OnBase vs Box Comparison
OnBase
Starting at Contact for pricing
- Large Enterprises
- Medium Business
OnBase provides enterprise information management capabilities that can help businesses optimise operations. It enables centralised secure storage of important content, allowing relevant data to be effortlessly delivered…
Box
Starting at $5 /User/Month
- Free Trial
- Large Enterprises
- Medium Business
Box is the next generation of content sharing tools that allow to securely store, manage, share, and access all business files. Box makes it easy for entire organization to: Create: Capture ideas, automate business proce…
OnBase leads on user satisfaction with a 4.2-star rating across 330 reviews.
OnBase vs Box — at a glance
| Feature | OnBase | Box |
|---|---|---|
| Rating | 4.2 / 5 | 3.1 / 5 |
| Reviews | 330 | 13,987 |
| Starting price | Contact for pricing | $5 /User/Month |
| Free trial | No | Yes |
| Free version | No | No |
| Best for | Large Enterprises, Medium Business | Large Enterprises, Medium Business, Small Business |
| Category | Enterprise Content Management (ECM) Software | Cloud Content Collaboration Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac |
| API | Available | Available |
| Support modes | 24/7 (Live rep) | 24/7 (Live rep), Online |
| Certifications | HIPAA, GDPR | SOC 2 |
| Data residency | Global | Global |
Key differences between OnBase and Box
- Pricing: Box starts at $5 /User/Month. OnBase pricing is not publicly listed.
- Free trial: Box offers a free trial; OnBase does not.
- User satisfaction: OnBase scores higher with a 4.2-star average.
- Deployment: OnBase supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows; Box supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac.
OnBase vs Box — find the better fit before you commit.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Enterprise Content Management (ECM) Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
Biggest differences
Start here before you go deeper into features.
Best for large enterprises needing customizable, secure content management solutions.
- You require centralized, secure storage for sensitive enterprise content.
- Your organization needs a low-code platform to build tailored business process automations.
- You want to improve productivity and reduce operational risks through flexible workflows.
- You are a small business with limited IT resources and need simple, out-of-the-box solutions.
- You cannot accommodate complex, resource-intensive implementation and prefer transparent pricing.
Large Enterprises, Medium Business, Small Business
OnBase typically suits Large Enterprises and Medium Business. Box tends to fit Large Enterprises and Medium Business better. The right choice depends on your team size, workflow, and whether a free trial matters.
Description | OnBase provides enterprise information management capabilities that can help businesses optimise operations. It enables centralised secure storage of important content, allowing relevant ... Read More about OnBase | Box is the next generation of content sharing tools that allow to securely store, manage, share, and access all business files. Box makes it easy for entire organization to: Create: Capture ... Read More about Box |
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Entry Level Pricing |
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Free Trial Availability |
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User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | Medium BusinessLarge Enterprises | — |
Get pricing help | Get pricing help |
Software Demo
Demo |
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How do OnBase and Box Compare on Features?
Total Features | 12 Features | 0 Features |
|---|---|---|
Unique Features | No unique features | No features |
Get Quote | Get Quote |
Compare OnBase and Box on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Pricing Page | Pricing information not available |  |
Other Details
Organization Types supported |
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Platforms Supported |
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Modes of support |
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API Support |
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Get help choosing | Get help choosing |
Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | — | ✓ Yes |
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HIPAA | ✓ Yes | ✗ No |
GDPR | ✓ Yes | — |
Single Sign-On (SSO) | ✓ Yes | ✓ Yes |
Multi-Factor Auth (MFA) | ✓ Yes | ✓ Yes |
Data Encryption | ✓ Yes | ✓ Yes |
Audit Logs | ✓ Yes | ✓ Yes |
Data Residency | 🌐 Global | 🌐 Global |
OnBase User Reviews & Rating Comparison
User Ratings | ||
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Rating Distribution | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Buyers generally appreciate OnBase for its robust content management and customization but note complexity and pricing as challenges. What buyers like
Common complaints
| Buyer sentiment Buyer sentiment is mixed across 174 reviews, so it is worth reviewing the tradeoffs closely. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product |
List of Customers
Customers |  Alliant Credit Union  PEMCO Insurance |  GE  Coca-Cola  intuit |
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Media and Screenshots
Videos |  3 Videos |  2 Videos |
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Top Alternatives to OnBase and Box in 2026
Alternatives |
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Add another option to compare side by side
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, OnBase or Box?
- OnBase edges out the other on user ratings (4.2 vs 3.1). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do OnBase and Box offer a free trial?
- Box offers a free trial. OnBase does not.
- What is the starting price of OnBase vs Box?
- OnBase starts at Contact for pricing. Box starts at $5 /User/Month.
- What are the top alternatives to OnBase?
- Top alternatives to OnBase include Laserfiche, Greenbox, Ezidox, Box, Box Relay.
- What are the top alternatives to Box?
- Top alternatives to Box include CollaborateCloud, Microsoft SharePoint, Dropbox Business, FileCloud, ownCloud.