Which is better, signNow or M-Files?

signNow edges out M-Files based on user ratings across 4,646 reviews. That said, the best pick depends on your workflow — M-Files may be a stronger fit for specific team sizes or use cases. Review the full comparison to decide.

What are the main differences between signNow and M-Files?

Key differences between signNow and M-Files include pricing (signNow starts at $8 vs M-Files at undisclosed); target audience (signNow targets Large Enterprises while M-Files serves Freelancers / Consultants); free trial availability (signNow offers one, M-Files does not). Use the Spotsaas comparison table to evaluate each dimension before deciding.

Do both signNow and M-Files offer a Free trial?

signNow offers Free Trial, but M-Files does not.

Who are the typical users of signNow?

signNow is designed for Large Enterprises, Medium Business, Small Business.

Who are the typical users of M-Files?

M-Files is designed for Freelancers / Consultants, Large Enterprises, Medium Business, Small Business.

What is the starting price of signNow and M-Files?

The starting price of signNow is $8/User/Month. Pricing for M-Files is unavailable.

What are the best alternatives to signNow?

Some top alternatives to signNow include PandaDoc, Signable, SignEasy, Adobe Sign, DocuSign.

What are the best alternatives to M-Files?

Some top alternatives to M-Files include PandaDoc, Laserfiche, PaperNIC, DocuWare, Content Central.

signNow vs M-Files vs PandaDoc Comparison

Last updated: May 21, 2026

signNow

4.6(4,646 reviews)

Starting at $8 /User/Month

Free Trial
Large Enterprises
Medium Business

Introducing signNow – the ultimate electronic signature software that simplifies the process of signing digital documents. With an easy-to-use platform, users can now effortlessly edit, store, and share e-documents as we…

View Pricing Read Reviews

M-Files

4.3(286 reviews)

Starting at Contact for pricing

Freelancers / Consultants
Large Enterprises

M-Files is a cloud-native document management platform that allows to go paperless. It helps organizations with enterprise content management that involves big data, compliance, archiving, publishing, and records managem…

View Pricing Read Reviews

PandaDoc

4.0(3,042 reviews)

Starting at $19 /User/Month

Free Trial
Large Enterprises
Medium Business

PandaDoc is a seamless merger of documents and signatures into one powerful, streamlined experience. It lets user send proposals using any email client and respond to client questions with built in chat. PandaDoc automat…

View Pricing Read Reviews

signNow leads on user satisfaction with a 4.6-star rating across 4,646 reviews.

signNow vs M-Files vs PandaDoc — at a glance

Feature	signNow	M-Files	PandaDoc
Rating	4.6 / 5	4.3 / 5	4.0 / 5
Reviews	4,646	286	3,042
Starting price	$8 /User/Month	Contact for pricing	$19 /User/Month
Free trial	Yes	No	Yes
Free version	No	No	No
Best for	Large Enterprises, Medium Business, Small Business	Freelancers / Consultants, Large Enterprises, Medium Business	Large Enterprises, Medium Business, Small Business
Category	Electronic Signature Software	Document Management Software	Proposal Software
Integrations	1+ apps	—	—
Platforms	SaaS/Web/Cloud, Mobile - Android, Mobile - iOS	SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows	SaaS/Web/Cloud, Mobile - Android, Mobile - iOS
API	Available	Available	Available
Support modes	24/7 (Live rep), Business Hours, Online	Business Hours, Online	24/7 (Live rep), Business Hours, Online
Certifications	SOC 2, HIPAA, GDPR	SOC 2, HIPAA, GDPR, ISO 27001	SOC 2, GDPR
Data residency	US	Global	US

Key differences between signNow and M-Files

Pricing: signNow starts at $8 /User/Month. M-Files pricing is not publicly listed.
Free trial: signNow offers a free trial; M-Files does not.
Target audience: signNow is built for Large Enterprises and Medium Business, while M-Files targets Freelancers / Consultants and Large Enterprises.
User satisfaction: signNow scores higher with a 4.6-star average.
Deployment: signNow supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS; M-Files supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows.

Compare signNow vs M-Files vs PandaDoc — and walk away knowing which one fits.

Which tool fits your team best

Which is actually cheaper for your team size

Where each product wins, per real buyers

Most Electronic Signature Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.

Biggest differences

Features

Pricing

Buying details

Security

Buyer feedback

Integrations

Product tour

Other options

	signNow (4646) Talk to an expert Talk to an expert	M-Files (101) Talk to an expert Talk to an expert

Free PDF comparison

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Biggest differences

Affiliate Disclosure

Start here before you go deeper into features.

signNow

Best for small to medium businesses needing simple, secure e-signature workflows.

Choose if

You want an easy-to-use platform with a streamlined signing process.
You need to add multiple signers without requiring them to register.
You require mobile accessibility for signing and managing documents on the go.

Consider alternatives if

Your organization demands extensive administrative controls and transparency.
You have strict data privacy and account closure requirements.

M-Files

Best for scalable, compliance-focused enterprise document management.

Choose if

You need robust compliance and regulatory document controls.
Your organization requires scalable records management and archiving.
You want seamless integration with Microsoft Office products.

Consider alternatives if

You are a freelancer or very small business needing simple storage.
You require extensive third-party integrations or a large app marketplace.

PandaDoc

Best for small to medium sales teams needing simple, integrated proposal and e-signature workflows.

Choose if

You want a unified platform combining document creation and e-signatures with built-in client chat.
Your team values a user-friendly interface that simplifies editing, tracking, and signature collection.
You need low-complexity setup and streamlined workflows for managing proposals and contracts efficiently.

Consider alternatives if

Your organization requires advanced analytics and detailed reporting capabilities.
You depend heavily on extensive third-party integrations and customization options.

signNow: Best for small to medium businesses needing simple, secure e-signature workflows. M-Files: Best for scalable, compliance-focused enterprise document management.

Description	Introducing signNow – the ultimate electronic signature software that simplifies the process of signing digital documents. With an easy-to-use platform, users can now effortlessly edit, ... Read More about signNow	M-Files is a cloud-native document management platform that allows to go paperless. It helps organizations with enterprise content management that involves big data, compliance, archiving, ... Read More about M-Files	PandaDoc is a seamless merger of documents and signatures into one powerful, streamlined experience. It lets user send proposals using any email client and respond to client questions with ... Read More about PandaDoc
Entry Level Pricing	Starts from $8 , Billed Yearly	Not Available	Starts from $19 , Billed Yearly
Free Trial Availability	Get Free Trial	No free trial	Get Free Trial
SpotScore What's this? ↗	9.8/10	9.8/10	9.8/10
User Ratings Based on verified Spotsaas reviews	4.61 (4646)	4.3 (286)	4 (3042)
Best Company Size	Small BusinessMedium Business	Medium BusinessLarge Enterprises	1-50 employees51-500 employees
	Get pricing help	Get pricing help	Visit website

Software Demo

Demo

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We tailor recommendations to companies your size.

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How do signNow, M-Files and PandaDoc Compare on Features?

Total Features	13 Features	12 Features	13 Features
Unique Features	No unique features	No unique features	No unique features
	Get Quote	Get Quote	Visit website

Compare signNow, M-Files and PandaDoc on pricing

Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.

Pricing Option
Starting From	$8 , Billed Yearly	Not Available	$19 , Billed Yearly
Pricing Plans	Business Get Started Buy up to 10 users online (For more than 10 users, contact the vendor) Send documents for signing Basic fields Show more + Business Premium Get Started Buy up to 10 users online (For more than 10 users, contact the vendor) Send documents for signing Basic fields Show more + Enterprise Get Started Buy up to 10 users online. For more than 10 users, contact the vendor. Send documents for signing Basic fields Show more + Browse all pricing plans	Not Available	Free eSign Get Started Unlimited legally binding eSignatures Unlimited document uploads Payments Show more + Essentials Get Started Includes features of Free plan, plus Templates Rich media drag and drop document editor Show more + Business Get Started Includes features of Essential plan, plus CRM and Zapier integrations Content library Show more + Browse all pricing plans
Pricing Page
	View detailed pricing	View detailed pricing	View detailed pricing

Other Details

Organization Types supported	Medium Business Freelancers Large Enterprises Small Business Individuals	Medium Business Freelancers Large Enterprises Small Business Individuals	Medium Business Freelancers Large Enterprises Small Business Individuals
Platforms Supported	Browser Based (Cloud) Mobile - iOS Mobile - Android Installed - Windows Installed - Mac Browser Based (Cloud)	Browser Based (Cloud) Mobile - iOS Mobile - Android Installed - Windows Installed - Mac Browser Based (Cloud)	Browser Based (Cloud) Mobile - iOS Mobile - Android Installed - Windows Installed - Mac Browser Based (Cloud)
Modes of support	24/7 (Live rep) Business Hours Online	24/7 (Live rep) Business Hours Online	24/7 (Live rep) Business Hours Online
API Support	Available	Available	Available
	Get help choosing	Get help choosing	Visit Website

Security & Compliance

Certifications, data handling, and security controls for IT and compliance evaluators.

SOC 2	✓ Yes	✓ Yes
HIPAA	✓ Yes	✓ Yes
GDPR	✓ Yes	✓ Yes
ISO 27001	✗ No	✓ Yes
Single Sign-On (SSO)	✓ Yes	✓ Yes
Multi-Factor Auth (MFA)	✓ Yes	✓ Yes
Data Encryption	✓ Yes	✓ Yes
Audit Logs	✓ Yes	✓ Yes
Data Residency	🇺🇸 US	🌐 Global

signNow vs M-Files User Reviews & Rating Comparison

User Ratings	4.61 (based on 4646 reviews)	4.3 (based on 286 reviews)	4 (based on 3042 reviews)
Rating Distribution	3491 847 233 25 50	60 36 2 1 2	1889 82 4 3 9
Spotsaas Editor’s POV generated by AI	Buyer sentiment Overall positive sentiment highlights ease of use and efficiency, tempered by concerns over pricing and data privacy. What buyers like Ease of use Professional user experience Mobile accessibility Common complaints Pricing unpredictability Data privacy and account management issues	Buyer sentiment Overall positive sentiment highlights M-Files’ powerful document management capabilities and ease of use, tempered by concerns about complexity and pricing. What buyers like Ease of use Integration with Microsoft Office Security and access control Common complaints Complexity of platform Pricing and licensing model	Buyer sentiment Overall positive sentiment highlights ease of use and efficient signature workflows, with some concerns about pricing and limited advanced features. What buyers like Ease of use Efficient signature process Responsive customer support Common complaints Pricing concerns Limited editing and analytics features
Pros and Cons	Easy to use and user-friendly interface for senders and recipients Professional feel with easy navigation enhancing user experience Mobile infrastructure enabling quick adjustments and on-the-go use Unexpected and significant price increases without advance warning Difficulties updating payment methods, especially with PayPal	Efficient handling of both digital and physical documents Intuitive interface resembling Windows for ease of use Strong security and access control features Complexity due to wide range of features can hinder usability Limited third-party integrations and marketplace options	Streamlined signature collection process improving efficiency User-friendly interface simplifying document editing and tracking Responsive and effective customer support Paid plans can be expensive for some businesses Free version has limited editing capabilities
Positive Reviews	No reviews available for the product	No reviews available for the product	No reviews available for the product
Negative Reviews	No reviews available for the product	No reviews available for the product	No reviews available for the product
	Read reviews	Read reviews	Read reviews

Integrations

Integration with other apps	Compass	No Integration information available.	No Integration information available.

List of Customers

Customers	Xerox CBS Sports Colliers International	Comcast Rovio OMV	Impact Above Green Werfen

Media and Screenshots

Screenshots	6 Screenshots	No screenshots available.
Videos	3 Videos	3 Videos

Alternatives

Alternatives	PandaDoc 4 Signable 4.84 SignEasy 4.7	PandaDoc 4 Laserfiche 4.6 PaperNIC 4	Proposify 4.5 Qwilr 4.5 Proposable 4.2

Frequently asked questions

Which is better, signNow or M-Files?: signNow edges out the other on user ratings (4.6 vs 4.3). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
Do signNow and M-Files offer a free trial?: signNow offers a free trial. M-Files does not.
What is the starting price of signNow vs M-Files?: signNow starts at $8 /User/Month. M-Files starts at Contact for pricing.
What are the top alternatives to signNow?: Top alternatives to signNow include PandaDoc, Signable, SignEasy, Adobe Sign, DocuSign.
What are the top alternatives to M-Files?: Top alternatives to M-Files include PandaDoc, Laserfiche, PaperNIC, DocuWare, Content Central.

signNow vs M-Files vs PandaDoc Comparison

signNow

M-Files

PandaDoc

signNow vs M-Files vs PandaDoc — at a glance

Key differences between signNow and M-Files

Compare signNow vs M-Files vs PandaDoc — and walk away knowing which one fits.

signNow

M-Files

Download this signNow vs M-Files vs PandaDoc comparison

Biggest differences

Description

Entry Level Pricing

Free Trial Availability

SpotScore

User Ratings

Best Company Size

Software Demo

Demo

Get shortlist help from a software advisor

How big is your team?

How do signNow, M-Files and PandaDoc Compare on Features?

Compare signNow, M-Files and PandaDoc on pricing

Other Details

Organization Types supported

Platforms Supported

Modes of support

API Support

Security & Compliance

signNow vs M-Files User Reviews & Rating Comparison

Integrations

Integration with other apps

List of Customers

Customers

Media and Screenshots

Screenshots

Videos

Alternatives

Related Blogs and Articles for Document Management Software

Frequently asked questions