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Microsoft OneNote vs Knowt Comparison

Last updated:

Microsoft OneNote

4.2(2,454 reviews)

Starting at Contact for pricing

  • Free Trial
  • Large Enterprises
  • Medium Business

Microsoft One note - The Microsoft onenote is a powerful notetaking software for online collaboration. Users can always capture inspiration and organize thoughts with onenote, supported by a large selection of apps for m…

Knowt

Starting at Contact for pricing

  • Individuals
  • Medium Business

Knowt is a free online learning platform that simplifies the process of creating assessments from notes. People such as teachers, students, and schools use this software. You can upload or type your notes into Knowt and…

Microsoft OneNote leads on user satisfaction with a 4.2-star rating across 2,454 reviews.

Microsoft OneNote vs Knowt — at a glance

FeatureMicrosoft OneNoteKnowt
Rating4.2 / 5
Reviews2,454
Starting priceContact for pricingContact for pricing
Free trial Yes No
Free version No No
Best forLarge Enterprises, Medium Business, Small BusinessIndividuals, Medium Business, Small Business
CategoryNote Taking SoftwareNote Taking Software
PlatformsSaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - MacSaaS/Web/Cloud, Mobile - Android, Mobile - iOS
API
Support modesOnlineOnline
CertificationsSOC 2, HIPAA, GDPR, ISO 27001
Data residencyGlobalGlobal

Key differences between Microsoft OneNote and Knowt

  • Free trial: Microsoft OneNote offers a free trial; Knowt does not.
  • Target audience: Microsoft OneNote is built for Large Enterprises and Medium Business, while Knowt targets Individuals and Medium Business.
  • Deployment: Microsoft OneNote supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac; Knowt supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS.

Microsoft OneNote vs Knowt — find the better fit before you commit.

01

Which tool fits your team best

02

Which is actually cheaper for your team size

03

Where each product wins, per real buyers

Most Note Taking Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.

Microsoft OneNote - Note Taking Software
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Knowt - Note Taking Software
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Talk to an expert

Biggest differences

Start here before you go deeper into features.

Microsoft OneNote

Best for collaborative teams needing seamless Microsoft Office integration.

Choose if
  • You require real-time collaboration with shared notebooks across devices.
  • Your team uses Microsoft Outlook and Office 365 tools extensively.
  • You need flexible organization of diverse data types and media.
Consider alternatives if
  • You need advanced note-taking features and extensive customization options.
  • Your team depends on robust third-party integrations outside the Microsoft ecosystem.

Knowt

Best for

Individuals, Medium Business, Small Business

Microsoft OneNote typically suits Large Enterprises and Medium Business. Knowt tends to fit Individuals and Medium Business better. The right choice depends on your team size, workflow, and whether a free trial matters.

Description

Microsoft One note - The Microsoft onenote is a powerful notetaking software for online collaboration. Users can always capture inspiration and organize thoughts with onenote, supported by ... Read More about Microsoft OneNote

Knowt is a free online learning platform that simplifies the process of creating assessments from notes. People such as teachers, students, and schools use this software. You can upload or ... Read More about Knowt

Free Trial Availability

  • No free trial

Spotsaas Score

What's this? ↗

8.6/10

Not Available

User Ratings

Based on verified Spotsaas reviews

Best Company Size

Small BusinessLarge Enterprises
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Software Demo

Demo

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How do Microsoft OneNote and Knowt Compare on Features?

Total Features

5 Features

4 Features

Unique Features

No unique features

No unique features

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Compare Microsoft OneNote and Knowt on pricing

Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.

Pricing Option

      Pricing Plans

      • Not Available
      • Not Available

      Pricing Page

      Microsoft OneNote pricing

      Pricing information not available

      Other Details

      Organization Types supported

      • Freelancers
      • Large Enterprises
      • Medium Business
      • Small Business
      • Individuals
      • Freelancers
      • Large Enterprises
      • Medium Business
      • Small Business
      • Individuals

      Platforms Supported

      • Browser Based (Cloud)
      • Mobile - Android
      • Mobile - iOS
      • Installed - Windows
      • Installed - Mac
      • Browser Based (Cloud)
      • Browser Based (Cloud)
      • Mobile - Android
      • Mobile - iOS
      • Installed - Windows
      • Installed - Mac
      • Browser Based (Cloud)

      Modes of support

      • 24/7 (Live rep)
      • Business Hours
      • Online
      • 24/7 (Live rep)
      • Business Hours
      • Online

      API Support

      • Not Available
      • Not Available
      Get help choosing
      Get help choosing

      Security & Compliance

      Certifications, data handling, and security controls for IT and compliance evaluators.

      SOC 2

      ✓ Yes

      HIPAA

      ✓ Yes
      ✗ No

      GDPR

      ✓ Yes

      ISO 27001

      ✓ Yes

      Single Sign-On (SSO)

      ✓ Yes

      Multi-Factor Auth (MFA)

      ✓ Yes

      Data Encryption

      ✓ Yes

      Audit Logs

      ✓ Yes

      Data Residency

      🌐 Global
      🌐 Global

      Microsoft OneNote User Reviews & Rating Comparison

      User Ratings

      No reviews available for the product

      Rating Distribution

      1288

      421

      83

      26

      12

      2

      0

      1

      1

      3

      Spotsaas Editor’s POV generated by AI

      Buyer sentiment

      Users generally appreciate OneNote’s integration and collaboration features but note limitations in advanced functionality and customization.

      What buyers like

      • Integration with Microsoft Office
      • Collaboration and real-time editing
      • Ease of note organization

      Common complaints

      • Limited advanced features
      • Formatting and customization difficulties

      What buyers like

      • Customizable flashcard generation
      • Spaced repetition feature
      • User-friendly interface

      Common complaints

      • Limited advanced features
      • Basic analytics options
      • May not suit all learning styles

      Pros and Cons

      • Seamless integration with Microsoft Outlook and Office 365 tools

      • Real-time collaboration through shared notebooks

      • Versatile organization of various data types and media

      • Inconsistent advanced functionality across platforms

      • Challenging formatting and customization for new users

      • Customizable flashcards cater to individual learning needs.

      • Spaced repetition enhances retention of information.

      • User-friendly design makes it accessible for all.

      • Limited advanced features may restrict some users.

      • Basic analytics may not provide deep insights.

      Positive Reviews

      No reviews available for the product

      No reviews available for the product

      Negative Reviews

      No reviews available for the product

      No reviews available for the product

      Media and Screenshots

      Screenshots

      No screenshots available.

      Knowt screenshot

      4 Screenshots

      Videos

      video-0

      1 Videos

      video-0

      2 Videos

      Top Alternatives to Microsoft OneNote and Knowt in 2026

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      Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].

      Frequently asked questions

      Which is better, Microsoft OneNote or Knowt?
      Microsoft OneNote edges out the other on user ratings (4.2 vs -1.0). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
      Do Microsoft OneNote and Knowt offer a free trial?
      Microsoft OneNote offers a free trial. Knowt does not.
      What is the starting price of Microsoft OneNote vs Knowt?
      Microsoft OneNote starts at Contact for pricing. Knowt starts at Contact for pricing.
      What are the top alternatives to Microsoft OneNote?
      Top alternatives to Microsoft OneNote include Evernote, Zoho Notebook, Amanote, Notes.io, Google Keep.
      What are the top alternatives to Knowt?
      Top alternatives to Knowt include Evernote, Nimbus Note, Milanote, Zoho Notebook, Supernotes.

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