Retain vs Dayshape vs Smartsheet Comparison
Retain
Starting at Contact for pricing
- Large Enterprises
- Medium Business
Retain is a resource management tool that empowers teams to optimize workflow, increase productivity and ensure adherence to regulations. Integrate multiple systems such as employee timekeeping, payroll, talent acquisiti…
Dayshape
Starting at Contact for pricing
- Large Enterprises
- Medium Business
Dayshape is an AI-powered resource management software designed for professional service firms. With a focus on profitability, growth, and exceptional client service, it optimizes workforce utilization and enables you to…
Smartsheet
Starting at $9 /month
- Free Trial
- Freelancers / Consultants
- Large Enterprises
Smartsheet is a dynamic project management tool that simplifies tracking and planning for teams of all sizes. Offering a user-friendly interface, it’s designed to adapt to your unique workflows, whether you're managing s…
Retain leads on user satisfaction with a 4.6-star rating across 43 reviews.
SpotSaaS Analysis
RetainDayshapeSmartsheet
The core difference between Retain and Dayshape lies in their focus: Retain is designed for enterprises needing comprehensive resource and compliance management, while Dayshape specializes in AI-driven resource scheduling for professional service firms. Retain is ideal for larger organizations with strict regulatory needs, whereas Dayshape suits medium to large professional services teams looking for advanced scheduling solutions.
- Best for enterprises needing integrated resource management - Focuses on compliance across workflows - Seamless integration with payroll and ERP systems - Suitable for medium to large businesses - Ensures regulatory compliance - Ideal for organizations with complex operational needs
- Best for professional service firms - Focuses on AI-driven resource scheduling - Suitable for teams of 50 to 500 employees - Ideal for consulting, finance, and technology sectors - Optimizes workforce utilization through automation - Targeted at project and resource managers
Retain vs Dayshape vs Smartsheet — at a glance
| Feature | Retain | Dayshape | Smartsheet |
|---|---|---|---|
| Rating | 4.6 / 5 | — | 4.1 / 5 |
| Reviews | 43 | — | 8,464 |
| Starting price | Contact for pricing | Contact for pricing | $9 /month |
| Free trial | No | No | Yes |
| Free version | No | No | No |
| Best for | Large Enterprises, Medium Business, Small Business | Large Enterprises, Medium Business, Small Business | Freelancers / Consultants, Large Enterprises, Medium Business |
| Category | Resource Management Software | Resource Management Software | Project Management Software |
| Platforms | SaaS/Web/Cloud, Installed - Windows | SaaS/Web/Cloud | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac |
| API | — | Available | Available |
| Support modes | Online | Online | Business Hours, Online |
| Certifications | — | — | SOC 2, HIPAA, GDPR, ISO 27001 |
| Data residency | US | US | US |
Key differences between Retain and Dayshape
- Deployment: Retain supports SaaS/Web/Cloud, Installed - Windows; Dayshape supports SaaS/Web/Cloud.
Compare Retain vs Dayshape vs Smartsheet — and walk away knowing which one fits.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Resource Management Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
Biggest differences
Start here before you go deeper into features.
Best for enterprises needing integrated resource and compliance management.
- You require seamless integration with timekeeping, payroll, ERP, and talent acquisition systems.
- Your team must ensure strict regulatory compliance across workflows.
- You want to optimize resource allocation to boost productivity across departments.
- You are a startup or very small business with minimal resource management needs.
- You need standalone timekeeping or payroll software without complex integrations.
Best for professional service firms needing AI-driven resource scheduling.
- You manage a medium to large professional services team (50-500 employees).
- You require flexible, multi-level AI scheduling automation to optimize workforce use.
- You want data-driven insights to proactively identify and resolve resource bottlenecks.
- You are a very small business with fewer than 50 employees.
- You need simple, fixed-price, or out-of-the-box resource management solutions.
Best for teams needing customizable, spreadsheet-style project management with automation.
- You require flexible workflows adaptable to complex project plans and diverse teams.
- You want strong project management features like Gantt charts, dashboards, and resource tracking.
- You value automation to reduce manual errors and save time in project execution.
- Your team needs extensive offline functionality due to unreliable internet access.
- You prefer simple, ready-to-use workflows without investing time in customization or training.
Retain: Best for enterprises needing integrated resource and compliance management. Dayshape: Best for professional service firms needing AI-driven resource scheduling.
Description | Retain is a resource management tool that empowers teams to optimize workflow, increase productivity and ensure adherence to regulations. Integrate multiple systems such as employee ... Read More about Retain | Dayshape is an AI-powered resource management software designed for professional service firms. With a focus on profitability, growth, and exceptional client service, it optimizes workforce ... Read More about Dayshape | Smartsheet is a dynamic project management tool that simplifies tracking and planning for teams of all sizes. Offering a user-friendly interface, it’s designed to adapt to your unique ... Read More about Smartsheet |
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Entry Level Pricing |
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Spotsaas ScoreWhat's this? ↗ | Not Available | Not Available | 9.8/10 |
User RatingsBased on verified Spotsaas reviews | |||
Best Company Size | Medium BusinessLarge Enterprises | 50-500 employeesMedium to large enterprises | 50-500 employees501-5,000 employees |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
No key benefits available yet.
- Streamlined Resource Allocation: With Dayshape, we empower managers to optimize their team's time and resources, ensuring that every project is staffed with the right skills at the right time. You'll notice a significant improvement in productivity as a result.
- Enhanced Collaboration: Our platform fosters seamless collaboration across teams, allowing administrators to easily share schedules and insights. This means less time spent on coordination and more focus on delivering results.
- Data-Driven Decision Making: Dayshape provides comprehensive analytics that help executives make informed decisions. By leveraging real-time data, you can identify trends and adjust strategies proactively, driving your organization’s success.
- Streamlined Collaboration: With Smartsheet, teams can easily collaborate in real-time, ensuring that everyone is on the same page. I’ve seen how this fosters transparency and accountability within projects, making it easier for managers to keep track of progress.
- Customizable Dashboards: Smartsheet offers customizable dashboards that allow you to visualize project data at a glance. This feature empowers executives to make informed decisions quickly, as they can monitor key metrics without digging through extensive reports.
- Automation Capabilities: By automating repetitive tasks, Smartsheet saves time and reduces errors. Administrators will appreciate how this feature allows them to focus on higher-value activities rather than getting bogged down with manual processes.
Best fit
No best-fit guidance available yet.
- 50 to 500 employees
- Consulting, Professional Services, Finance, Accounting, and Technology
- Project Managers, Resource Managers, Operations Directors, and Business Analysts
- 50-5,000 employees.
- Industries include Project Management, IT Services, Marketing Technology (Martech), Financial Technology (Fintech), Consulting, and SaaS.
- Typical users are Project Managers, Operations Managers, Marketing Coordinators, IT Directors, and Business Analysts.
Reasons buyers look elsewhere
No alternatives guidance available yet.
- Users may seek alternatives to Dayshape if they require more customizable features tailored to their specific project management needs, allowing for a more personalized workflow and enhanced productivity.
- Organizations that prioritize cost-effectiveness might explore other solutions that offer similar functionalities at a lower price point, helping them manage budgets more efficiently without sacrificing quality.
- Teams looking for better integration with existing tools and software might consider alternatives that seamlessly connect with their current systems, ensuring a smoother transition and improved collaboration.
- Users may seek alternatives to Smartsheet due to budget constraints, as some organizations find more cost-effective project management solutions that fit their needs without compromising essential features.
- Teams looking for specialized tools might consider alternatives that offer specific functionalities tailored for industries like construction or software development, which may not be as robust in Smartsheet.
- Some users may desire a more intuitive user interface and simpler navigation, leading them to explore alternatives that prioritize ease of use and require less training for team members.
Software Demo
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How do Retain, Dayshape and Smartsheet Compare on Features?
Total Features | 12 Features | 9 Features | 21 Features |
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Unique Features | No unique features | No unique features | No unique features |
Get Quote | Get Quote |
Compare Retain, Dayshape and Smartsheet on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Pricing Page | Pricing information not available | Pricing information not available |  |
Other Details
Organization Types supported |
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Platforms Supported |
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Get help choosing | Get help choosing |
Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | — | — |
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HIPAA | ✗ No | ✗ No |
GDPR | — | — |
ISO 27001 | — | — |
Single Sign-On (SSO) | — | — |
Multi-Factor Auth (MFA) | — | — |
Data Encryption | — | — |
Audit Logs | — | — |
Data Residency | 🇺🇸 US | 🇺🇸 US |
Retain vs Dayshape User Reviews & Rating Comparison
User Ratings | 4.6 (based on 43 reviews) | No reviews available for the product | |
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Rating Distribution | |||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Users generally rate Retain highly for its integration capabilities and compliance features, though detailed user feedback is limited. What buyers like
Common complaints
| Buyer sentiment Insufficient public review data to determine overall buyer sentiment. What buyers like
Common complaints
| Buyer sentiment Overall positive sentiment highlights Smartsheet’s flexibility, collaboration features, and powerful project management tools, tempered by concerns about learning curve and offline limitations. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product | No reviews available for the product |
List of Customers
Customers |  Capgemini  Amgen  Bank Of America | No Customers information available. |  Pfizer  Whirlpool  Western Digital |
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Media and Screenshots
Screenshots | No screenshots available. |  4 Screenshots |
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Videos |  1 Videos |  1 Videos |
Alternatives
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Retain or Dayshape?
- Retain edges out the other on user ratings (4.6 vs -1.0). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Retain and Dayshape offer a free trial?
- Neither Retain nor Dayshape currently lists a free trial.
- What is the starting price of Retain vs Dayshape?
- Retain starts at Contact for pricing. Dayshape starts at Contact for pricing.
- What are the top alternatives to Retain?
- Top alternatives to Retain include Smartsheet, MRMcentral, Saviom Enterprise Resource Management, eResource Scheduler, Resource Guru.
- What are the top alternatives to Dayshape?
- Top alternatives to Dayshape include Smartsheet, InVision, Saviom Enterprise Resource Management, Retain, eResource Scheduler.