Resource Management by Smartsheet

Timeline View

The Timeline View feature provides a visual representation of project schedules, enabling users to see the start and end dates of tasks at a glance. This feature helps managers and teams understand project timelines, identify potential bottlenecks, and ensure that resources are allocated effectively. By offering a clear overview of task dependencies and overall project progress, the Timeline View addresses the challenge of project delays and miscommunication about deadlines.

Time & Expense Tracking

Time & Expense Tracking allows teams to log hours worked and expenses incurred on specific tasks or projects directly within Smartsheet. This feature streamlines the process of tracking billable hours and managing budgets by providing real-time data on time allocation and financial expenditures. By enabling accurate tracking, this feature helps businesses control costs, enhance profitability, and ensure that projects remain within budget.

Task Management

The Task Management feature enables users to create, assign, and prioritize tasks within a project. This functionality allows teams to break down projects into manageable components and assign responsibilities clearly. By promoting accountability and ensuring that everyone knows their tasks, Task Management addresses the common challenge of project disorganization and enhances overall team productivity.

Status Tracking

Status Tracking provides real-time updates on the progress of tasks and projects, allowing users to monitor completion rates and identify any areas requiring attention. This feature ensures that stakeholders are kept informed about project health and can quickly address issues as they arise. By facilitating transparent communication regarding progress, Status Tracking mitigates the risk of unexpected delays and misalignment among team members.

Resource Management

Resource Management allows users to allocate and monitor resources effectively across multiple projects. This feature provides insights into resource availability, workload balance, and utilization rates. By enabling organizations to optimize resource allocation based on demand, this functionality addresses common challenges such as overburdened staff or underutilized assets, leading to enhanced efficiency and improved project outcomes.

Requirement Management

The Requirement Management feature helps teams capture, track, and manage project requirements throughout the lifecycle of a project. By providing a structured approach to gathering requirements, this functionality ensures that all stakeholder needs are documented and addressed. This proactive management of requirements minimizes scope creep and enhances project success rates by aligning deliverables with client expectations.

Project Planning

Project Planning equips users with tools to outline project objectives, timelines, milestones, and deliverables from inception to completion. This feature promotes thorough preparation by allowing teams to visualize their approach before execution. Effective planning addresses the challenge of ambiguity in project goals, ensuring that all team members are aligned on objectives, which ultimately leads to smoother execution.

Portfolio Management

Portfolio Management offers a high-level view of multiple projects within an organization, enabling executives to assess performance metrics across various initiatives. This feature supports strategic decision-making by allowing leaders to prioritize resources based on organizational goals and performance outcomes. By providing insights into which projects align with business objectives, Portfolio Management helps address challenges related to resource allocation and strategic alignment.

Percent-Complete Tracking

Percent-Complete Tracking enables teams to report on the completion status of individual tasks or entire projects as a percentage. This feature provides a quantifiable metric for assessing progress against deadlines. By offering clear visibility into how much work remains, Percent-Complete Tracking helps managers identify areas that may require additional focus or resources, thus addressing potential delays before they impact overall project timelines.

Milestone Tracking

Milestone Tracking allows teams to define key points in their projects that signify important achievements or deadlines. This feature helps keep everyone focused on critical deliverables while providing clear markers for progress evaluation. By highlighting these pivotal moments in a project's timeline, Milestone Tracking aids in maintaining momentum and accountability throughout the project lifecycle.

Budget Management

Budget Management provides tools for planning, monitoring, and controlling project finances within Smartsheet. This feature allows users to set budgets for individual tasks or entire projects while tracking actual spending against these budgets in real time. By offering insights into financial performance relative to expectations, Budget Management helps organizations avoid overspending while ensuring that resources are allocated efficiently throughout the project's duration.