Paylocity Web Pay vs Square Payroll vs Gusto vs Paychex Flex - Which Tool Fits Your Business?

Overview

Key features

Pricing

Other Details

User reviews

Integratons

Media & Screenshots

Alternatives

	Paylocity Web Pay (1155) Get Quote Get Quote	Square Payroll Get Quote Get Quote	Gusto (857) Get Quote Get Quote

TL;DR - Quick Comparison Summary
Affiliate Disclosure

Description	Paylocity Web Pay is a cloud-based payroll software that helps businesses reduce time spent on managing payroll and effortlessly process employee information. The system offers features ... Read More	Square Payroll is our new, easy-to-use payroll software that integrates with your existing payroll provider. It helps you pay employees faster, keep better track of hours worked, and ... Read More	Gusto is a comprehensive HR platform designed to help businesses of all sizes thrive. Whether you’re just starting out or scaling rapidly, Gusto provides the tools and guidance you need to ... Read More
Entry Level Pricing	Not Available	Starts from $34	Starts from $40 , monthly
Free Trial Availability	No free trial	Get Free Trial	Get Free Trial
Spotsaas Score	8.6/10	8.8/10	9.7/10
User Ratings	4.1 (2242)	3.9 (586)	3.7 (6096)
	Get Quote	Get Quote	Get Quote

Software Demo

Demo

How do Paylocity Web Pay, Square Payroll, Gusto and Paychex Flex Compare on Features?

Total Features	28 Features	13 Features	54 Features
Unique Features
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What Do Paylocity Web Pay, Square Payroll, Gusto and Paychex Flex Cost?

Pricing Option
Starting From	Not Available	$34	$40 , monthly
Pricing Plans	Not Available	Not Available	Simple $40 /user/month Get Started Full-service single-state payroll including W-2s and 1099s Basic support Employee profiles and self-service Show more + Plus $60 /user/month Get Started Everything in the Simple plan, plus Full-service multi-state payroll including W-2s and 1099s Advanced hiring and onboarding tools Show more + Premium $135 /user/month Get Started Dedicated Customer Success Manager HR resource center Compliance alerts Show more +
Pricing Page
	View detailed pricing	View detailed pricing	View detailed pricing

Other Details

Organization Types supported	Freelancers Large Enterprises Medium Business Small Business Individuals	Freelancers Large Enterprises Medium Business Small Business Individuals	Freelancers Large Enterprises Medium Business Small Business Individuals
Platforms Supported	Browser Based (Cloud) Mobile - Android Mobile - iOS Installed - Windows Installed - Mac Browser Based (Cloud)	Browser Based (Cloud) Mobile - Android Mobile - iOS Installed - Windows Installed - Mac Browser Based (Cloud)	Browser Based (Cloud) Mobile - Android Mobile - iOS Installed - Windows Installed - Mac Browser Based (Cloud)
Modes of support	24/7 (Live rep) Business Hours Online	24/7 (Live rep) Business Hours Online	24/7 (Live rep) Business Hours Online
API Support	Available	Available	Available
	Get Quote	Get Quote	Get Quote

Paylocity Web Pay vs Square Payroll vs Gusto User Reviews & Rating Comparison

User Ratings	4.1 (based on 2242 reviews)	3.9 (based on 586 reviews)	3.7 (based on 6096 reviews)
Rating Distribution	Excellent 959 Very Good 132 Good 37 Poor 7 Terible 20	Excellent 0 Very Good 0 Good 0 Poor 0 Terible 0	Excellent 677 Very Good 36 Good 12 Poor 15 Terible 117
Expert's Review generated by AI	Paylocity consistently proves to be a highly effective and user-friendly HR and payroll software solution, as evidenced by overwhelmingly positive feedback from users. Its ease of use is a ...Read more	Square Payroll delivers a clean, efficient, and straightforward solution for small to medium-sized businesses looking to streamline payroll operations. I was especially impressed by how easily it ...Read more	Gusto has earned widespread praise as an intuitive, reliable, and user-friendly payroll and HR management platform. Its seamless setup process, affordability, and robust features, such as payroll ...Read more
Pros and Cons	Pros and Cons of Paylocity Web Pay Scales with business growth, allowing for extensive record-keeping. Reduces manual errors and simplifies compliance. Integrated tracking helps automate payroll calculations. Accessible from anywhere, ensuring seamless payroll management. New users may require time to navigate all features efficiently.	Pros and Cons of Square Payroll Square Payroll integrates effortlessly with existing payroll providers, making it an ideal plug-and-play solution without the need for major system overhauls. Its simple and intuitive design makes payroll management easy even for business owners or HR teams with limited technical expertise. Built-in time tracking allows accurate logging of hours worked, which improves payroll precision and reduces manual errors. The platform accelerates employee payments, helping businesses meet payment deadlines and improve worker satisfaction. While great for small businesses, it may lack some of the advanced reporting, analytics, or customization features needed by larger enterprises. Full functionality may be best realized when used within the broader Square ecosystem, limiting flexibility for companies using other systems.	Pros and Cons of Gusto Simplifies payroll processing and tax compliance, making it user-friendly even for non-experts. Offers robust integrations with platforms like QuickBooks Online and other accounting systems. Excellent customer support that is responsive, timely, and efficient in resolving issues. Comprehensive features for businesses, including onboarding, benefits management, retirement plans, and compliance support. Occasional reports of errors in support communication or inconsistencies in handling complex account issues. Some users find the transition from alternative payroll providers to Gusto challenging without adequate guidance.
Positive Reviews	No reviews available for the product	No reviews available for the product	No reviews available for the product
	Read reviews	Read reviews	Read reviews

List of Customers

Customers	NWEA	No Customers information available.	Handlebar Cyclery Dwg American Canning

Media and Screenshots

Screenshots	4 Screenshots	6 Screenshots	4 Screenshots
Videos	3 Videos	1 Videos	1 Videos

Alternatives

Alternatives	Paychex Flex 3.7 Freshbooks 4 WebHR 4.3	Paychex Flex 3.7 Freshbooks 4 PaymentEvolution	Paychex Flex 3.7 Freshbooks 4 BambooHR 4.2

Frequently Asked Questions (FAQs)

Stuck on something? We're here to help with all the questions and answers in one place.

Square Payroll offers Free Trial, but Paylocity Web Pay does not.

Paylocity Web Pay is designed for Medium Business and Small Business.

Square Payroll is designed for Large Enterprises, Medium Business and Small Business.

The starting price of Square Payroll begins at $34/User/Month, while pricing details for Paylocity Web Pay are unavailable.

Some top alternatives to Paylocity Web Pay includes Paychex Flex, Freshbooks, WebHR, Gusto, SumoPayroll, Paycom, EPAY HCM, Hive Payroll, Papaya Global, Multiplier, Paycor, BIZHRS, Info-Tech and Elite HRMS.

Some top alternatives to Square Payroll includes Paychex Flex, Freshbooks, PaymentEvolution, Gusto, Paycom, RUN Powered by ADP, QuickBooks Payroll, Paybooks, Papaya Global, Multiplier, ADP Payroll Services, Coverio, Paycor, NETCHEX and Quikchex.

Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].

Paylocity Web Pay vs Square Payroll vs Gusto vs Paychex Flex - Which Tool Fits Your Business?