Microsoft OneNote vs Notability Comparison
Microsoft OneNote
Starting at Contact for pricing
- Free Trial
- Large Enterprises
- Medium Business
Microsoft One note - The Microsoft onenote is a powerful notetaking software for online collaboration. Users can always capture inspiration and organize thoughts with onenote, supported by a large selection of apps for m…
Notability
Starting at Contact for pricing
- Freelancers / Consultants
- Medium Business
Experience a new level of convenience and efficiency with Notability. Our all-in-one note-taking app allows you to seamlessly combine handwriting, photos, and typing in one place, bringing your projects to life. With a w…
Notability leads on user satisfaction with a 4.6-star rating across 31 reviews.
Microsoft OneNote vs Notability — at a glance
| Feature | Microsoft OneNote | Notability |
|---|---|---|
| Rating | 4.2 / 5 | 4.6 / 5 |
| Reviews | 2,454 | 31 |
| Starting price | Contact for pricing | Contact for pricing |
| Free trial | Yes | No |
| Free version | No | No |
| Best for | Large Enterprises, Medium Business, Small Business | Freelancers / Consultants, Medium Business, Small Business |
| Category | Note Taking Software | Note Taking Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac | SaaS/Web/Cloud, Mobile - iOS, Installed - Mac |
| API | — | — |
| Support modes | Online | Online |
| Certifications | SOC 2, HIPAA, GDPR, ISO 27001 | — |
| Data residency | Global | US |
Key differences between Microsoft OneNote and Notability
- Free trial: Microsoft OneNote offers a free trial; Notability does not.
- Target audience: Microsoft OneNote is built for Large Enterprises and Medium Business, while Notability targets Freelancers / Consultants and Medium Business.
- User satisfaction: Notability scores higher with a 4.6-star average.
- Deployment: Microsoft OneNote supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac; Notability supports SaaS/Web/Cloud, Mobile - iOS, Installed - Mac.
Microsoft OneNote vs Notability — find the better fit before you commit.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Note Taking Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
Talk to an expert Talk to an expert | Talk to an expert Talk to an expert |
Biggest differences
Start here before you go deeper into features.
Best for collaborative teams needing seamless Microsoft Office integration.
- You require real-time collaboration with shared notebooks across devices.
- Your team uses Microsoft Outlook and Office 365 tools extensively.
- You need flexible organization of diverse data types and media.
- You need advanced note-taking features and extensive customization options.
- Your team depends on robust third-party integrations outside the Microsoft ecosystem.
Freelancers / Consultants, Medium Business, Small Business
Microsoft OneNote typically suits Large Enterprises and Medium Business. Notability tends to fit Freelancers / Consultants and Medium Business better. The right choice depends on your team size, workflow, and whether a free trial matters.
Description | Microsoft One note - The Microsoft onenote is a powerful notetaking software for online collaboration. Users can always capture inspiration and organize thoughts with onenote, supported by ... Read More about Microsoft OneNote | Experience a new level of convenience and efficiency with Notability. Our all-in-one note-taking app allows you to seamlessly combine handwriting, photos, and typing in one place, bringing ... Read More about Notability |
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Free Trial Availability |
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Spotsaas ScoreWhat's this? ↗ | 8.6/10 | 8.2/10 |
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | Small BusinessLarge Enterprises | — |
Get pricing help | Get pricing help |
Software Demo
Demo |
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How do Microsoft OneNote and Notability Compare on Features?
Total Features | 5 Features | 3 Features |
|---|---|---|
Unique Features | No unique features | No unique features |
Get Quote | Get Quote |
Compare Microsoft OneNote and Notability on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
Pricing Option | ||
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Pricing Plans |
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Pricing Page |  | Pricing information not available |
Other Details
Organization Types supported |
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Platforms Supported |
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Modes of support |
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API Support |
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Get help choosing | Get help choosing |
Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | — |
|---|---|---|
HIPAA | ✓ Yes | — |
GDPR | ✓ Yes | — |
ISO 27001 | ✓ Yes | — |
Single Sign-On (SSO) | ✓ Yes | — |
Multi-Factor Auth (MFA) | ✓ Yes | — |
Data Encryption | ✓ Yes | — |
Audit Logs | ✓ Yes | — |
Data Residency | 🌐 Global | 🇺🇸 US |
Microsoft OneNote User Reviews & Rating Comparison
User Ratings | ||
|---|---|---|
Rating Distribution | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Users generally appreciate OneNote’s integration and collaboration features but note limitations in advanced functionality and customization. What buyers like
Common complaints
| Buyer sentiment Buyer sentiment is very strong across 40 reviews, with consistently positive feedback. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product |
Media and Screenshots
Videos |  1 Videos |  2 Videos |
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Top Alternatives to Microsoft OneNote and Notability in 2026
Alternatives |
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Add another option to compare side by side
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Microsoft OneNote or Notability?
- Notability edges out the other on user ratings (4.6 vs 4.2). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Microsoft OneNote and Notability offer a free trial?
- Microsoft OneNote offers a free trial. Notability does not.
- What is the starting price of Microsoft OneNote vs Notability?
- Microsoft OneNote starts at Contact for pricing. Notability starts at Contact for pricing.
- What are the top alternatives to Microsoft OneNote?
- Top alternatives to Microsoft OneNote include Evernote, Zoho Notebook, Amanote, Notes.io, Google Keep.
- What are the top alternatives to Notability?
- Top alternatives to Notability include Evernote, Notes.io, Microsoft OneNote, UpNote, Easynote.