Volopay

Bank Feed Sync

Bank Feed Sync in Volopay automatically connects company bank accounts with the platform, importing transaction data seamlessly. This synchronization reduces manual data entry and errors, ensuring up-to-date expense records. It enables real-time financial monitoring and simplifies reconciliation, helping organizations maintain accurate and timely financial insights.

Card Spending Tracker

Volopay’s Card Spending Tracker provides real-time visibility into corporate card transactions. It categorizes expenses and monitors adherence to spending policies, empowering finance teams to track employee spending accurately. This feature ensures budget compliance, prevents unauthorized purchases, and facilitates prompt expense reconciliation and reporting.

Expense Approval

Expense Approval within Volopay streamlines the validation of submitted expenses through configurable workflows. Managers review, approve, or reject claims based on policy rules. This structured process increases control over spending, reduces errors, and accelerates reimbursement cycles, while maintaining compliance with organizational expense policies.

Multi-level Approval

Multi-level Approval in Volopay enables multi-tiered authorization for expenses based on amount or department. Expenses are routed sequentially through designated approvers, increasing oversight and control. This layered review process ensures thorough validation, improves accountability, and aligns spending with corporate governance standards.

Multiple Reporting Currency

Volopay supports Multiple Reporting Currency, allowing expense management across various currencies. The system automatically converts foreign transactions using real-time exchange rates, providing consolidated financial reporting. This feature benefits multinational companies by enabling accurate expense tracking and financial analysis in diverse geographic locations.

Receipt Management

Receipt Management in Volopay centralizes the storage and organization of digital receipts linked to expenses. Employees can upload receipts via mobile or desktop, facilitating easy validation. This ensures compliance with auditing standards, reduces paper clutter, and strengthens expense accuracy through documented proof.

Receipt Scanner

Volopay’s Receipt Scanner leverages OCR technology to extract relevant data from uploaded receipts automatically. Users capture receipts via the app, and the system populates expense fields like amount and vendor. This reduces manual input, minimizes errors, and speeds up expense submission.

Reimbursement Management

Reimbursement Management in Volopay automates the employee expense reimbursement process from claim submission to payment. The system tracks status and approval, ensuring timely and accurate reimbursements. This boosts employee satisfaction, reduces administrative burden, and maintains compliance with organizational financial policies.

Spend Control

Volopay’s Spend Control feature allows businesses to enforce spending limits, restrict merchant categories, and monitor expenses in real time. It prevents overspending and enforces corporate policies proactively. This helps organizations maintain budget discipline and mitigate financial risks associated with uncontrolled expenditures.

Third-party Integration

Volopay offers Third-party Integration capabilities with popular accounting, ERP, and payroll systems. These integrations ensure seamless data synchronization across platforms, reducing manual entry and errors. This connectivity enhances workflow automation, improves reporting accuracy, and supports a unified financial management ecosystem.

Time & Expense Tracking

Time & Expense Tracking in Volopay allows users to log hours worked alongside related expenses. This integrated tracking facilitates accurate project costing, billing, and financial analysis. By combining time and expense data, organizations gain clearer insights into resource utilization and profitability.