Smartsheet vs Whimsical Comparison
Smartsheet
Starting at $9 /month
- Free Trial
- Freelancers / Consultants
- Large Enterprises
Smartsheet is a dynamic project management tool that simplifies tracking and planning for teams of all sizes. Offering a user-friendly interface, it’s designed to adapt to your unique workflows, whether you're managing s…
Whimsical
Starting at $10 /User/Month
- Free Trial
- Individuals
- Freelancers / Consultants
Whimsical is a visual collaboration tool used by product managers and UX designers to create flowcharts, wireframes, and mind maps in a shared workspace. The free plan covers basic diagrams and sticky notes only -- real-…
Whimsical leads on user satisfaction with a 4.9-star rating across 90 reviews.
Smartsheet vs Whimsical — at a glance
| Feature | Smartsheet | Whimsical |
|---|---|---|
| Rating | 4.6 / 5 | 4.9 / 5 |
| Reviews | 2,318 | 90 |
| Starting price | $9 /month | $10 /User/Month |
| Free trial | Yes | Yes |
| Free version | No | No |
| Best for | Freelancers / Consultants, Large Enterprises, Medium Business | Individuals, Freelancers / Consultants, Medium Business |
| Category | Project Management Software | Wireframe Tools |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac | SaaS/Web/Cloud |
| API | Available | — |
| Support modes | Business Hours, Online | Online |
| Certifications | SOC 2, HIPAA, GDPR, ISO 27001 | GDPR |
| Data residency | US | US |
Key differences between Smartsheet and Whimsical
- Pricing: Smartsheet starts at $9 /month, while Whimsical starts at $10 /User/Month.
- Target audience: Smartsheet is built for Freelancers / Consultants and Large Enterprises, while Whimsical targets Individuals and Freelancers / Consultants.
- User satisfaction: Whimsical scores higher with a 4.9-star average.
- Deployment: Smartsheet supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac; Whimsical supports SaaS/Web/Cloud.
Smartsheet vs Whimsical — find the better fit before you commit.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Project Management Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
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Smartsheet vs Whimsical: Biggest differences
Start here before you go deeper into features.
Best for teams needing customizable, spreadsheet-style project management with automation.
- You require flexible workflows adaptable to complex project plans and diverse teams.
- You want strong project management features like Gantt charts, dashboards, and resource tracking.
- You value automation to reduce manual errors and save time in project execution.
- Your team needs extensive offline functionality due to unreliable internet access.
- You prefer simple, ready-to-use workflows without investing time in customization or training.
Best for simple, intuitive wireframing and visual collaboration in small to mid teams.
- You need a streamlined tool combining wireframes, flowcharts, and sticky notes in one place.
- Your team values quick ideation with an easy-to-use interface and minimal setup.
- You want to enhance collaboration and communication among product, design, and marketing teams.
- Your projects require advanced prototyping or highly technical wireframing features.
- You depend on extensive third-party integrations and a large app marketplace.
Smartsheet: Best for teams needing customizable, spreadsheet-style project management with automation. Whimsical: Best for simple, intuitive wireframing and visual collaboration in small to mid teams.
Description | Smartsheet is a dynamic project management tool that simplifies tracking and planning for teams of all sizes. Offering a user-friendly interface, it’s designed to adapt to your unique ... Read More about Smartsheet | Whimsical is a visual collaboration tool used by product managers and UX designers to create flowcharts, wireframes, and mind maps in a shared workspace. The free plan covers basic diagrams ... Read More about Whimsical |
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Entry Level Pricing |
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Free Trial Availability |
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SpotScoreWhat's this? ↗ | 9.8/10 | 9.3/10 |
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | 50-500 employees501-5,000 employees | 1-50 employees51-200 employees |
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Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- With Smartsheet, teams can collaborate in real-time, keeping everyone aligned. This builds transparency and accountability within projects, making it easier for managers to track progress.
- Customizable Dashboards: Smartsheet offers customizable dashboards that let you visualize project data at a glance. This feature helps executives make informed decisions quickly, as they can monitor key metrics without digging through extensive reports.
- Automation Capabilities: By automating repetitive tasks, Smartsheet saves time and reduces errors. Administrators will appreciate how this feature allows them to focus on higher-value activities rather than getting bogged down with manual processes.
No key benefits available yet.
Best fit
- 50-5,000 employees.
- Industries include Project Management, IT Services, Marketing Technology (Martech), Financial Technology (Fintech), Consulting, and SaaS.
- Typical users are Project Managers, Operations Managers, Marketing Coordinators, IT Directors, and Business Analysts.
No best-fit guidance available yet.
Reasons buyers look elsewhere
- Pricing exceeds $25/month per user for most teams — competitors like Monday.com and Asana offer similar features at $10–15/month
- Lacks native construction and software development templates — teams in these industries typically layer in specialized tools like Procore or Jira
- Steep learning curve requires 4–6 weeks of training for new users — alternatives like Trello and ClickUp have faster onboarding
No alternatives guidance available yet.
Software Demo
Demo |  Whimsical has not given any software demo yet If you're the owner of this profile, add your demo.Contact us |
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How do Smartsheet and Whimsical Compare on Features?
Total Features | 21 Features | 12 Features |
|---|---|---|
Unique Features | No unique features | No unique features |
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Compare Smartsheet and Whimsical on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Smartsheet vs Whimsical: Other Details
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Smartsheet vs Whimsical Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | — |
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HIPAA | ✓ Yes | ✗ No |
GDPR | ✓ Yes | ✓ Yes |
ISO 27001 | ✓ Yes | — |
Single Sign-On (SSO) | ✓ Yes | ✓ Yes |
Multi-Factor Auth (MFA) | ✓ Yes | — |
Data Encryption | ✓ Yes | ✓ Yes |
Audit Logs | ✓ Yes | — |
Data Residency | 🇺🇸 US | 🇺🇸 US |
Smartsheet User Reviews & Rating Comparison
User Ratings | ||
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Rating Distribution | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Overall positive sentiment highlights Smartsheet’s flexibility, collaboration features, and powerful project management tools, tempered by concerns about learning curve and offline limitations. What buyers like
Common complaints
| Buyer sentiment Users consistently praise Whimsical for its ease of use and effective collaboration features, though some note limitations in advanced functionality and marketplace integrations. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product |
Smartsheet and Whimsical Customers
Customers |  Pfizer  Whirlpool  Western Digital | No Customers information available. |
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Media and Screenshots
Screenshots |  7 Screenshots |  5 Screenshots |
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Videos |  4 Videos | No videos available. |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Smartsheet or Whimsical?
- Whimsical edges out the other on user ratings (4.9 vs 4.6). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Smartsheet and Whimsical offer a free trial?
- Yes, both Smartsheet and Whimsical offer a free trial.
- What is the starting price of Smartsheet vs Whimsical?
- Smartsheet starts at $9 /month. Whimsical starts at $10 /User/Month.
- What are the top alternatives to Smartsheet?
- Top alternatives to Smartsheet include Quickbase, monday Work Management, ClickUp, Jira, Microsoft PPM.
- What are the top alternatives to Whimsical?
- Top alternatives to Whimsical include Miro, NinjaMock, Axure RP, Wireframe.cc, Claritee.