Kelloo vs Retain vs Mosaic resource management vs Smartsheet Comparison
Kelloo
Starting at $2.09
- Free Trial
- Large Enterprises
- Medium Business
Kelloo is a web-based software solution for managing resource planning, and labor scheduling. The Kelloo solution is grounded in the customer/vendor management module and activates processes to control demand of human re…
Retain
Starting at Contact for pricing
- Large Enterprises
- Medium Business
Retain is a resource management tool that empowers teams to optimize workflow, increase productivity and ensure adherence to regulations. Integrate multiple systems such as employee timekeeping, payroll, talent acquisiti…
Mosaic resource management
Starting at $9.99 /User/Month
- Free Trial
- Large Enterprises
- Medium Business
Efficiently manage your resources with Mosaic, the AI-powered resource management software. Easily track work, team, and business performance with our intuitive reporting and forecasting features. With seamless integrati…
Smartsheet
Starting at $9 /month
- Free Trial
- Freelancers / Consultants
- Large Enterprises
Smartsheet is a dynamic project management tool that simplifies tracking and planning for teams of all sizes. Offering a user-friendly interface, it’s designed to adapt to your unique workflows, whether you're managing s…
Retain leads on user satisfaction with a 4.6-star rating across 43 reviews.
Kelloo vs Retain vs Mosaic resource management vs Smartsheet — at a glance
| Feature | Kelloo | Retain | Mosaic resource management | Smartsheet |
|---|---|---|---|---|
| Rating | 4.4 / 5 | 4.6 / 5 | 3.8 / 5 | 4.6 / 5 |
| Reviews | 47 | 43 | 6 | 2,444 |
| Starting price | $2.09 | Contact for pricing | $9.99 /User/Month | $9 /month |
| Free trial | Yes | No | Yes | Yes |
| Free version | No | No | No | No |
| Best for | Large Enterprises, Medium Business, Small Business | Large Enterprises, Medium Business, Small Business | Large Enterprises, Medium Business, Small Business | Freelancers / Consultants, Large Enterprises, Medium Business |
| Category | Resource Management Software | Resource Management Software | Resource Management Software | Project Management Software |
| Platforms | SaaS/Web/Cloud | SaaS/Web/Cloud, Installed - Windows | SaaS/Web/Cloud | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac |
| API | — | — | — | Available |
| Support modes | Business Hours, Online | Online | 24/7 (Live rep), Online | Business Hours, Online |
| Certifications | — | — | — | SOC 2, HIPAA, GDPR, ISO 27001 |
| Data residency | US | US | US | US |
Key differences between Kelloo and Retain
- Pricing: Kelloo starts at $2.09. Retain pricing is not publicly listed.
- Free trial: Kelloo offers a free trial; Retain does not.
- User satisfaction: Retain scores higher with a 4.6-star average.
- Deployment: Kelloo supports SaaS/Web/Cloud; Retain supports SaaS/Web/Cloud, Installed - Windows.
Compare Kelloo vs Retain vs Mosaic resource management vs Smartsheet — and walk away knowing which one fits.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Resource Management Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
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Biggest differences
Start here before you go deeper into features.
Best for enterprise resource planning with integrated customer/vendor management.
- You need to manage resources across projects, organizational units, and manager groups.
- Your team requires web-based access for distributed resource and labor scheduling.
- You are a medium to large business with complex resource allocation demands.
- You are a freelancer or very small team with simple resource needs.
- You require transparent pricing and straightforward setup without enterprise complexity.
Best for enterprises needing integrated resource and compliance management.
- You require seamless integration with timekeeping, payroll, ERP, and talent acquisition systems.
- Your team must ensure strict regulatory compliance across workflows.
- You want to optimize resource allocation to boost productivity across departments.
- You are a startup or very small business with minimal resource management needs.
- You need standalone timekeeping or payroll software without complex integrations.
Best for medium businesses needing AI-driven resource visibility and forecasting.
- You manage resource allocation and utilization across 50-500 employee teams.
- You want AI-powered automatic data collection to replace manual spreadsheets.
- You need seamless integration with existing project management tools for collaboration.
- You run a very small business with fewer than 50 employees.
- You require highly customized workflows or advanced enterprise-grade automation.
Best for teams needing customizable, spreadsheet-style project management with automation.
- You require flexible workflows adaptable to complex project plans and diverse teams.
- You want strong project management features like Gantt charts, dashboards, and resource tracking.
- You value automation to reduce manual errors and save time in project execution.
- Your team needs extensive offline functionality due to unreliable internet access.
- You prefer simple, ready-to-use workflows without investing time in customization or training.
Kelloo: Best for enterprise resource planning with integrated customer/vendor management. Retain: Best for enterprises needing integrated resource and compliance management.
Description | Kelloo is a web-based software solution for managing resource planning, and labor scheduling. The Kelloo solution is grounded in the customer/vendor management module and activates ... Read More about Kelloo | Retain is a resource management tool that empowers teams to optimize workflow, increase productivity and ensure adherence to regulations. Integrate multiple systems such as employee ... Read More about Retain | Efficiently manage your resources with Mosaic, the AI-powered resource management software. Easily track work, team, and business performance with our intuitive reporting and forecasting ... Read More about Mosaic resource management | Smartsheet is a dynamic project management tool that simplifies tracking and planning for teams of all sizes. Offering a user-friendly interface, it’s designed to adapt to your unique ... Read More about Smartsheet |
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Spotsaas ScoreWhat's this? ↗ | Not Available | Not Available | Not Available | 9.8/10 |
User RatingsBased on verified Spotsaas reviews | ||||
Best Company Size | Medium BusinessLarge Enterprises | Medium BusinessLarge Enterprises | 50 to 500 employeesMedium Business | 50-500 employees501-5,000 employees |
Get pricing help | Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
No key benefits available yet.
No key benefits available yet.
- Enhanced Visibility: Mosaic resource management provides a clear, centralized view of resource allocation and utilization. This means you can effortlessly track team workloads, ensuring no one is overburdened while maximizing productivity.
- Data-Driven Decision Making: With real-time analytics and reporting features, Mosaic equips you with the insights needed to make informed decisions. You’ll find it easier to identify trends and forecast project needs, allowing your team to be proactive rather than reactive.
- Improved Collaboration: The platform fosters seamless communication among team members by integrating project management tools. This not only enhances collaboration but also ensures everyone is aligned on goals and timelines.
- Streamlined Collaboration: With Smartsheet, teams can easily collaborate in real-time, ensuring that everyone is on the same page. I’ve seen how this fosters transparency and accountability within projects, making it easier for managers to keep track of progress.
- Customizable Dashboards: Smartsheet offers customizable dashboards that allow you to visualize project data at a glance. This feature empowers executives to make informed decisions quickly, as they can monitor key metrics without digging through extensive reports.
- Automation Capabilities: By automating repetitive tasks, Smartsheet saves time and reduces errors. Administrators will appreciate how this feature allows them to focus on higher-value activities rather than getting bogged down with manual processes.
Best fit
No best-fit guidance available yet.
No best-fit guidance available yet.
- 50 to 500 employees
- Consulting, SaaS, Martech, and Revtech
- Project Managers, Resource Managers, Operations Directors, and Team Leads
- 50-5,000 employees.
- Industries include Project Management, IT Services, Marketing Technology (Martech), Financial Technology (Fintech), Consulting, and SaaS.
- Typical users are Project Managers, Operations Managers, Marketing Coordinators, IT Directors, and Business Analysts.
Reasons buyers look elsewhere
No alternatives guidance available yet.
No alternatives guidance available yet.
- Users may seek alternatives due to the steep learning curve associated with Mosaic, which can hinder quick onboarding and productivity for teams new to resource management software.
- Budget constraints could prompt organizations to explore more cost-effective solutions, as some users find Mosaic's pricing structure less accommodating for smaller teams or businesses.
- Some users might require specific features not fully supported by Mosaic, such as advanced reporting or integration capabilities with other tools, leading them to consider tailored alternatives.
- Users may seek alternatives to Smartsheet due to budget constraints, as some organizations find more cost-effective project management solutions that fit their needs without compromising essential features.
- Teams looking for specialized tools might consider alternatives that offer specific functionalities tailored for industries like construction or software development, which may not be as robust in Smartsheet.
- Some users may desire a more intuitive user interface and simpler navigation, leading them to explore alternatives that prioritize ease of use and require less training for team members.
Software Demo
Demo |  Mosaic resource management has not given any software demo yet If you're the owner of this profile, add your demo.Contact us |
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How do Kelloo, Retain, Mosaic resource management and Smartsheet Compare on Features?
Total Features | 13 Features | 12 Features | 11 Features | 21 Features |
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Unique Features | No unique features | No unique features | No unique features | No unique features |
Get Quote | Get Quote | Get Quote |
Compare Kelloo, Retain, Mosaic resource management and Smartsheet on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Other Details
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Get help choosing | Get help choosing | Get help choosing |
Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | — | — | — |
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HIPAA | ✗ No | ✗ No | ✗ No |
GDPR | — | — | — |
ISO 27001 | — | — | — |
Single Sign-On (SSO) | — | — | — |
Multi-Factor Auth (MFA) | — | — | — |
Data Encryption | — | — | — |
Audit Logs | — | — | — |
Data Residency | 🇺🇸 US | 🇺🇸 US | 🇺🇸 US |
Kelloo vs Retain vs Mosaic resource management User Reviews & Rating Comparison
User Ratings | 4.6 (based on 43 reviews) | |||
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Rating Distribution | ||||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Overall positive sentiment with appreciation for resource planning capabilities but some concerns about pricing transparency and complexity. What buyers like
Common complaints
| Buyer sentiment Users generally rate Retain highly for its integration capabilities and compliance features, though detailed user feedback is limited. What buyers like
Common complaints
| Buyer sentiment Buyers appreciate Mosaic's centralized resource visibility and forecasting but note limited user feedback and pricing clarity. What buyers like
Common complaints
| Buyer sentiment Overall positive sentiment highlights Smartsheet’s flexibility, collaboration features, and powerful project management tools, tempered by concerns about learning curve and offline limitations. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product | No reviews available for the product | No reviews available for the product |
List of Customers
Customers | No Customers information available. |  Capgemini  Amgen  Bank Of America | No Customers information available. |  Pfizer  Whirlpool  Western Digital |
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Media and Screenshots
Screenshots |  6 Screenshots | No screenshots available. | No screenshots available. |
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Videos |  4 Videos |  1 Videos | No videos available. |
Alternatives
Alternatives |
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Related Blogs and Articles for Resource Management Software
Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Kelloo or Retain?
- Retain edges out the other on user ratings (4.6 vs 4.4). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Kelloo and Retain offer a free trial?
- Kelloo offers a free trial. Retain does not.
- What is the starting price of Kelloo vs Retain?
- Kelloo starts at $2.09. Retain starts at Contact for pricing.
- What are the top alternatives to Kelloo?
- Top alternatives to Kelloo include Smartsheet, MRMcentral, RationalPlan, InVision, Saviom Enterprise Resource Management.
- What are the top alternatives to Retain?
- Top alternatives to Retain include Smartsheet, MRMcentral, Saviom Enterprise Resource Management, eResource Scheduler, Resource Guru.