MRPeasy Pricing in 2026: Per-User Tiers and Total Cost Explained

Short answer: MRPeasy is priced per user, per month, in tiers. Every user needs a license, and each higher tier unlocks more of the system: from core inventory and production planning up to procurement, CRM, multi-site and advanced features. You can pay monthly or annually. There is a free trial, and onboarding is mostly self-serve with optional paid help. For small manufacturers replacing spreadsheets, your total cost is licenses × users × tier, plus the accounting system you connect (usually QuickBooks Online or Xero), plus setup time. Check current pricing on MRPeasy’s site for today’s figures.

This guide explains how MRPeasy pricing works in 2026, how to pick a tier, what drives cost, the implementation and hidden costs, a formula with a worked example, and how MRPeasy compares with Katana and bigger ERPs on value. We do not quote prices or plan names because MRPeasy revises them. For features and reviews, see the MRPeasy profile.

How MRPeasy Pricing Works in 2026

MRPeasy is cloud MRP and light ERP for small manufacturers. It models how products are made: bills of materials, routings with operations on work centres, capacity-aware scheduling, stock with lot and serial tracking, purchasing driven by material requirements, customer orders, quotes and shop floor reporting.

The pricing model is simple to explain:

• Per user: every person who logs in needs a license. That includes planners, buyers, salespeople, warehouse staff and operators who report production.
• Tiered by function: lower tiers cover core manufacturing and inventory; higher tiers add modules such as procurement, CRM and quoting, multi-site operation and advanced planning or integrations.
• One tier per account: the tier generally applies to the whole account, so you pay the tier’s price for each user. Confirm whether you can mix tiers, for example a higher tier for planners and a lower one for operators, before you model costs.
• Billing term: monthly or annual, with annual lowering the monthly equivalent.

Cost component	How it is charged	What makes it go up
User licenses	Per user per month at your tier’s rate	Every added user, including shop floor staff
Tier	Applies to the whole account	Needing procurement, CRM, multi-site or advanced features
Billing term	Monthly or annual	Monthly costs more per month
Onboarding help	Self-serve, or paid consulting	Data migration, BOM and routing setup, training
Accounting	Separate subscription (QuickBooks Online or Xero), unless basic in-app accounting is enough	Accounting plan level
Integrations	Native, or via connector platforms with their own fees	Ecommerce, EDI, custom API work

MRPeasy Tiers Explained by Purpose

• Entry tier: a small workshop moving off spreadsheets. Stock, BOMs, manufacturing orders and production planning.
• Middle tiers: growing manufacturers that need MRP-driven purchasing, supplier management, customer orders with quotes and CRM, and more reporting.
• Top tiers: manufacturers running several sites or needing advanced planning, deeper integrations and API use.

The most common mistake is buying the entry tier to save money, then discovering that procurement or quoting, which the team needs daily, sits a tier up. Because the tier applies to every user, the upgrade raises the whole bill. Choose the tier based on the processes you will run in the first year.

What Drives Your MRPeasy Cost?

Headcount in the system

Per-user pricing means the bill scales with adoption. Decide early whether operators will report production themselves (more licenses, better data) or whether a supervisor will report on their behalf (fewer licenses, more admin). Ask how MRPeasy licenses shared shop floor terminals.

Tier

The tier sets the price per user. A higher tier with fewer users can cost less than a lower tier with many; model both.

Sites

If you run more than one plant or warehouse that plans independently, you may need a tier that supports multi-site operation.

Accounting route

MRPeasy offers basic accounting options in-app, and integrates with QuickBooks Online and Xero. Most manufacturers keep their accounting system, which is a separate subscription.

How to Choose the Right MRPeasy Tier

1. List your processes for the next 12 months: production planning, purchasing, quoting, CRM, multi-site, traceability, integrations.
2. Map each process to a tier using MRPeasy’s current plan comparison. The highest tier any daily process needs is your tier.
3. Count users by role: office users who plan, buy and sell, and shop floor users who report work.
4. Model two scenarios: with and without shop floor licenses, and at your current and next-year headcount.
5. Price annual and monthly billing for each scenario.
6. Test in the trial at the tier you plan to buy, so you do not rely on features that are not included.

Using the MRPeasy Free Trial Well

A trial only tells you about cost if it tests your real workflow. Load five to ten representative products with complete BOMs and routings, set up the work centres they use, enter a few real customer orders and run an MRP plan. Check whether the schedule looks like what your production lead would plan by hand, whether purchase suggestions make sense, and whether the reports finance needs exist. Connect your accounting system in the trial if possible. If the trial stalls because you cannot define routings or cycle times, that is useful information: budget internal time to capture them whichever MRP you buy.

MRPeasy Implementation Costs

MRPeasy is built for self-implementation, with documentation, videos and support included. Small manufacturers with clean data can go live quickly. Paid consulting or partner help is available if you want someone to configure the system for you. The real implementation cost is usually internal time:

• Building accurate bills of materials and routings for your products
• Defining work centres, working hours and cycle times
• Loading opening stock, costs and open orders
• Connecting accounting and any ecommerce channels
• Training planners, buyers and operators, and running old and new systems in parallel briefly

Plan for a production lead to own this work. If routings and cycle times are unknown today, capturing them is part of the project, whichever MRP you choose.

Hidden Costs to Ask About

• Which tier includes each module you need, and whether any are add-ons
• How shop floor users and shared terminals are licensed
• Integration costs for channels without a native connection
• Paid consulting rates if you need configuration help
• Price changes when you add users mid-contract
• Data export options if you later move to a larger ERP

How to Estimate Your MRPeasy Cost

Annual cost = (users × per-user price at your tier × 12) + accounting and connected apps (× 12) + consulting (year one) + internal setup time

Worked example with made-up inputs, not MRPeasy prices:

Input (illustrative)	Value	First year
Users	8
Per-user monthly price at chosen tier	80
Licenses (8 × 80 × 12)		7,680
Accounting app	50 a month	600
Consulting for BOM and routing setup (one-off)		2,000
Total cash cost		10,280

Run the same model with two tiers and two headcounts (for example, with and without operator licenses) to see how sensitive your budget is to adoption.

What Pricing and Value Does MRPeasy Provide for Small Manufacturers?

For a small manufacturer replacing spreadsheets, MRPeasy’s value comes from getting real MRP (routings, capacity scheduling, material requirements and procurement) at a per-user subscription, without an ERP implementation project. Signs it will pay back:

• Jobs are late because nobody can see capacity across work centres
• Materials run out or pile up because purchasing is not tied to the production plan
• Quotes take too long because costs and lead times live in people’s heads
• You cannot trace which lot went into which finished product

Signs it may not: you mostly assemble simple kits (an inventory tool may be enough), your bottleneck is ecommerce order flow more than scheduling (see Katana pricing), or you need multi-entity accounting and plant-level quality management (see best manufacturing ERP software).

MRPeasy vs Katana on Pricing

	MRPeasy	Katana
Model	Per user, tiered by function	Tiered plans plus add-ons
Cost grows with	Every added user	Plan level and add-ons
Strongest for	Capacity-aware scheduling and make-to-order	Ecommerce-driven batch production
Setup style	Self-serve, optional consulting	Self-serve, optional guided onboarding

For the full feature comparison, read Katana vs MRPeasy.

MRPeasy Alternatives by Budget

• Similar budget, different strengths: Katana for ecommerce makers, Fishbowl for QuickBooks-centred manufacturers.
• Modular ERP: Odoo manufacturing apps, which scale into a broader ERP (see Odoo pricing).
• Mid-market ERP when you outgrow MRP: Acumatica, Business Central and NetSuite (see Acumatica pricing, Business Central pricing and NetSuite pricing).
• Scheduling only: if scheduling is the only gap, see production scheduling software.

For the full list, see the MRPeasy alternatives list and best MRP software.

Questions to Ask MRPeasy Before You Buy

1. Which tier includes procurement, CRM and quoting, and multi-site planning?
2. Does every user need the same tier, and how are shop floor terminals licensed?
3. What is the annual billing discount, and can we change tiers mid-term?
4. Which integrations are native, and which need a connector subscription?
5. What support is included, and what do consulting services cost?
6. How do we export data if we move to a larger ERP later?

Frequently Asked Questions