Calendly vs BookSteam Comparison
Calendly
Starting at $8 /User/Month
- Free Trial
- Individuals
- Freelancers / Consultants
Calendly is free meeting scheduling software that dramatically increases your booking rates with Web-based meetings, while making it easy to book face-to-face time with busy clients. With Calendly, you can book an appoin…
BookSteam
Starting at $19.95 /Month
- Free Trial
- Large Enterprises
- Medium Business
BookSteam is a simple online appointment scheduler designed for small businesses to manage their customer service and client appointments. Its easy to use interface, Google Calendar integration, email and text alerts, re…
BookSteam leads on user satisfaction with a 4.6-star rating across 36 reviews.
Calendly vs BookSteam — at a glance
| Feature | Calendly | BookSteam |
|---|---|---|
| Rating | 4.5 / 5 | 4.6 / 5 |
| Reviews | 1,680 | 36 |
| Starting price | $8 /User/Month | $19.95 /Month |
| Free trial | Yes | Yes |
| Free version | No | No |
| Best for | Individuals, Freelancers / Consultants, Large Enterprises | Large Enterprises, Medium Business, Small Business |
| Category | Appointment Scheduling Software | Appointment Scheduling Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS | SaaS/Web/Cloud, Mobile - Android |
| API | Available | — |
| Support modes | Business Hours, Online | Business Hours, Online |
| Certifications | SOC 2, GDPR | GDPR |
| Data residency | US | US |
Key differences between Calendly and BookSteam
- Pricing: Calendly starts at $8 /User/Month, while BookSteam starts at $19.95 /Month.
- Target audience: Calendly is built for Individuals and Freelancers / Consultants, while BookSteam targets Large Enterprises and Medium Business.
- User satisfaction: BookSteam scores higher with a 4.6-star average.
- Deployment: Calendly supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS; BookSteam supports SaaS/Web/Cloud, Mobile - Android.
Calendly vs BookSteam — find the better fit before you commit.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Appointment Scheduling Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
Biggest differences
Start here before you go deeper into features.
Best for simple, efficient scheduling with strong calendar integrations.
- You need to streamline meeting bookings and reduce scheduling back-and-forth.
- Your team uses multiple calendar platforms and requires seamless integration.
- You want an easy-to-use tool suitable for freelancers, small businesses, and mid-sized teams.
- You require extensive onboarding support and detailed user training.
- Your organization depends on a large marketplace of third-party app integrations.
Best for small businesses needing simple, efficient appointment scheduling and reminders.
- You run a small business with up to 500 employees needing easy appointment management
- You want quick setup with a user-friendly interface and strong customer support
- You need integrated email and text alerts plus basic reporting and review features
- Your business requires advanced API integrations or custom workflow automation
- You need extensive front-end customization or personalized client-facing features
Calendly: Best for simple, efficient scheduling with strong calendar integrations. BookSteam: Best for small businesses needing simple, efficient appointment scheduling and reminders.
Description | Calendly is free meeting scheduling software that dramatically increases your booking rates with Web-based meetings, while making it easy to book face-to-face time with busy clients. With ... Read More about Calendly | BookSteam is a simple online appointment scheduler designed for small businesses to manage their customer service and client appointments. Its easy to use interface, Google Calendar ... Read More about BookSteam |
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Entry Level Pricing |
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Free Trial Availability | ||
Spotsaas ScoreWhat's this? ↗ | 9.8/10 | 9.1/10 |
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | 1-50 employees51-500 employees | 1-50 employees51-500 employees |
Get pricing help | Get pricing help |
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How do Calendly and BookSteam Compare on Features?
Total Features | 10 Features | 12 Features |
|---|---|---|
Unique Features | No unique features | No unique features |
Get Quote | Get Quote |
Compare Calendly and BookSteam on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Other Details
Organization Types supported |
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Platforms Supported |
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API Support |
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Get help choosing | Get help choosing |
Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | — |
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HIPAA | ✗ No | ✗ No |
GDPR | ✓ Yes | ✓ Yes |
ISO 27001 | ✗ No | — |
Single Sign-On (SSO) | ✓ Yes | — |
Multi-Factor Auth (MFA) | ✓ Yes | — |
Data Encryption | ✓ Yes | ✓ Yes |
Data Residency | 🇺🇸 US | 🇺🇸 US |
Calendly User Reviews & Rating Comparison
User Ratings | ||
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Rating Distribution | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Users generally praise Calendly for its ease of use, efficient scheduling, and strong calendar integrations, though some find onboarding and advanced features limited. What buyers like
Common complaints
| Buyer sentiment Overall positive user sentiment highlights ease of use, efficient scheduling, and helpful customer support, tempered by integration and customization limitations. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product |
Media and Screenshots
Screenshots |  1 Screenshots |  4 Screenshots |
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Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Calendly or BookSteam?
- BookSteam edges out the other on user ratings (4.6 vs 4.5). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Calendly and BookSteam offer a free trial?
- Yes, both Calendly and BookSteam offer a free trial.
- What is the starting price of Calendly vs BookSteam?
- Calendly starts at $8 /User/Month. BookSteam starts at $19.95 /Month.
- What are the top alternatives to Calendly?
- Top alternatives to Calendly include Appointy, Acuity Scheduling, Setmore, Microsoft Bookings, Cogsworth.
- What are the top alternatives to BookSteam?
- Top alternatives to BookSteam include Appointy, Calendly, SimplyBook.me, Microsoft Bookings, Cogsworth.