Paylocity Web Pay vs APS Payroll Comparison
Paylocity Web Pay
Starting at Contact for pricing
- Medium Business
- Small Business
Paylocity Web Pay is a cloud-based payroll software that helps businesses reduce time spent on managing payroll and effortlessly process employee information. The system offers features like time and attendance tracking,…
APS Payroll
Starting at Contact for pricing
- Large Enterprises
- Medium Business
APS Payroll is a payroll and HR management platform for mid-sized businesses that need customizable reporting, employee self-service, and third-party integrations alongside core payroll processing. Its report builder let…
Paylocity Web Pay vs APS Payroll — at a glance
| Feature | Paylocity Web Pay | APS Payroll |
|---|---|---|
| Rating | 4.7 / 5 | 4.7 / 5 |
| Reviews | 1,198 | 340 |
| Starting price | Contact for pricing | Contact for pricing |
| Free trial | No | No |
| Free version | No | No |
| Best for | Medium Business, Small Business | Large Enterprises, Medium Business, Small Business |
| Category | Payroll Software | Payroll Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS |
| API | Available | Available |
| Support modes | Business Hours, Online | Business Hours, Online |
| Certifications | — | — |
| Data residency | US | US |
Key differences between Paylocity Web Pay and APS Payroll
- Target audience: Paylocity Web Pay is built for Medium Business and Small Business, while APS Payroll targets Large Enterprises and Medium Business.
- Deployment: Paylocity Web Pay supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS; APS Payroll supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS.
Paylocity Web Pay vs APS Payroll — find the better fit before you commit.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Payroll Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
Talk to an expert Talk to an expert | Talk to an expert Talk to an expert |
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Paylocity Web Pay vs APS Payroll: Biggest differences
Start here before you go deeper into features.
Medium Business, Small Business
Best for medium businesses needing reliable, integrated payroll and HR management.
- You are a medium-sized healthcare, nonprofit, or professional services organization.
- You want a unified payroll and HR platform with attendance and recruiting features.
- You value strong integration with Sage Intacct and responsive customer support.
- You require highly customizable deduction fields and benefits management.
- You need rapid, seamless QuickBooks integration and extensive benefits carrier connections.
Paylocity Web Pay typically suits Medium Business and Small Business. APS Payroll tends to fit Large Enterprises and Medium Business better. The right choice depends on your team size, workflow, and whether a free trial matters.
Description | Paylocity Web Pay is a cloud-based payroll software that helps businesses reduce time spent on managing payroll and effortlessly process employee information. The system offers features ... Read More about Paylocity Web Pay | APS Payroll is a payroll and HR management platform for mid-sized businesses that need customizable reporting, employee self-service, and third-party integrations alongside core payroll ... Read More about APS Payroll |
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Free Trial Availability |
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SpotScoreWhat's this? ↗ | 8.6/10 | 8.7/10 |
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | 50–1,000 employees | 50-1,000 employeesMedium Business |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Integrated Employee Self-Service: Lets employees easily access pay stubs, tax forms, and benefits information via a mobile-friendly portal.
- Reporting & Analytics: Provides real-time insights into payroll data and labor costs to help drive strategic HR and financial decisions.
- Complete Payroll Automation: Simplifies payroll processing with automatic tax filings, wage calculations, and compliance management.
- Unified Payroll & HR Platform: Offers a centralized system for payroll, HR, attendance, and recruiting, improving efficiency across employee management.
- Compliance & Tax Automation: Manages payroll tax calculations, filings, and payments across federal, state, and local jurisdictions with accuracy.
- Customizable Reporting & Analytics: Provides reliable, real-time insights into workforce data to support informed HR and finance decisions.
Best fit
- 50–1,000 employees
- Healthcare, manufacturing, retail, financial services, technology, and education
- Payroll Managers, HR Directors, Finance Controllers, Operations Managers, and Benefits Coordinators
- 50–1,000 employees
- Healthcare, nonprofits, education, professional services, manufacturing, and hospitality
- HR Directors, Payroll Managers, Finance Leaders, Operations Managers, and Compliance Officers
Reasons buyers look elsewhere
- Small businesses with straightforward payroll needs may prefer more simplified, budget-friendly solutions.
- Companies requiring extensive global payroll support might seek providers with international compliance expertise.
- Organizations wanting fully integrated talent management and benefits administration may explore full HCM suites.
- Companies needing international payroll support may consider platforms with global compliance capabilities.
- Businesses seeking highly customizable HR workflows or advanced talent management tools might opt for full-suite HCM systems.
- Organizations prioritizing rapid deployment and out-of-the-box integrations could explore more plug-and-play solutions.
Software Demo
Demo |
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How do Paylocity Web Pay and APS Payroll Compare on Features?
Total Features | 28 Features | 12 Features |
|---|---|---|
Unique Features | No unique features | No unique features |
Get Quote | Get Quote |
Compare Paylocity Web Pay and APS Payroll on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Paylocity Web Pay vs APS Payroll: Other Details
Organization Types supported |
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Platforms Supported |
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API Support |
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Get help choosing | Get help choosing |
Paylocity Web Pay vs APS Payroll Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
HIPAA | ✗ No | ✗ No |
|---|---|---|
Data Residency | 🇺🇸 US | 🇺🇸 US |
Paylocity Web Pay User Reviews & Rating Comparison
User Ratings | ||
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Rating Distribution | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Buyer sentiment is very strong across 1155 reviews, with consistently positive feedback. What buyers like
Common complaints
| Buyer sentiment Buyers generally praise APS Payroll for its ease of use, integration capabilities, and customer support, though some express concerns about implementation delays and limited customization. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product |
Paylocity Web Pay and APS Payroll Customers
Customers |  NWEA |  Central Christian  Antoine’s Restaurant  Faith Promise Church |
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Media and Screenshots
Screenshots |  4 Screenshots | No screenshots available. |
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Videos |  3 Videos |  3 Videos |
Top Alternatives to Paylocity Web Pay and APS Payroll in 2026
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Paylocity Web Pay or APS Payroll?
- Paylocity Web Pay and APS Payroll are closely matched with equal user ratings of 4.7. The right choice depends on your team size, budget, and specific Payroll Software needs.
- Do Paylocity Web Pay and APS Payroll offer a free trial?
- Neither Paylocity Web Pay nor APS Payroll currently lists a free trial.
- What is the starting price of Paylocity Web Pay vs APS Payroll?
- Paylocity Web Pay starts at Contact for pricing. APS Payroll starts at Contact for pricing.
- What are the top alternatives to Paylocity Web Pay?
- Top alternatives to Paylocity Web Pay include Deel, OnPay, Greenshades, APS Payroll, Gusto.
- What are the top alternatives to APS Payroll?
- Top alternatives to APS Payroll include OnPay, Square Payroll, Patriot Payroll, SurePayroll, Heartland Payroll.