Gusto vs Paylocity Web Pay Comparison
Gusto
Starting at $49 /user/month
- Free Trial
- Freelancers / Consultants
- Medium Business
Gusto is a comprehensive HR platform designed to help businesses of all sizes thrive. Whether you’re just starting out or scaling rapidly, Gusto provides the tools and guidance you need to grow and nurture your team. Tru…
Paylocity Web Pay
Starting at Contact for pricing
- Medium Business
- Small Business
Paylocity Web Pay is a cloud-based payroll software that helps businesses reduce time spent on managing payroll and effortlessly process employee information. The system offers features like time and attendance tracking,…
Paylocity Web Pay leads on user satisfaction with a 4.7-star rating across 1,198 reviews.
Spotsaas Analysis
GustoPaylocity Web Pay
The core difference lies in the target company size and complexity of features, with Gusto catering to small to mid-sized businesses seeking an all-in-one solution, while Paylocity Web Pay is designed for larger organizations requiring advanced payroll and HR functionalities. Gusto is ideal for businesses with 1-100 employees, whereas Paylocity Web Pay suits those with 50-1,000 employees.
- Best for small to mid-sized businesses - Integrated payroll and HR functionalities - User-friendly interface - Suitable for various industries including retail and nonprofits - Ideal for HR Managers and Payroll Administrators - Priced at $49
- Designed for larger organizations - Advanced payroll and HR capabilities - Supports industries like healthcare and technology - Ideal for Payroll Managers and HR Directors - Scalable for 50-1,000 employees - Pricing details not listed
Gusto vs Paylocity Web Pay — at a glance
| Feature | Gusto | Paylocity Web Pay |
|---|---|---|
| Rating | 4.4 / 5 | 4.7 / 5 |
| Reviews | 873 | 1,198 |
| Starting price | $49 /user/month | Contact for pricing |
| Free trial | Yes | No |
| Free version | No | No |
| Best for | Freelancers / Consultants, Medium Business, Small Business | Medium Business, Small Business |
| Category | Payroll Software | Payroll Software |
| Platforms | SaaS/Web/Cloud | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS |
| API | Available | Available |
| Support modes | Business Hours, Online | Business Hours, Online |
| Certifications | SOC 2, GDPR | — |
| Data residency | US | US |
Key differences between Gusto and Paylocity Web Pay
- Pricing: Gusto starts at $49 /user/month. Paylocity Web Pay pricing is not publicly listed.
- Free trial: Gusto offers a free trial; Paylocity Web Pay does not.
- Target audience: Gusto is built for Freelancers / Consultants and Medium Business, while Paylocity Web Pay targets Medium Business and Small Business.
- User satisfaction: Paylocity Web Pay scores higher with a 4.7-star average.
- Deployment: Gusto supports SaaS/Web/Cloud; Paylocity Web Pay supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS.
Gusto vs Paylocity Web Pay — find the better fit before you commit.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Payroll Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
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Gusto vs Paylocity Web Pay: Biggest differences
Start here before you go deeper into features.
Best for small to mid-sized businesses needing simple, integrated payroll and HR.
- You want an all-in-one platform combining payroll, benefits, hiring, and compliance.
- Your team values a user-friendly interface with straightforward setup and workflows.
- You need strong integrations with accounting tools like QuickBooks Online.
- Your business requires highly complex or heavily customized payroll processing.
- You are a large enterprise with extensive, process-heavy HR workflows.
Medium Business, Small Business
Gusto typically suits Freelancers / Consultants and Medium Business. Paylocity Web Pay tends to fit Medium Business and Small Business better. The right choice depends on your team size, workflow, and whether a free trial matters.
Description | Gusto is a comprehensive HR platform designed to help businesses of all sizes thrive. Whether you’re just starting out or scaling rapidly, Gusto provides the tools and guidance you need to ... Read More about Gusto | Paylocity Web Pay is a cloud-based payroll software that helps businesses reduce time spent on managing payroll and effortlessly process employee information. The system offers features ... Read More about Paylocity Web Pay |
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Entry Level Pricing |
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Free Trial Availability |
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SpotScoreWhat's this? ↗ | 9.7/10 | 8.6/10 |
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | 1-50 employees51-100 employees | 50–1,000 employees |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Streamlined Payroll Processing: Gusto simplifies payroll management, letting administrators run payroll in just a few clicks. Managers can save time and reduce errors, confirming employees get paid accurately and on time.
- Benefits Management: With Gusto, offering employee benefits is straightforward. From health insurance to retirement plans, you can manage and customize benefits packages that improve employee satisfaction and retention.
- User-Friendly Interface: Both managers and employees appreciate Gusto's intuitive design. This user-friendly platform means less training time for staff and more focus on what really matters – growing your business.
- Integrated Employee Self-Service: Lets employees easily access pay stubs, tax forms, and benefits information via a mobile-friendly portal.
- Reporting & Analytics: Provides real-time insights into payroll data and labor costs to help drive strategic HR and financial decisions.
- Complete Payroll Automation: Simplifies payroll processing with automatic tax filings, wage calculations, and compliance management.
Best fit
- 1-100 employees
- Human Resources, Retail, Restaurants, Nonprofits, Professional Services
- HR Managers, Payroll Administrators, Business Owners, Office Managers
- 50–1,000 employees
- Healthcare, manufacturing, retail, financial services, technology, and education
- Payroll Managers, HR Directors, Finance Controllers, Operations Managers, and Benefits Coordinators
Reasons buyers look elsewhere
- Users may seek alternatives to Gusto if they require specific features not offered by the platform, such as advanced payroll reporting or industry-specific compliance tools that better meet their unique business needs.
- Companies with larger workforces might explore alternatives for scalability, as they may find that other solutions provide more robust support for managing high employee volumes efficiently.
- Budget-conscious businesses might look for more cost-effective payroll and HR solutions, especially if they find Gusto's pricing structure doesn't align with their financial goals or operational requirements.
- Small businesses with straightforward payroll needs may prefer more simplified, budget-friendly solutions.
- Companies requiring extensive global payroll support might seek providers with international compliance expertise.
- Organizations wanting fully integrated talent management and benefits administration may explore full HCM suites.
Software Demo
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How do Gusto and Paylocity Web Pay Compare on Features?
Total Features | 54 Features | 28 Features |
|---|---|---|
Unique Features | No unique features | No unique features |
Get Quote | Get Quote |
Compare Gusto and Paylocity Web Pay on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Gusto vs Paylocity Web Pay: Other Details
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Get help choosing | Get help choosing |
Gusto vs Paylocity Web Pay Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | — |
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HIPAA | ✗ No | ✗ No |
GDPR | ✓ Yes | — |
ISO 27001 | ✗ No | — |
Single Sign-On (SSO) | ✓ Yes | — |
Multi-Factor Auth (MFA) | ✓ Yes | — |
Data Encryption | ✓ Yes | — |
Audit Logs | ✓ Yes | — |
Data Residency | 🇺🇸 US | 🇺🇸 US |
Gusto User Reviews & Rating Comparison
User Ratings | ||
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Rating Distribution | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Overall positive sentiment highlights ease of use and comprehensive features, tempered by some concerns over support consistency and limited advanced customization. What buyers like
Common complaints
| Buyer sentiment Buyer sentiment is very strong across 1155 reviews, with consistently positive feedback. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product |
Gusto and Paylocity Web Pay Customers
Customers |  Handlebar Cyclery  Dwg  American Canning |  NWEA |
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Media and Screenshots
Screenshots |  4 Screenshots |  4 Screenshots |
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Videos |  1 Videos |  3 Videos |
Top Alternatives to Gusto and Paylocity Web Pay in 2026
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Gusto or Paylocity Web Pay?
- Paylocity Web Pay edges out the other on user ratings (4.7 vs 4.4). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Gusto and Paylocity Web Pay offer a free trial?
- Gusto offers a free trial. Paylocity Web Pay does not.
- What is the starting price of Gusto vs Paylocity Web Pay?
- Gusto starts at $49 /user/month. Paylocity Web Pay starts at Contact for pricing.
- What are the top alternatives to Gusto?
- Top alternatives to Gusto include Paylocity Web Pay, Greenshades, Paychex Flex, Zenefits, SumoPayroll.
- What are the top alternatives to Paylocity Web Pay?
- Top alternatives to Paylocity Web Pay include Deel, OnPay, Greenshades, APS Payroll, Gusto.