Kofax PaperPort vs OnBase Comparison
Kofax PaperPort
Starting at $99.00
- Free Trial
- Large Enterprises
- Small Business
Experience the ultimate in document management with Kofax PaperPort, the leading solution for Windows users seeking powerful and efficient tools to streamline their workflows. Say goodbye to the clutter of paper document…
OnBase
Starting at Contact for pricing
- Large Enterprises
- Medium Business
OnBase provides enterprise information management capabilities that can help businesses optimise operations. It enables centralised secure storage of important content, allowing relevant data to be effortlessly delivered…
OnBase leads on user satisfaction with a 4.2-star rating across 330 reviews.
Kofax PaperPort vs OnBase — at a glance
| Feature | Kofax PaperPort | OnBase |
|---|---|---|
| Rating | 3.8 / 5 | 4.2 / 5 |
| Reviews | 24 | 330 |
| Starting price | $99.00 | Contact for pricing |
| Free trial | Yes | No |
| Free version | No | No |
| Best for | Large Enterprises, Small Business, Medium Business | Large Enterprises, Medium Business |
| Category | Enterprise Content Management (ECM) Software | Enterprise Content Management (ECM) Software |
| Platforms | Browser Based (Cloud), Installed - Windows | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows |
| API | — | Available |
| Support modes | Online | 24/7 (Live rep) |
| Certifications | — | HIPAA, GDPR |
| Data residency | US | Global |
Key differences between Kofax PaperPort and OnBase
- Pricing: Kofax PaperPort starts at $99.00. OnBase pricing is not publicly listed.
- Free trial: Kofax PaperPort offers a free trial; OnBase does not.
- User satisfaction: OnBase scores higher with a 4.2-star average.
- Deployment: Kofax PaperPort supports Browser Based (Cloud), Installed - Windows; OnBase supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows.
Kofax PaperPort vs OnBase — find the better fit before you commit.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Enterprise Content Management (ECM) Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
Talk to an expert Talk to an expert |
Biggest differences
Start here before you go deeper into features.
Best for Windows-based document scanning and simple office document management.
- You need powerful scanning and PDF conversion on Windows desktops.
- Your team requires straightforward digital document organization without complex workflows.
- You prefer a one-time license over subscription-based ECM solutions.
- Your organization demands cloud-native or mobile-first content management.
- You require advanced ECM features like extensive collaboration and workflow automation.
Best for large enterprises needing customizable, secure content management solutions.
- You require centralized, secure storage for sensitive enterprise content.
- Your organization needs a low-code platform to build tailored business process automations.
- You want to improve productivity and reduce operational risks through flexible workflows.
- You are a small business with limited IT resources and need simple, out-of-the-box solutions.
- You cannot accommodate complex, resource-intensive implementation and prefer transparent pricing.
Kofax PaperPort: Best for Windows-based document scanning and simple office document management. OnBase: Best for large enterprises needing customizable, secure content management solutions.
Description | Experience the ultimate in document management with Kofax PaperPort, the leading solution for Windows users seeking powerful and efficient tools to streamline their workflows. Say goodbye ... Read More about Kofax PaperPort | OnBase provides enterprise information management capabilities that can help businesses optimise operations. It enables centralised secure storage of important content, allowing relevant ... Read More about OnBase |
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Entry Level Pricing |
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User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | 1-50 employees51-500 employees | Medium BusinessLarge Enterprises |
Get pricing help | Get pricing help |
Software Demo
Demo |  Kofax PaperPort has not given any software demo yet If you're the owner of this profile, add your demo.Contact us |
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How do Kofax PaperPort and OnBase Compare on Features?
Total Features | 0 Features | 12 Features |
|---|---|---|
Unique Features | No features | No unique features |
Get Quote | Get Quote |
Compare Kofax PaperPort and OnBase on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Pricing Page |  | Pricing information not available |
Other Details
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Get help choosing | Get help choosing |
Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
HIPAA | — | ✓ Yes |
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GDPR | — | ✓ Yes |
Single Sign-On (SSO) | — | ✓ Yes |
Multi-Factor Auth (MFA) | — | ✓ Yes |
Data Encryption | — | ✓ Yes |
Audit Logs | — | ✓ Yes |
Data Residency | 🇺🇸 US | 🌐 Global |
Kofax PaperPort User Reviews & Rating Comparison
User Ratings | 3.8 (based on 24 reviews) | |
|---|---|---|
Rating Distribution | ||
Positive Reviews | No reviews available for the product | No reviews available for the product |
List of Customers
Customers |  DB Schenker  Cerner  Guess |  Alliant Credit Union  PEMCO Insurance |
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Media and Screenshots
Videos | No videos available. |  3 Videos |
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Top Alternatives to Kofax PaperPort and OnBase in 2026
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Kofax PaperPort or OnBase?
- OnBase edges out the other on user ratings (4.2 vs 3.8). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Kofax PaperPort and OnBase offer a free trial?
- Kofax PaperPort offers a free trial. OnBase does not.
- What is the starting price of Kofax PaperPort vs OnBase?
- Kofax PaperPort starts at $99.00. OnBase starts at Contact for pricing.
- What are the top alternatives to Kofax PaperPort?
- Top alternatives to Kofax PaperPort include SearchExpress Document Management, SYFol, Hygraph, IXIASOFT DITA CCMS, DocuShare.
- What are the top alternatives to OnBase?
- Top alternatives to OnBase include Laserfiche, Greenbox, Ezidox, Box, Box Relay.