Pipedrive vs Scan123 Comparison
Pipedrive
Starting at $14 /user/month
- Free Trial
- Large Enterprises
- Medium Business
Pipedrive is a user-friendly customer relationship management (CRM) software designed to help sales teams streamline their pipelines, manage leads efficiently, and close deals faster. Ideal for small to mid-sized busines…
Scan123
Starting at Contact for pricing
- Free Trial
- Medium Business
- Small Business
Scan123 is a secure document management platform designed to help businesses digitize, store, and access their files with ease. Built for industries like automotive dealerships, trucking companies, and home care provider…
Pipedrive leads on user satisfaction with a 4.7-star rating across 3,106 reviews.
Pipedrive vs Scan123 — at a glance
| Feature | Pipedrive | Scan123 |
|---|---|---|
| Rating | 4.7 / 5 | 4.6 / 5 |
| Reviews | 3,106 | 28 |
| Starting price | $14 /user/month | Contact for pricing |
| Free trial | Yes | Yes |
| Free version | No | No |
| Best for | Large Enterprises, Medium Business, Small Business | Medium Business, Small Business |
| Category | CRM Software | Cloud Content Collaboration Software |
| Integrations | 10+ apps | — |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS | SaaS/Web/Cloud, Mobile - Android, Installed - Windows |
| API | Available | — |
| Support modes | Business Hours, Online | Online |
| Certifications | SOC 2, GDPR | — |
| Data residency | US | US |
Key differences between Pipedrive and Scan123
- Pricing: Pipedrive starts at $14 /user/month. Scan123 pricing is not publicly listed.
- Target audience: Pipedrive is built for Large Enterprises and Medium Business, while Scan123 targets Medium Business and Small Business.
- User satisfaction: Pipedrive scores higher with a 4.7-star average.
- Deployment: Pipedrive supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS; Scan123 supports SaaS/Web/Cloud, Mobile - Android, Installed - Windows.
Pipedrive vs Scan123 — find the better fit before you commit.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most CRM Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
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Biggest differences
Start here before you go deeper into features.
Best CRM for small to mid-sized sales teams needing streamlined pipeline management.
- You are a small or medium business seeking an intuitive, easy-to-learn CRM.
- Your sales team needs AI-powered prompts and automated follow-ups to boost productivity.
- You want cost-effective CRM with strong reporting and real-time sales analytics.
- Your enterprise requires highly complex CRM customizations and deep third-party integrations.
- You need extensive relationship linking beyond standard sales contacts.
Medium Business, Small Business
Pipedrive typically suits Large Enterprises and Medium Business. Scan123 tends to fit Medium Business and Small Business better. The right choice depends on your team size, workflow, and whether a free trial matters.
Description | Pipedrive is a user-friendly customer relationship management (CRM) software designed to help sales teams streamline their pipelines, manage leads efficiently, and close deals faster. Ideal ... Read More about Pipedrive | Scan123 is a secure document management platform designed to help businesses digitize, store, and access their files with ease. Built for industries like automotive dealerships, trucking ... Read More about Scan123 |
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Entry Level Pricing |
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Free Trial Availability | ||
SpotScoreWhat's this? ↗ | 9.6/10 | Not Available |
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | 1-50 employees51-200 employees | 10–200 Employees |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Simplified Sales Processes: Pipedrive helps teams like yours visualize and manage the entire sales pipeline easily, letting you focus on closing deals instead of getting lost in administrative tasks.
- Intuitive User Interface: Users appreciate Pipedrive's clean and user-friendly design. Your team can start using it immediately without extensive training, saving time and resources.
- Reporting and Analytics: Pipedrive's reporting tools give you real-time insights into your sales performance. This lets executives make data-driven decisions that improve overall business strategy.
- Fast, Paperless Transformation: Scan123 allows users to convert physical paperwork into searchable, digital records, helping companies transition away from paper-based systems quickly and efficiently.
- Remote Access and Secure Sharing: Its cloud-based architecture lets remote work by allowing access to documents from any device while maintaining strict permission-based sharing.
- Ease of Use with Minimal IT Dependence: Designed for businesses without dedicated IT teams, Scan123 offers easy onboarding, intuitive interfaces, and responsive support to help users get started with minimal technical overhead.
Best fit
- 1-200 employees
- Martech, Revtech, Fintech, Sales Automation, SaaS, Consulting
- Sales Managers, Account Executives, Business Development Representatives, CRM Administrators
- 10–200 Employees
- Automotive dealerships, home care, trucking and logistics, legal, healthcare services, equipment rental, real estate, insurance
- Office Managers, Service Directors, Operations Managers, Compliance Officers, IT Support Staff, Administrative Assistants, Records Managers, HR Coordinators
Reasons buyers look elsewhere
- Users may seek alternatives to Pipedrive if they require more advanced customization options to tailor their CRM experience to specific business processes or unique sales workflows that Pipedrive doesn’t fully support.
- Businesses with larger teams might look for alternatives that offer better scalability and user management features, ensuring that collaboration remains efficient as their workforce grows beyond Pipedrive’s capabilities.
- Organizations needing comprehensive reporting and analytics tools may find Pipedrive lacking in depth, prompting them to explore alternatives that provide more robust insights into sales performance and customer behavior.
- Lacks built-in payroll and HR features — teams over 50 employees typically add Gusto or ADP
- Missing native integrations with Microsoft 365 and Google Workspace — requires manual setup or third-party connectors
- No AI-powered document tagging or auto-categorization — competitors like Adobe and Kofax offer machine learning-based extraction
Software Demo
Demo |
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How do Pipedrive and Scan123 Compare on Features?
Total Features | 10 Features | 5 Features |
|---|---|---|
Unique Features | No unique features | No unique features |
Get Quote | Get Quote |
Compare Pipedrive and Scan123 on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Other Details
Organization Types supported |
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Platforms Supported |
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API Support |
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Get help choosing | Get help choosing |
Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | — |
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HIPAA | ✗ No | — |
GDPR | ✓ Yes | — |
ISO 27001 | ✗ No | — |
Single Sign-On (SSO) | ✓ Yes | — |
Multi-Factor Auth (MFA) | ✓ Yes | — |
Data Encryption | ✓ Yes | — |
Audit Logs | ✓ Yes | — |
Data Residency | 🇺🇸 US | 🇺🇸 US |
Pipedrive User Reviews & Rating Comparison
User Ratings | ||
|---|---|---|
Rating Distribution | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Overall, users praise Pipedrive for its ease of use, visual sales pipeline management, and strong customer support, though some note limitations in advanced features and integrations. What buyers like
Common complaints
| Buyer sentiment Buyer sentiment is very strong across 28 reviews, with consistently positive feedback. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product |
Integrations
Integration with other apps | No Integration information available. |
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List of Customers
Customers |  Festo  Remax  Vimeo | No Customers information available. |
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Media and Screenshots
Screenshots |  5 Screenshots |  4 Screenshots |
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Videos |  3 Videos |  1 Videos |
Top Alternatives to Pipedrive and Scan123 in 2026
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Pipedrive or Scan123?
- Pipedrive edges out the other on user ratings (4.7 vs 4.6). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Pipedrive and Scan123 offer a free trial?
- Yes, both Pipedrive and Scan123 offer a free trial.
- What is the starting price of Pipedrive vs Scan123?
- Pipedrive starts at $14 /user/month. Scan123 starts at Contact for pricing.
- What are the top alternatives to Pipedrive?
- Top alternatives to Pipedrive include Bigin by Zoho CRM, Freshsales, Agentforce Sales (formerly Salesforce Sales Cloud), HubSpot CRM, Onpipeline.
- What are the top alternatives to Scan123?
- Top alternatives to Scan123 include CollaborateCloud, Content Central, CDOC, DocUp, Cabinet EDMS.