Paylocity Web Pay vs Heartland Payroll Comparison
Paylocity Web Pay
Starting at Contact for pricing
- Medium Business
- Small Business
Paylocity Web Pay is a cloud-based payroll software that helps businesses reduce time spent on managing payroll and effortlessly process employee information. The system offers features like time and attendance tracking,…
Heartland Payroll
Starting at Contact for pricing
- Medium Business
- Small Business
Heartland Payroll is a payroll management software for small and medium sized companies. It handles all your payroll processing requirements such as bi-weekly, monthly or yearly paychecks, cost accounting and tracking of…
Paylocity Web Pay leads on user satisfaction with a 4.7-star rating across 1,198 reviews.
Spotsaas Analysis
Paylocity Web PayHeartland Payroll
The core difference between Paylocity Web Pay and Heartland Payroll lies in their target company sizes and industries; Paylocity is tailored for mid-sized businesses (50-1,000 employees) across various sectors, while Heartland focuses on small to mid-sized businesses (20-500 employees) with a particular emphasis on retail and hospitality. Paylocity is ideal for larger organizations needing comprehensive payroll solutions, while Heartland is best suited for smaller businesses seeking streamlined payroll with strong support.
- Best for mid-sized businesses with 50-1,000 employees - Serves diverse industries including healthcare and technology - Ideal for Payroll Managers and HR Directors - Offers comprehensive payroll features - Focuses on operational efficiency - Price not listed
- Designed for small to mid-sized businesses with 20-500 employees - Emphasizes support for retail and hospitality sectors - Ideal for Payroll Managers and Business Owners - Features automated tax filings - Integrates payment processing to minimize manual tasks - Price not listed
Paylocity Web Pay vs Heartland Payroll — at a glance
| Feature | Paylocity Web Pay | Heartland Payroll |
|---|---|---|
| Rating | 4.7 / 5 | 4.6 / 5 |
| Reviews | 1,198 | 118 |
| Starting price | Contact for pricing | Contact for pricing |
| Free trial | No | No |
| Free version | No | No |
| Best for | Medium Business, Small Business | Medium Business, Small Business |
| Category | Payroll Software | Payroll Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS | SaaS/Web/Cloud |
| API | Available | — |
| Support modes | Business Hours, Online | 24/7 (Live rep) |
| Certifications | — | — |
| Data residency | US | US |
Key differences between Paylocity Web Pay and Heartland Payroll
- User satisfaction: Paylocity Web Pay scores higher with a 4.7-star average.
- Deployment: Paylocity Web Pay supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS; Heartland Payroll supports SaaS/Web/Cloud.
Paylocity Web Pay vs Heartland Payroll — find the better fit before you commit.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Payroll Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
Talk to an expert Talk to an expert | Talk to an expert Talk to an expert |
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Paylocity Web Pay vs Heartland Payroll: Biggest differences
Start here before you go deeper into features.
Medium Business, Small Business
Best for small to mid-sized businesses needing streamlined payroll with strong support.
- You run a retail, hospitality, or healthcare business with 20-500 employees.
- You want automated tax filings and integrated payment processing to reduce manual work.
- You value responsive, knowledgeable payroll specialists for personalized customer support.
- Your company is a large enterprise with complex payroll needs requiring high customization.
- You need a highly customizable payroll entry and reporting system beyond standard options.
Paylocity Web Pay typically suits Medium Business and Small Business. Heartland Payroll tends to fit Medium Business and Small Business better. The right choice depends on your team size, workflow, and whether a free trial matters.
Description | Paylocity Web Pay is a cloud-based payroll software that helps businesses reduce time spent on managing payroll and effortlessly process employee information. The system offers features ... Read More about Paylocity Web Pay | Heartland Payroll is a payroll management software for small and medium sized companies. It handles all your payroll processing requirements such as bi-weekly, monthly or yearly paychecks, ... Read More about Heartland Payroll |
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Free Trial Availability |
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SpotScoreWhat's this? ↗ | 8.6/10 | 8.7/10 |
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | 50–1,000 employees | 20-50 employees51-500 employees |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Integrated Employee Self-Service: Lets employees easily access pay stubs, tax forms, and benefits information via a mobile-friendly portal.
- Reporting & Analytics: Provides real-time insights into payroll data and labor costs to help drive strategic HR and financial decisions.
- Complete Payroll Automation: Simplifies payroll processing with automatic tax filings, wage calculations, and compliance management.
- Integrated Payments & Payroll: Combines payroll with Heartland's payment processing, simplifying employee compensation and business transactions.
- Compliance & Tax Filing: Automates federal, state, and local tax filings, helping reduce compliance risks and administrative workload.
- User-Friendly Platform: Designed to simplify payroll with easy-to-use dashboards, direct deposit options, and responsive customer support.
Best fit
- 50–1,000 employees
- Healthcare, manufacturing, retail, financial services, technology, and education
- Payroll Managers, HR Directors, Finance Controllers, Operations Managers, and Benefits Coordinators
- 20–500 employees
- Retail, hospitality, healthcare, manufacturing, and small to mid-sized businesses
- Payroll Managers, HR Directors, Finance Officers, Business Owners, and Operations Managers
Reasons buyers look elsewhere
- Small businesses with straightforward payroll needs may prefer more simplified, budget-friendly solutions.
- Companies requiring extensive global payroll support might seek providers with international compliance expertise.
- Organizations wanting fully integrated talent management and benefits administration may explore full HCM suites.
- Businesses seeking deeper integration between payment processing and payroll may explore other all-in-one providers.
- Companies requiring advanced HR management, benefits administration, or time tracking may consider broader HCM platforms.
- Firms with multi-state or complex compliance needs might look for payroll solutions specializing in regulatory support.
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How do Paylocity Web Pay and Heartland Payroll Compare on Features?
Total Features | 28 Features | 12 Features |
|---|---|---|
Unique Features | No unique features | No unique features |
Get Quote | Get Quote |
Compare Paylocity Web Pay and Heartland Payroll on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Pricing Page |  | Pricing information not available |
Paylocity Web Pay vs Heartland Payroll: Other Details
Organization Types supported |
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Platforms Supported |
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Modes of support |
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API Support |
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Get help choosing | Get help choosing |
Paylocity Web Pay vs Heartland Payroll Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
HIPAA | ✗ No | ✗ No |
|---|---|---|
Data Residency | 🇺🇸 US | 🇺🇸 US |
Paylocity Web Pay User Reviews & Rating Comparison
User Ratings | ||
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Rating Distribution | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Buyer sentiment is very strong across 1155 reviews, with consistently positive feedback. What buyers like
Common complaints
| Buyer sentiment Users appreciate the user-friendly platform and strong customer service but note onboarding challenges and portal access issues. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product |
| Negative Reviews | No reviews available for the product | No reviews available for the product |
Paylocity Web Pay and Heartland Payroll Customers
Customers |  NWEA | No Customers information available. |
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Media and Screenshots
Screenshots |  4 Screenshots | No screenshots available. |
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Videos |  3 Videos |  2 Videos |
Top Alternatives to Paylocity Web Pay and Heartland Payroll in 2026
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Paylocity Web Pay or Heartland Payroll?
- Paylocity Web Pay edges out the other on user ratings (4.7 vs 4.6). That said, the best pick depends on your use case, so use the comparison tables above to evaluate each dimension.
- Do Paylocity Web Pay and Heartland Payroll offer a free trial?
- Neither Paylocity Web Pay nor Heartland Payroll currently lists a free trial.
- What is the starting price of Paylocity Web Pay vs Heartland Payroll?
- Paylocity Web Pay starts at Contact for pricing. Heartland Payroll starts at Contact for pricing.
- What are the top alternatives to Paylocity Web Pay?
- Top alternatives to Paylocity Web Pay include Deel, OnPay, Greenshades, APS Payroll, Gusto.
- What are the top alternatives to Heartland Payroll?
- Top alternatives to Heartland Payroll include QuickBooks Payroll, OnPay, Square Payroll, Patriot Payroll, SurePayroll.