross-Platform Accessibility: We know how important it is to stay connected. Todoist syncs seamlessly across devices, ensuring that team members can access their tasks anytime, anywhere—whether they're in the office or on the go.
- Streamlined Task Management: Microsoft To Do allows you to easily create, organize, and prioritize tasks, helping your team stay focused and efficient. By using intuitive lists and deadlines, you can ensure that everyone's objectives are clear and manageable.
- Seamless Integration: With its integration into the Microsoft 365 ecosystem, I find that To Do works effortlessly with Outlook, Teams, and OneNote. This interconnectedness enhances collaboration among team members, making it simpler to share tasks and updates.
- Cross-Device Accessibility: Whether on a desktop, tablet, or smartphone, Microsoft To Do ensures that your tasks are always at your fingertips. This flexibility means that your team can remain productive while on the go or working remotely.
Best fit
- 50 to 500 employees.
- Project Management, Marketing, Consulting, SaaS, Technology.
- Project Managers, Marketing Coordinators, Product Owners, Team Leaders, Consultants.
- 1-500 employees
- Tech, Marketing, Consulting, Education, Healthcare
- Project Managers, Team Leaders, Administrative Assistants, Freelancers, Students
Reasons buyers look elsewhere
- Users may seek alternatives to Todoist for enhanced collaboration features, as some projects require more robust team management tools that allow real-time updates and shared task assignments among multiple users.
- Individuals looking for a more visually-oriented task management system might explore alternatives that offer Kanban boards or calendar views, which can provide a clearer overview of tasks and deadlines.
- Users who prioritize integration with other apps may consider alternatives that seamlessly connect with their existing software ecosystem, allowing for more efficient workflows without the need for manual updates across platforms.
- Users may seek alternatives for enhanced collaboration features, especially when working in teams that require real-time updates and shared task management beyond what Microsoft To Do offers.
- Some users might prefer more robust integration options with other productivity tools, as Microsoft To Do's compatibility can be limited compared to other task management solutions.
- Individuals looking for advanced customization options or unique organizational methods may find Microsoft To Do lacking, prompting them to explore alternatives that offer greater flexibility.
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How do Todoist and Microsoft To Do Compare on Features?
Total Features | 11 Features | 9 Features |
|---|---|---|
Unique Features | No unique features | No unique features |
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Compare Todoist and Microsoft To Do on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Pricing Page |  | Pricing information not available |
Other Details
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Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | ✓ Yes |
|---|---|---|
HIPAA | ✗ No | ✓ Yes |
GDPR | ✓ Yes | ✓ Yes |
ISO 27001 | ✗ No | ✓ Yes |
Single Sign-On (SSO) | ✓ Yes | ✓ Yes |
Multi-Factor Auth (MFA) | ✓ Yes | ✓ Yes |
Data Encryption | ✓ Yes | ✓ Yes |
Audit Logs | ✗ No | ✓ Yes |
Data Residency | 🌐 Global | 🌐 Global |
Todoist User Reviews & Rating Comparison
User Ratings | ||
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Rating Distribution | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Overall positive sentiment highlights Todoist’s ease of use, flexibility, and reliable cross-platform syncing, with minor concerns about feature limitations and learning curve. What buyers like
Common complaints
| Buyer sentiment Users generally appreciate Microsoft To Do for its ease of use and integration but note limitations in offline use and advanced features. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product |
List of Customers
Customers |  Adobe  Amazon  | No Customers information available. |
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Media and Screenshots
Screenshots |  9 Screenshots | No screenshots available. |
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Videos |  5 Videos |  4 Videos |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Todoist or Microsoft To Do?
- Todoist edges out the other on user ratings (4.4 vs 4.2). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Todoist and Microsoft To Do offer a free trial?
- Todoist offers a free trial. Microsoft To Do does not.
- What is the starting price of Todoist vs Microsoft To Do?
- Todoist starts at $4 /Month. Microsoft To Do starts at Contact for pricing.
- What are the top alternatives to Todoist?
- Top alternatives to Todoist include Trello, Wrike, Smartsheet, Teamwork, nTask.
- What are the top alternatives to Microsoft To Do?
- Top alternatives to Microsoft To Do include Todoist, Trello, Wrike, Smartsheet, nTask.