Buyer's Guide · United Kingdom
UK Electronic Signature Software in 2026
By Rajat Gupta, Founder & Lead Reviewer
This guide ranks the 7 best Electronic Signature Software options available in the United Kingdom as of 2026, ordered by SpotScore — a composite of ratings, verified reviews, and feature coverage. All tools listed support UK compliance requirements and are evaluated for suitability in the UK market.
Top Electronic Signature Software in the United Kingdom: Quick Comparison
Ranked by SpotScore — a composite of ratings, reviews, and feature coverage
| # | Product | SpotScore | Rating | Pricing model |
|---|---|---|---|---|
| 1 | Signable | 9.1 | 4.9/5 (452) | Free Trial, Subscription, Quotation Based |
| 2 | Legalesign | 8.9 | 4.8/5 (288) | Free Trial, Subscription, Quotation Based |
| 3 | FilesDNA | 8.4 | 5.0/5 (20) | Freemium, Subscription |
| 4 | MyDocSafe | 8.2 | 4.2/5 (14) | Free Trial, Freemium, Subscription |
| 5 | Fill | 8.1 | — | Freemium, Subscription |
| 6 | E-Sign | 8.0 | 4.6/5 (93) | Free Trial, Subscription, Quotation Based |
| 7 | Foxit eSign | 9.2 | 5.0/5 (121) | Free Trial, Subscription, Quotation Based |
1. Signable
Elevate your document process with Signable.
- SpotScore
- 9.1/10
- User rating
- Pricing model
- Free Trial, Subscription, Quotation Based
- Availability
- Available in the United Kingdom
Signable, a UK-based electronic signature service, simplifies the process of sending documents for businesses. With its flexible pricing plans, mobile-friendly signing options, and unlimited users, Signable offers convenience and affordability. The software is equipped with SSL encryption security to keep electronic documents safe. It provides a seamless e-signature experience and has a dedicated customer success team to assist users. Additionally, Signable has an affiliate scheme for businesses to earn money from their customers. Users can also integrate the software into their CRM systems through a free API access. Signable's email system sends a unique link to the signer for them to add their electronic signature. It is suitable for all businesses, big or small, to manage, send, and sign documents easily.
2. Legalesign
Streamline document management and go paperless with Legalesign.
- SpotScore
- 8.9/10
- User rating
- Pricing model
- Free Trial, Subscription, Quotation Based
- Availability
- Available in the United Kingdom
Experience the ultimate efficiency and convenience in document management with Legalesign. With this electronic signature software, you can effortlessly manage all your organization's signed, witnessed, and approved documents. Its user-friendly interface and practical features make it easy to adapt to the ever-changing needs of modern customers and their advanced requirements. Not to mention, Legalesign offers an excellent ROI for businesses. One of its standout features is the fast completion of contracts, thanks to its advanced and scalable system. Plus, with Legalesign's paperless procedures, you can save on costs for printers, inks, stamps, and other such products. Try Legalesign and say goodbye to physical signatures for good.
3. FilesDNA
Efficient, secure signatures made easy.
- SpotScore
- 8.4/10
- User rating
- Pricing model
- Freemium, Subscription
- Availability
- Available in the United Kingdom
Transform your electronic signature workflow with FilesDNA, the ultimate solution for secure and efficient document signing. Our advanced system allows users to add online e-signatures, edit, store, and send files with ease. Simply upload your document and select recipients to add e-signatures. No registration required! You can also create online templates, collect multiple signatures, and send documents to multiple signers simultaneously. FilesDNA offers a user-friendly way to authenticate and process official documents in a matter of seconds. Choose from a free personal version or upgrade to one of our two premium versions for professional use. Experience the convenience of FilesDNA today.
4. MyDocSafe
Effortless eSigning for secure business transactions.
- SpotScore
- 8.2/10
- User rating
- Pricing model
- Free Trial, Freemium, Subscription
- Availability
- Available in the United Kingdom
MyDocSafe provides a secure eSign system for organizations, no matter the industry. Reduce the time and effort taken to onboard new clients with automatic document distribution and reminders, while having the assurance that your data is stored and backed-up safely, meeting the necessary legal requirements. Streamline your customer journey and make sure prospects and customers remain engaged with MyDocSafe's comprehensive set of easy-to-use tools.
5. Fill
Effortlessly manage and sign digital documents with ease.
- SpotScore
- 8.1/10
- Pricing model
- Freemium, Subscription
- Availability
- Available in the United Kingdom
Fill is a powerful document management solution designed to make document sharing and storage easy. This tool comes with a convenient search bar, enabling users to easily access thousands of existing forms in seconds. An added bonus is that they can also drag and drop the form they want. Fill can help users to fill PDF documents and sign them digitally too, simply sign up and create an account to get started. A vast selection of templates is available to fill, ranging from Land Registry - RX4, W9-
6. E-Sign
Streamline your signatures, save time and money.
- SpotScore
- 8.0/10
- User rating
- Pricing model
- Free Trial, Subscription, Quotation Based
- Availability
- Available in the United Kingdom
E-Sign is the fastest, most secure, and easiest way to electronically sign your documents and close deals quicker. Our service delivers unparalleled security and usability, enabling your business to save time and money. With a range of electronic signature solutions, E-Sign make signing documents online a breeze, allowing you to keep your professional and personal transactions safe and trouble-free.
7. Foxit eSign
Streamline sign-offs with secure eSignatures.
- SpotScore
- 9.2/10
- User rating
- Pricing model
- Free Trial, Subscription, Quotation Based
- Availability
- Available in the United Kingdom
Foxit eSign is a cutting-edge virtual solution for authenticating signatures on documents. This user-friendly platform streamlines the signature collection process and offers document templates, bulk options, and white label customization. With top-notch security measures, including HIPAA and SOC2 compliance, and seamless integration through API, Foxit eSign is trusted by clients in over 60 countries and available in 12 languages. Its advanced electronic signatures guarantee 100% security and convenience, eliminating the need for paper documents, bulk mailing, faxing, scanning, or additional software. The platform's intuitive interface caters to non-developers, making operational tasks effortless.
How to Choose Electronic Signature Software in the United Kingdom
In the United Kingdom, the use of Electronic Signature Software is governed by the Electronic Communications Act 2000 and the eIDAS Regulation (EU) No 910/2014. These regulations establish the legal framework for electronic signatures, ensuring that they are recognized as valid and enforceable in business transactions. Your business must ensure compliance with these laws to mitigate risks associated with invalid signatures, which could lead to legal disputes and financial penalties. The core challenge you face is selecting software that not only meets these regulatory requirements but also integrates seamlessly with your existing systems and workflows.
Asking an electronic signature software vendor whether it holds Cyber Essentials is a short question with a checkable answer: the NCSC scheme covers five named technical controls and is increasingly a condition of bidding for work.1 Major players in the market include DocuSign and Adobe Sign, which have established a strong presence due to their compliance with UK regulations.
Key Regulations
Electronic Communications Act 2000
This act requires that electronic signatures must be capable of identifying the signatory and indicating their approval of the information contained in the document. Your software must provide features that ensure the integrity and authenticity of the signature. Failure to comply can result in legal challenges and the potential invalidation of contracts.
eIDAS Regulation (EU) No 910/2014
The eIDAS Regulation establishes standards for electronic signatures across EU member states, including the UK. Your software must support advanced electronic signatures, which require a qualified certificate issued by a trusted service provider. Non-compliance could lead to the rejection of documents in cross-border transactions and significant legal liabilities.
UK GDPR
The UK General Data Protection Regulation mandates that personal data must be processed lawfully, transparently, and for specific purposes. Your Electronic Signature Software must ensure that any personal data collected during the signing process is handled in accordance with these principles. Non-compliance can result in fines up to £17.5 million or 4% of annual global turnover, whichever is higher.
Companies Act 2006
This act stipulates that companies must maintain accurate records of all signatures on documents, including electronic signatures. Your software must provide an audit trail that records the time, date, and IP address of each signature. Failure to maintain these records can lead to penalties and issues with corporate governance.
Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013
These regulations require that consumers are provided with clear information before they enter into contracts electronically. Your software must ensure that consumers can easily access terms and conditions and provide explicit consent. Non-compliance can lead to contract disputes and consumer claims.
Payment Services Regulations 2017
These regulations govern electronic payments and require that electronic signatures used in payment transactions are secure and verifiable. Your software must integrate with secure payment gateways and provide mechanisms for authentication. Non-compliance can result in transaction failures and financial penalties.
What to Look For
eIDAS-compliant electronic signature functionality
Your software must support electronic signatures that comply with the eIDAS Regulation, particularly for cross-border transactions. Verify that the vendor can provide advanced electronic signatures backed by qualified certificates from trusted providers. This feature is crucial for ensuring the legality of documents in the UK and EU.
Audit trail and record-keeping capabilities
The software should offer comprehensive audit trails that log every action taken during the signing process. This includes timestamps, IP addresses, and user identities. Ensure that the vendor can demonstrate how their solution meets the record-keeping requirements of the Companies Act 2006.
GDPR-compliant data handling
Your Electronic Signature Software must have features that ensure compliance with the UK GDPR. This includes data encryption, user consent management, and the ability to delete personal data upon request. Confirm with vendors how they handle personal data to avoid potential fines.
Integration with existing business systems
The software should easily integrate with your existing CRM, document management, and accounting systems. Check with vendors about their integration capabilities to streamline workflows and ensure a smooth transition. This is essential for maintaining operational efficiency.
Consumer consent management tools
Your software must include features that facilitate clear consumer consent in line with the Consumer Contracts Regulations. This means providing options for consumers to review terms and conditions before signing. Verify that the vendor can demonstrate how their solution ensures compliance.
Secure payment integration
If your business processes payments electronically, the software must integrate with secure payment gateways. This ensures that electronic signatures used in payment transactions are verifiable and secure. Confirm with vendors how they handle payment security to mitigate financial risks.
Common mistake: Many UK businesses overlook the importance of eIDAS compliance when selecting Electronic Signature Software. This oversight can lead to invalid contracts and costly legal disputes. Always verify that the software supports eIDAS-compliant signatures before making a purchase to protect your business from potential liabilities.
Compliance Checklist
Does the software support eIDAS-compliant electronic signatures?
This question is crucial because eIDAS compliance is necessary for the legal validity of electronic signatures in the UK and EU. If the vendor answers no, you risk invalidating contracts in cross-border transactions.
Can the software provide a complete audit trail for each signature?
An audit trail is essential for compliance with the Companies Act 2006. If the vendor cannot provide this feature, you may face penalties for inadequate record-keeping.
Is the software capable of handling personal data in accordance with UK GDPR?
GDPR compliance is mandatory for processing personal data. A negative response from the vendor could expose your business to significant fines.
Does the software facilitate consumer consent management?
This feature is necessary to comply with the Consumer Contracts Regulations. If the vendor cannot confirm this, you may face legal challenges from consumers.
Does the software integrate with secure payment gateways?
Integration with payment gateways is vital for secure electronic transactions. If the vendor cannot confirm this capability, your business may face transaction failures.
Is the software recognized by any UK regulatory bodies?
Recognition by regulatory bodies ensures that the software meets industry standards. If the vendor cannot provide evidence of recognition, it may indicate compliance risks.
Questions to Ask Vendors
- Is your software eIDAS-compliant for electronic signatures?
- Can you provide examples of how your software maintains an audit trail?
- How does your software ensure compliance with UK GDPR?
- What features do you offer for consumer consent management?
- Can your software integrate with secure payment gateways?
Frequently Asked Questions
Yes, electronic signatures are legally binding in the UK under the Electronic Communications Act 2000 and the eIDAS Regulation. These laws recognize electronic signatures as valid as traditional handwritten signatures, provided they meet specific criteria for authenticity and integrity. To ensure compliance, use software that supports eIDAS-compliant signatures and provides an audit trail.
Penalties for non-compliance can vary depending on the specific regulation violated. For instance, failing to comply with the UK GDPR can result in fines up to £17.5 million or 4% of annual global turnover. Additionally, invalid electronic signatures can lead to legal disputes and the potential invalidation of contracts. Ensure your software meets all regulatory requirements to avoid these risks.
To ensure compliance, select Electronic Signature Software that supports eIDAS-compliant signatures and provides features like audit trails and GDPR data handling. Verify that the vendor can demonstrate their software's compliance with relevant regulations. Regularly review your processes to ensure ongoing compliance as regulations evolve.
Key features include eIDAS-compliant signature functionality, comprehensive audit trails, GDPR-compliant data handling, and integration with existing business systems. These features ensure that your electronic signatures are legally valid and that your business remains compliant with UK regulations. Always verify these capabilities with vendors before making a purchase.
In general, electronic signatures can be used for most contracts in the UK, but there are exceptions for certain documents, such as wills and powers of attorney. To ensure compliance, use Electronic Signature Software that meets the requirements of the Electronic Communications Act 2000 and eIDAS Regulation. Always consult legal advice for specific contract types to confirm validity.
Electronic signature software can benefit a wide range of businesses in the UK, including legal firms, real estate agencies, and financial institutions. Any organization that requires signed documentation can streamline their processes and enhance efficiency through the use of electronic signatures.
Most electronic signature software solutions offer integrations with popular UK business systems such as CRM and document management tools. This allows for seamless workflows and improved efficiency, facilitating easier document handling and signature collection.
The cost of electronic signature software in the UK varies widely, typically ranging from £10 to £50 per user per month, depending on features and subscription plans. Some providers also offer free trials or pay-as-you-go options, making it accessible for businesses of all sizes.
Electronic signatures in the UK are considered secure when using reputable software providers that comply with the eIDAS Regulation. These platforms often utilize encryption, secure storage, and audit trails to ensure the integrity and confidentiality of signed documents.
Electronic signature software offers several advantages, including faster turnaround times, reduced printing and mailing costs, and enhanced tracking capabilities. Businesses in the UK can also benefit from improved compliance and security features that traditional signatures may lack.
Yes, electronic signatures can be used for court documents in the UK, provided they meet the necessary legal requirements. However, it is advisable to check with legal counsel to ensure compliance with specific court rules and regulations.
If a signatory does not receive the electronic signature request in the UK, first check the email address used for any errors. Additionally, ensure that the email has not been filtered into spam or junk folders, and consider resending the request or using an alternative communication method to notify them.
Most electronic signature software platforms provide tracking features that allow users to monitor the status of documents sent for signature. Users can see when a document is viewed, signed, or declined, enabling better management of the signing process.
While electronic signatures are widely accepted, certain industries such as healthcare and government may have specific regulations that limit their use. Businesses in these sectors should consult relevant guidelines to determine the applicability of electronic signatures for their documents.
What Is the Best Software for Digital Signatures?
Verified review volume stands in for adoption in electronic signature software, and on this page it runs from 19 to 2,313. HelloSign (2,313) sits well above the group median of 246, which is where the weight of real-world use is concentrated. Ratings on MyDocSafe and FilesDNA rest on much smaller samples, and move more with each new review.
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].