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9 ONLYOFFICE Workspace Alternatives Ranked by Real Users, Free Picks Included (2026)

Explore 9 alternatives to ONLYOFFICE Workspace, vetted by our editors with real user reviews, pricing, and feature comparisons.

Compare the top 9 free ONLYOFFICE Workspace alternatives

Quick answer

The top-rated free project management software alternatives to ONLYOFFICE Workspace are Podio, Paymo and Instagantt. Podio leads with a SpotScore of 9.1 and a 4.16★ rating. Compare all 9 on score, rating, and pricing below.

Plenty of solid ONLYOFFICE Workspace free alternatives exist once you know where to look. These 9 project management software tools are the strongest, ranked by SpotScore, which weighs verified user satisfaction against market presence, plus ratings and pricing. Editors vet each one. Compare them in the table, then read the full detail below.

ProductSpotScoreRatingPricingBest for
PodioStreamline your team's workflow with Podio.9.1★★★★☆ 4.16(197)FreeFree Trial · Freemium · Subscriptionsmall & mid-size businesses
PaymoEffortless project management at your fingertips.9★★★★★ 4.67(289)Freefrom $4.95 /User/Monthteams of all sizes
InstaganttStreamline your projects with ease.8.8★★★★★ 4.8(22)Freefrom $4.16 /User/Monthsmall & mid-size businesses
FlowluStreamline projects and boost productivity.8.7★★★★★ 4.96(131)Freefrom $29/moteams of all sizes
RedboothEffortlessly streamline your project management.8.7★★★★☆ 4.37(102)Freefrom $9 /user/monthteams of all sizes
AxosoftEffortless project management for agile teams.8.5★★★★☆ 3.96(42)Freefrom $105/moteams of all sizes
AgileanEfficiently manage all aspects of your projects.8.2★★★★★ 4.5(3)FreeFree Trial · Subscriptionteams of all sizes
CasualEffortlessly organize and collaborate with Casual.8.2★★★★☆ 4.4(5)Freefrom $10/moteams of all sizes
PolydoneEffortless project management at your fingertips.7.8★★★★★ 4.5(2)FreeFree Trial · Freemium · Subscriptionteams of all sizes

9.1

SpotScore

Podio

Podio

Streamline your team's workflow with Podio.

Best for: SMB teams · Mid-market

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4.2

197 verified reviews

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What is Podio?

Podio is project management software that's designed to make you and your team more collaborative and efficient. It doesn't matter how many people you have or what industry you're in, Podio helps all kinds of organizations plan and organize their work. You can quickly create a workspace that ...

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9.0

SpotScore

Paymo - Project Management Software

Paymo

Effortless project management at your fingertips.

Best for: SMB teams · Mid-market · Enterprise

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4.7

289 verified reviews

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What is Paymo?

Paymo is a cloud-based project management software that helps manage projects of all sizes. This easy to use software can be used by companies of all sizes and individuals working on their own projects at home. Using the intuitive interface users can create projects and tasks, track time, ...

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8.8

SpotScore

Instagantt - Project Management Software

Instagantt

Streamline your projects with ease.

Best for: SMB teams · Mid-market

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4.8

22 verified reviews

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What is Instagantt?

Instagantt is a Gantt chart and timeline tool built specifically for Asana users who need visual project planning and dependency tracking that Asana's native views do not provide. It adds critical path identification, milestone markers, and workload visualization that sync automatically with ...

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8.7

SpotScore

Flowlu - Project Management Software

Flowlu

Streamline projects and boost productivity.

Best for: SMB teams · Mid-market · Enterprise

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5.0

131 verified reviews

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What is Flowlu?

Flowlu Project Manager is project management software that helps small businesses run more efficiently. Flowlu allows users to track projects for multiple clients, estimate and record hours, create weekly progress reports, send invoices, sign contracts and more. Includes version control with ...

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8.7

SpotScore

Redbooth - Project Management Software

Redbooth

Effortlessly streamline your project management.

Best for: SMB teams · Mid-market · Enterprise

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4.4

102 verified reviews

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What is Redbooth?

Redbooth automatically turns your project into a product, enabling you to set due dates and create clear sprint goals. Features include Dropbox integration, Task notes allow you to leave messages directly on cards for your team, Time tracking allows you to enter actual time spent on cards, ...

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Redbooth offers custom pricing plan

8.5

SpotScore

Axosoft - Project Management Software

Axosoft

Effortless project management for agile teams.

Best for: SMB teams · Mid-market · Enterprise

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4.0

42 verified reviews

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What is Axosoft?

Axosoft makes project management software for agile development where frequent delivery of working software is required. Our products are powerful and easy to use. Axosoft Agile Project Manager (APM) integrates with your favorite bug tracking tool, is priced below competitive on-premise ...

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8.2

SpotScore

Agilean

Agilean

Efficiently manage all aspects of your projects.

Best for: SMB teams · Mid-market · Enterprise

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4.5

3 verified reviews

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What is Agilean?

Agilean is a web based Project Management software that offers project management features like Resource management, Time management, Portfolio management, Collaboration, Email integration and reporting. A project is not a task or just a collection of tasks. A project has many dimensions that ...

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Free Trial

8.2

SpotScore

Casual - Project Management Software

Casual

Effortlessly organize and collaborate with Casual.

Best for: SMB teams · Mid-market · Enterprise

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4.4

5 verified reviews

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What is Casual?

Casual is a unique tool that enables users to organize tasks and ideas in the most intuitive manner. With an online project management tool, teams can seamlessly collaborate to plan and execute projects in the form of simple workflows. With a visual approach, users can see everything at a ...

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7.8

SpotScore

Polydone - Project Management Software

Polydone

Effortless project management at your fingertips.

Best for: SMB teams · Mid-market · Enterprise

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4.5

2 verified reviews

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What is Polydone?

PolyDone is a project-management software that can be used for both simple and complex tasks, allowing you to plan, develop, organize and check your project's time, cost and quality. You will get access to PolyDone cloud platform with three tools - Task planner, Work manager and Scheduler that ...

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ONLYOFFICE Workspace vs its closest competitors

There are 9 direct ONLYOFFICE Workspace competitors in Project Management Software. The ones that come up most often are Podio, Paymo and Instagantt. Each is compared against ONLYOFFICE Workspace on rating, pricing and feature coverage below.

What else works like ONLYOFFICE Workspace?

Searches for "sites like ONLYOFFICE Workspace" and "apps like ONLYOFFICE Workspace" land on the same set of options as "ONLYOFFICE Workspace alternatives" — the 9 options below cover both, whether you want a like-for-like replacement or something lighter.

What makes each one stand out

Podio9.1Best for small & mid-size businesses

Highly customizable — users can create workflows, dashboards, and applications tailored to their operations.

Watch for: Extensive customization options create a steep learning curve, especially for beginners or older users.

Paymo9Best for teams of all sizes

Easy-to-use interface simplifies project management, time tracking, and invoicing, catering to diverse user needs.

Watch for: Lacks advanced features like AI-based project insights or deep integrations with other software ecosystems.

Instagantt8.8Best for small & mid-size businesses

Simplifies project management by converting complex schedules into easy-to-follow Gantt charts.

Watch for: Limited customization options, such as the lack of custom fields, multilanguage support, and templates.

Flowlu8.7Best for teams of all sizes

All-in-one platform combining CRM, project management, task tracking, and financial tools for business operations.

Watch for: Steeper initial learning curve due to the vast array of features, which can overwhelm new users.

Redbooth8.7Best for teams of all sizes

Clear interface makes task and project management straightforward for teams of all sizes.

Watch for: Limited file storage capacity, which can be restrictive for larger projects or teams with extensive documentation.

Axosoft8.5Best for teams of all sizes

Integrates with bug tracking tools

Watch for: Limited customization options

Agilean8.2Best for teams of all sizes

Comprehensive project management features

Watch for: Can be complex for new users

Casual8.2Best for teams of all sizes

Intuitive task organization

Watch for: Limited advanced features

Polydone7.8Best for teams of all sizes

Supports simple and complex tasks

Watch for: Learning curve for new users

What to check before picking a ONLYOFFICE Workspace alternative

What sets these 9 free alternatives apart, in the numbers: 9 offer a free tier; paid plans run $4.16–$105, with Instagantt the cheapest entry point; and Flowlu is the highest rated at 4.96★ across 131 reviews.

Our ranking logic.

Frequently Asked Questions (FAQs)

Stuck on something? We're here to help with all the questions and answers in one place.

The top-rated alternatives to ONLYOFFICE Workspace are Flowlu (5.0★), Instagantt (4.8★), Paymo (4.7★). Compare all 9 alternatives side-by-side above.

When evaluating alternatives to ONLYOFFICE Workspace, prioritize: Document Management, Third-party Integration, Data Security, Customization, Calendar Management, transparent pricing, free trial availability, and integrations with your existing tools. Use the filters above to compare by feature, budget, and team size.

ONLYOFFICE Workspace starts from $2200 /per one server. Many alternatives offer similar functionality at different price points — some with free tiers, others with more flexible per-seat pricing. Use the filters above to narrow by budget.

Migration difficulty depends on how deeply ONLYOFFICE Workspace is integrated into your workflows. Most alternatives offer data export/import tools and dedicated onboarding support. We recommend narrowing to 2–3 options, running a free trial, and checking each vendor's migration guides before committing.

Which of these ONLYOFFICE Workspace alternatives should you choose?

  • On a budget / just exploring: start with a free tier — Podio, Paymo and Instagantt let you evaluate without paying upfront.
  • If real-user ratings matter most: Flowlu has the strongest star rating (4.96★) among the options with verified reviews.
  • Want the safest pick: Podio has the highest Spotsaas Score (9.1) in this list — a strong default if you're unsure.

Switching off ONLYOFFICE Workspace cleanly

When you're ready to leave ONLYOFFICE Workspace, protect your data first. Export it, confirm the new tool reads it, and check that your core workflows transfer. Test on a free plan or trial before committing, and hold onto ONLYOFFICE Workspace until the move is complete.

Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].