Kayako vs Freshservice Comparison
Kayako
Starting at Contact for pricing
- Free Trial
- Large Enterprises
- Medium Business
Kayako is the premier customer support software, marketplace, and community for support teams. Kayako provides all the tools to create an engaging support experience for website visitors while delivering exceptional cust…
Freshservice
Starting at $19 /User/Month
- Free Trial
- Freelancers / Consultants
- Large Enterprises
The Freshservice On-Demand Support Desk software eliminates the need to buy expensive infrastructure and complex configurations. In minutes, user can have an on-demand support console where customers can report issues an…
Freshservice leads on user satisfaction with a 4.7-star rating across 934 reviews.
Kayako vs Freshservice — at a glance
| Feature | Kayako | Freshservice |
|---|---|---|
| Rating | 4.0 / 5 | 4.7 / 5 |
| Reviews | 174 | 934 |
| Starting price | Contact for pricing | $19 /User/Month |
| Free trial | Yes | Yes |
| Free version | No | No |
| Best for | Large Enterprises, Medium Business, Small Business | Freelancers / Consultants, Large Enterprises, Medium Business |
| Category | Help Desk Software | Service Desk Software |
| Integrations | 1+ apps | — |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS |
| API | Available | Available |
| Support modes | 24/7 (Live rep), Business Hours, Online | 24/7 (Live rep), Business Hours, Online |
| Certifications | SOC 2, GDPR | SOC 2, GDPR, ISO 27001 |
| Data residency | Global | Global |
Key differences between Kayako and Freshservice
- Pricing: Freshservice starts at $19 /User/Month. Kayako pricing is not publicly listed.
- Target audience: Kayako is built for Large Enterprises and Medium Business, while Freshservice targets Freelancers / Consultants and Large Enterprises.
- User satisfaction: Freshservice scores higher with a 4.7-star average.
- Deployment: Kayako supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS; Freshservice supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS.
Kayako vs Freshservice — find the better fit before you commit.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Help Desk Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
Talk to an expert Talk to an expert |
Free PDF comparison
Download this Kayako vs Freshservice comparison
Get the full side-by-side as a PDF — these picks plus the top Help Desk Software tools, with verified ratings, pricing and features.
- Side-by-side on pricing, features & ratings
- Plus the category top 10, scored & ranked
- Emailed to you — no on-screen download
No file downloads on screen — we email it to you. One-click unsubscribe anytime.
Kayako vs Freshservice: Biggest differences
Start here before you go deeper into features.
Best for mid-sized support teams needing multi-channel help desk with automation.
- You manage a 50-500+ employee company needing unified inbox across channels.
- You want to reduce manual support tasks with built-in automation tools.
- You value integrated chat support that also helps close more sales.
- You are a very small business with fewer than 50 employees.
- You require highly specialized or advanced enterprise-level support features.
Best for quick, multi-channel IT service desk setup without complex infrastructure.
- You need a fast, low-complexity IT service management solution.
- Your support team requires multi-channel ticketing including social media and forums.
- You want real-time issue reporting and status updates for customers.
- Your organization demands extensive on-premise infrastructure or complex ITSM workflows.
- You require advanced customization options or transparent, flexible pricing details.
Kayako: Best for mid-sized support teams needing multi-channel help desk with automation. Freshservice: Best for quick, multi-channel IT service desk setup without complex infrastructure.
Description | Kayako is the premier customer support software, marketplace, and community for support teams. Kayako provides all the tools to create an engaging support experience for website visitors ... Read More about Kayako | The Freshservice On-Demand Support Desk software eliminates the need to buy expensive infrastructure and complex configurations. In minutes, user can have an on-demand support console where ... Read More about Freshservice |
|---|---|---|
Entry Level Pricing |
|
|
Free Trial Availability |
| |
SpotScoreWhat's this? ↗ | 9.2/10 | Not Available |
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | 50-500 employees500+ employees | Small BusinessMedium Business |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Unified Inbox: Consolidates customer inquiries from different channels into one location, simplifying support processes.
- Multi-Channel Support: Allows businesses to manage customer interactions across various channels, including email, live chat, and social media.
- Automation Capabilities: Offers automation tools to simplify support processes, reduce manual tasks, and improve overall efficiency.
No key benefits available yet.
Best fit
- 50–500+ Employees
- E-commerce, SaaS, FinTech, Telecommunications, Retail
- Customer Support Manager, IT Support Specialist, Help Desk Administrator, Operations Manager, Customer Success Manager
No best-fit guidance available yet.
Reasons buyers look elsewhere
- Customization options are limited — teams needing branded portals or custom fields typically switch to Zendesk or Freshdesk
- Interface requires significant training time; onboarding new support staff takes 2–3 weeks longer than competitors
- Pricing increases 15–25% annually without corresponding feature additions — teams over 20 agents often migrate to Intercom or Freshchat
No alternatives guidance available yet.
Software Demo
Demo |
|---|
Need a second opinion?
Get decision help from a software advisor
Share your priorities, budget, and team needs, and we’ll help you narrow the options and understand the tradeoffs before you talk to vendors.
- Independent advice — matched to your business
- Understand the tradeoffs before you talk to vendors
- Free 15-min call with a software advisor.
Step 1 of 4
How big is your team?
We tailor recommendations to companies your size.
How do Kayako and Freshservice Compare on Features?
Total Features | 16 Features | 8 Features |
|---|---|---|
Unique Features | No unique features | No unique features |
Get Quote | Get Quote |
Compare Kayako and Freshservice on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
Pricing Option | ||
|---|---|---|
Starting From |
|
|
Pricing Plans |
| |
Pricing Page |  |  |
Kayako vs Freshservice: Other Details
Organization Types supported |
|
|
|---|---|---|
Platforms Supported |
|
|
Modes of support |
|
|
API Support |
|
|
Get help choosing | Get help choosing |
Kayako vs Freshservice Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | ✓ Yes |
|---|---|---|
HIPAA | ✗ No | ✗ No |
GDPR | ✓ Yes | ✓ Yes |
ISO 27001 | ✗ No | ✓ Yes |
Single Sign-On (SSO) | ✓ Yes | ✓ Yes |
Multi-Factor Auth (MFA) | ✓ Yes | ✓ Yes |
Data Encryption | ✓ Yes | ✓ Yes |
Audit Logs | ✓ Yes | ✓ Yes |
Data Residency | 🌐 Global | 🌐 Global |
Kayako User Reviews & Rating Comparison
User Ratings | ||
|---|---|---|
Rating Distribution | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Buyers appreciate Kayako's multi-channel support and automation but express concerns about pricing transparency and feature depth. What buyers like
Common complaints
| Buyer sentiment Overall positive sentiment highlighting ease of setup and multi-channel support, with some concerns about pricing transparency and advanced features. What buyers like
Common complaints
|
Pros and Cons |
|
|
Positive Reviews | No reviews available for the product | No reviews available for the product |
| Negative Reviews | No reviews available for the product | No reviews available for the product |
Integrations
Integration with other apps | No Integration information available. |
|---|
/logo_1691247155.4595861.svg){kind=logo}
Kayako and Freshservice Customers
Customers |  Kayako_customers_0  Kayako_customers_1  Kayako_customers_2 |  vroom  Cordant  Addison Lee |
|---|
Media and Screenshots
Screenshots |  3 Screenshots |  7 Screenshots |
|---|---|---|
Videos |  2 Videos |  4 Videos |
Top Alternatives to Kayako and Freshservice in 2026
Alternatives |
|---|
Add another option to compare side by side
Search by product name to compare pricing, fit, and buyer feedback in one view.Compare similar software options
Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Kayako or Freshservice?
- Freshservice edges out the other on user ratings (4.7 vs 4.0). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Kayako and Freshservice offer a free trial?
- Yes, both Kayako and Freshservice offer a free trial.
- What is the starting price of Kayako vs Freshservice?
- Kayako starts at Contact for pricing. Freshservice starts at $19 /User/Month.
- What are the top alternatives to Kayako?
- Top alternatives to Kayako include Zoho Desk, Freshservice, ManageEngine ServiceDesk Plus, Freshdesk, Deskero.
- What are the top alternatives to Freshservice?
- Top alternatives to Freshservice include Jira, SolarWinds Service Desk, Jira Service Desk, IBM Control Desk, Freshdesk.