Todoist Pricing in 2026: Free vs Pro vs Business for Teams

The short answer: Todoist has three kinds of plan: a free plan for individuals, Pro for individuals who want the full feature set, and Business for teams, which is charged per member. Paid plans can be billed monthly or annually, and annual billing is cheaper. For a team, the relevant price is the Business plan multiplied by the number of members. Todoist is one of the lower-cost ways to give a team shared task lists, but it is a task manager, not a full project management platform, so check that its features cover what your team needs before comparing it on price alone.

This guide explains how Todoist pricing works in 2026, the difference between the free plan, Pro and Business, what a team actually pays, and when Todoist is and is not the right buy. We do not quote prices or plan limits, because Todoist changes them. Check current pricing on Todoist’s pricing page.

How much does Todoist cost?

For an individual, Todoist costs either nothing (free plan) or the Pro subscription. For a team, it is the Business plan per member. There are few other cost lines, which is part of its appeal.

Feature limits move between plans over time. Use the table to understand the structure, then check Todoist’s current plan comparison.

How Todoist pricing works in 2026

Free plan

Todoist’s free plan is a complete personal task manager. You can capture tasks with natural-language dates, set recurring tasks, organise projects and sync across devices. The limits show up as your use grows: a cap on active projects, fewer filters and labels, limited activity history, and some features (such as reminders and certain views) reserved for paid plans. You can also collaborate on shared projects on the free plan, within limits.

Pro

Pro is the paid plan for individuals. Some long-time users still call it Todoist Premium. It raises the limits and adds the features power users rely on, such as reminders, advanced filters, more views and full history. It is billed per user, monthly or annually, and annual works out cheaper. Todoist has offered free trials of Pro, which let you test the paid features before you pay.

Business

Business is the team plan. It includes Pro features for every member and adds a shared team workspace, team-owned projects, roles and permissions, and one invoice for the organisation. It is priced per member, so the cost scales with headcount. Todoist has offered trials of Business as well.

Monthly vs annual billing

Both paid plans are available monthly or annually. Annual billing costs less per user. For a team, annual billing also makes it easier to budget, but check how members added during the year are charged.

Todoist free vs Pro: is it worth paying?

Pay for Pro if any of these apply to you:

• you have hit the limit on active projects, or want more filters and labels;
• you need reminders at a set time or place, not just due dates;
• you want board and calendar views, or a record of completed tasks;
• you want AI help to break down tasks or plan your day, where Todoist includes it.

Stay on the free plan if you use Todoist as a simple personal list and the limits have not got in the way. There is no penalty for starting free and upgrading later.

How much does Todoist cost for a team?

A team uses the Business plan, priced per member. Your cost is simply the number of members multiplied by the per-member Business price, monthly or annually. There is no separate charge for most integrations. Before you buy, think about three questions:

• Who needs to be a member? Everyone who owns or works on team projects. People who only need to see progress might be served by shared updates or reports from another tool.
• Is Todoist enough for team work? It is excellent for shared task lists and personal productivity. It does not have the resource planning, time tracking, dependencies, Gantt charts, portfolio views or deep automation of full project management platforms.
• Are you replacing something? If Todoist replaces a heavier project tool, the saving can be large. If it sits alongside one, you are paying twice.

What drives Todoist costs up

• Headcount on Business. The only real lever. Every member adds to the bill.
• Monthly billing. Month-to-month costs more per user than annual.
• Tool overlap. Teams that use Todoist for tasks plus a separate project platform for planning pay for two tools. Decide which owns what.
• Add-on tools for missing features. If you need time tracking, Gantt charts or advanced reporting, those come from other tools or integrations, and they have their own costs.

How to estimate your Todoist cost

Use this formula with the current prices from Todoist’s pricing page:

Annual Todoist cost = (Business members x per-member price x 12) + (any individual Pro users x Pro price x 12) + any connected tools you add for missing features

Illustrative inputs (not prices) for a small operations team:

• Business members: 12 people who share recurring operational checklists and team projects.
• Integrations: calendar and email, included.
• Extra tools: none, because the team does not need time tracking or Gantt charts.
• Billing: annual.

Then compare the result with a project management tool’s per-user price for the same 12 people, and ask whether the extra features would be used.

Questions to ask before you buy Todoist Business

• What is the per-member price on monthly and annual billing?
• How are members added or removed mid-term billed?
• What admin controls and roles does Business include?
• Are there any limits on team projects, members or history on Business?
• Which AI features are included, and are they limited?
• Is there an education or nonprofit discount we qualify for?
• How does Todoist handle data export if we move to another tool later?

Todoist vs other task and project tools on price

If your team already has Microsoft 365, read how Microsoft Planner pricing works and see the Microsoft Planner vs Todoist comparison, because basic Planner may already be paid for.

How to choose: is Todoist right for your team?

• Choose the free plan for individual task management with modest needs.
• Choose Pro when you depend on Todoist every day and need reminders, filters and full history.
• Choose Business for small teams that mainly need shared task lists, recurring checklists and clear ownership.
• Choose a project management platform when you need timelines, dependencies, workload, time tracking or portfolio reporting.

Compare options in the best task management software, the task management software category, the Todoist alternatives page and project management software for small businesses. You can also read reviews on the Todoist profile and see the Todoist pricing page on Spotsaas.

Frequently asked questions about Todoist pricing