Workflowy vs Microsoft OneNote Comparison
Workflowy
Starting at $4.08 per month
- Free Trial
- Large Enterprises
- Small Business
In a whirlwind of ideas, tasks, and projects, keeping things in order can be a real challenge. That's where Workflowy steps in to save the day. With Workflowy, users can gather all their fantastic ideas, no matter how sc…
Microsoft OneNote
Starting at Contact for pricing
- Free Trial
- Large Enterprises
- Medium Business
Microsoft OneNote is a digital notebook used by individuals and teams in the Microsoft 365 ecosystem -- knowledge workers, students, and project teams -- who need to capture and organize notes that sync across devices an…
Workflowy leads on user satisfaction with a 4.3-star rating across 15 reviews.
Workflowy vs Microsoft OneNote — at a glance
| Feature | Workflowy | Microsoft OneNote |
|---|---|---|
| Rating | 4.3 / 5 | 4.2 / 5 |
| Reviews | 15 | 2,454 |
| Starting price | $4.08 per month | Contact for pricing |
| Free trial | Yes | Yes |
| Free version | No | No |
| Best for | Large Enterprises, Small Business, Medium Business | Large Enterprises, Medium Business, Small Business |
| Category | Note Taking Software | Note Taking Software |
| Platforms | Browser Based (Cloud), Mobile - Android, Mobile - iOS | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac |
| API | — | — |
| Support modes | Online | Online |
| Certifications | — | SOC 2, HIPAA, GDPR, ISO 27001 |
| Data residency | US | Global |
Key differences between Workflowy and Microsoft OneNote
- Pricing: Workflowy starts at $4.08 per month. Microsoft OneNote pricing is not publicly listed.
- User satisfaction: Workflowy scores higher with a 4.3-star average.
- Deployment: Workflowy supports Browser Based (Cloud), Mobile - Android, Mobile - iOS; Microsoft OneNote supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac.
Workflowy vs Microsoft OneNote — find the better fit before you commit.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Note Taking Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
Talk to an expert Talk to an expert |
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Biggest differences
Start here before you go deeper into features.
Large Enterprises, Small Business, Medium Business
Best for collaborative teams needing seamless Microsoft Office integration.
- You require real-time collaboration with shared notebooks across devices.
- Your team uses Microsoft Outlook and Office 365 tools extensively.
- You need flexible organization of diverse data types and media.
- You need advanced note-taking features and extensive customization options.
- Your team depends on robust third-party integrations outside the Microsoft ecosystem.
Workflowy typically suits Large Enterprises and Small Business. Microsoft OneNote tends to fit Large Enterprises and Medium Business better. The right choice depends on your team size, workflow, and whether a free trial matters.
Description | In a whirlwind of ideas, tasks, and projects, keeping things in order can be a real challenge. That's where Workflowy steps in to save the day. With Workflowy, users can gather all their ... Read More about Workflowy | Microsoft OneNote is a digital notebook used by individuals and teams in the Microsoft 365 ecosystem -- knowledge workers, students, and project teams -- who need to capture and organize ... Read More about Microsoft OneNote |
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Entry Level Pricing |
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Free Trial Availability | ||
SpotScoreWhat's this? ↗ | 8.1/10 | 8.6/10 |
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | — | Small BusinessLarge Enterprises |
Get pricing help | Get pricing help |
Software Demo
Demo |
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How do Workflowy and Microsoft OneNote Compare on Features?
Total Features | 6 Features | 5 Features |
|---|---|---|
Unique Features | No unique features | No unique features |
Get Quote | Get Quote |
Compare Workflowy and Microsoft OneNote on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Pricing Page |  |  |
Other Details
Organization Types supported |
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Platforms Supported |
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Modes of support |
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API Support |
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Get help choosing | Get help choosing |
Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | — | ✓ Yes |
|---|---|---|
HIPAA | ✗ No | ✓ Yes |
GDPR | — | ✓ Yes |
ISO 27001 | — | ✓ Yes |
Single Sign-On (SSO) | — | ✓ Yes |
Multi-Factor Auth (MFA) | — | ✓ Yes |
Data Encryption | — | ✓ Yes |
Audit Logs | — | ✓ Yes |
Data Residency | 🇺🇸 US | 🌐 Global |
Workflowy User Reviews & Rating Comparison
User Ratings | ||
|---|---|---|
Rating Distribution | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Buyer sentiment is positive across 30 reviews, with strong overall satisfaction. What buyers like
Common complaints
| Buyer sentiment Users generally appreciate OneNote’s integration and collaboration features but note limitations in advanced functionality and customization. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product |
Media and Screenshots
Videos |  3 Videos |  1 Videos |
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Related Blogs and Articles for Note Taking Software
Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Workflowy or Microsoft OneNote?
- Workflowy edges out the other on user ratings (4.3 vs 4.2). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Workflowy and Microsoft OneNote offer a free trial?
- Yes, both Workflowy and Microsoft OneNote offer a free trial.
- What is the starting price of Workflowy vs Microsoft OneNote?
- Workflowy starts at $4.08 per month. Microsoft OneNote starts at Contact for pricing.
- What are the top alternatives to Workflowy?
- Top alternatives to Workflowy include Notesnook, Heptabase, Milanote, Zoho Notebook, Discover Notes.
- What are the top alternatives to Microsoft OneNote?
- Top alternatives to Microsoft OneNote include Evernote, Zoho Notebook, Amanote, Notes.io, Google Keep.