Trolley Accounts Payable

1-on-1 Meetings

1-on-1 Meetings in Trolley Accounts Payable facilitate direct communication between team members and managers to discuss workflow progress, address challenges, and align on goals. This feature promotes collaboration, accountability, and continuous improvement within the AP team by enabling focused, personalized interactions that enhance operational efficiency and employee engagement.

Access Control

Access Control in Trolley Accounts Payable enforces role-based permissions, restricting system access based on user roles and responsibilities. This ensures sensitive financial data is protected from unauthorized users and enhances internal security. The feature supports compliance requirements by maintaining strict control over who can view, edit, or approve accounts payable transactions and documents.

Accounts Payable

Accounts Payable in Trolley automates invoice capture, approval, and payment processes to improve accuracy and speed. It streamlines vendor payments, tracks liabilities, and integrates with financial systems to maintain real-time accounting records. This feature reduces manual errors, accelerates cash flow management, and enhances transparency across the entire payables lifecycle.

Activity Management

Activity Management in Trolley tracks and logs all AP-related user actions, such as invoice submissions, approvals, and payment processing. It provides detailed visibility into operational workflows, enabling managers to monitor productivity, identify bottlenecks, and ensure compliance. This feature supports audit readiness by maintaining a comprehensive record of activities within the AP system.

Approval Workflow

Approval Workflow automates invoice routing and authorization in Trolley based on configurable rules like amount limits and department. It ensures that invoices are reviewed by appropriate personnel before payments are processed. This feature accelerates decision-making, enforces policy compliance, and maintains a transparent, auditable trail of approval actions.

Cash Management

Cash Management in Trolley provides tools to optimize the timing and control of outgoing payments. It helps finance teams forecast cash flow, schedule payments strategically, and avoid overdrafts or late fees. This feature enhances liquidity management, ensuring the organization maintains adequate working capital while meeting vendor obligations promptly.

Collaboration Tools

Collaboration Tools in Trolley enable seamless communication and document sharing between AP teams, vendors, and approvers. Users can comment on invoices, share updates, and resolve discrepancies directly within the platform. This feature reduces email overload, accelerates issue resolution, and fosters teamwork, improving overall AP process efficiency.

Commission Management

Commission Management within Trolley automates tracking, calculation, and disbursement of commissions related to sales or procurement activities. It integrates commission rules and policies to ensure accuracy and timely payouts. This feature supports transparency, reduces manual errors, and enhances motivation by simplifying the complex commission payment process.

Customizable Branding

Customizable Branding in Trolley allows organizations to tailor the user interface, reports, and vendor communications with company logos, colors, and themes. This feature enhances professionalism and consistency in all AP-related interactions and documentation. It strengthens brand identity and ensures a cohesive experience for users and external partners.

Dashboard

The Dashboard in Trolley delivers a real-time, centralized view of AP metrics such as invoice status, payment schedules, and outstanding approvals. It provides customizable visual widgets and key performance indicators to help finance teams monitor process health and identify bottlenecks. This feature enables informed decision-making and efficient management of payable workflows.

Data Import-Export

Data Import-Export in Trolley facilitates seamless transfer of invoices, payment data, and reports between the AP system and external financial or ERP platforms. This feature supports bulk data handling, reduces manual entry, and ensures data integrity. It streamlines integrations and enhances overall operational efficiency by enabling smooth information exchange.

Fraud Detection

Fraud Detection in Trolley employs automated algorithms to identify suspicious activities such as duplicate invoices, irregular payment requests, or unauthorized vendor changes. It helps prevent financial losses by flagging potential risks and enforcing approval controls. This feature strengthens security and supports compliance by safeguarding accounts payable processes from fraudulent actions.

Multi-Currency

Multi-Currency functionality in Trolley supports processing invoices and payments in various international currencies. It applies current exchange rates and maintains accurate financial records for cross-border transactions. This feature enables global operations, ensuring compliance with international accounting standards while simplifying foreign currency management in AP.

Multi-Location

Multi-Location support in Trolley allows centralized management of accounts payable processes across multiple offices or subsidiaries. It enables location-specific approval workflows, reporting, and budget controls. This feature provides scalability and operational consistency, helping organizations efficiently oversee decentralized AP functions within a unified system.

Payment Processing

Payment Processing in Trolley automates disbursement of funds via electronic transfers, checks, or virtual cards upon invoice approval. It ensures timely, accurate payments and maintains a clear audit trail. This feature reduces manual effort, minimizes errors, and improves vendor relationships by facilitating reliable and efficient payment workflows.

Real-time Reporting

Real-time Reporting in Trolley provides instant access to up-to-date AP data including invoice volumes, payment statuses, and spend trends. Interactive dashboards and customizable reports enable finance teams to monitor performance and make data-driven decisions. This feature enhances transparency and agility in managing accounts payable operations.

Reminders

Reminders in Trolley send automated notifications for pending approvals, upcoming payment deadlines, or required documentation. This feature helps prevent delays, late fees, and missed tasks by keeping users informed and accountable. It improves workflow efficiency and supports proactive management of accounts payable responsibilities.

Reporting (Analytics)

Reporting (Analytics) in Trolley provides advanced data analysis tools that uncover trends, identify inefficiencies, and measure key performance indicators within AP workflows. It supports predictive insights and continuous improvement initiatives by transforming raw data into actionable intelligence, empowering organizations to optimize their accounts payable processes.

Reporting

Reporting in Trolley offers comprehensive, customizable insights into AP activities, financial metrics, and compliance status. Users can generate detailed reports to support audits, budgeting, and strategic planning. This feature enhances visibility into payables, enabling organizations to optimize cash flow and maintain regulatory compliance.

Tax Management

Tax Management in Trolley automates calculation, tracking, and reporting of applicable taxes on invoices and payments. It ensures compliance with local tax regulations and maintains accurate records for audits. This feature reduces manual tax processing errors and supports timely submission of tax filings within accounts payable operations.

Third-party Integration

Third-party Integration in Trolley enables seamless connection with ERP systems, banking platforms, and procurement tools. This integration synchronizes data, reduces manual entry, and ensures consistency across financial systems. The feature streamlines workflows and enhances operational efficiency by creating a connected, automated AP ecosystem.

Vendor Management

Vendor Management in Trolley centralizes supplier information, including contact details, payment terms, and transaction history. It simplifies vendor onboarding, communication, and performance tracking. This feature improves data accuracy, strengthens supplier relationships, and supports efficient management of vendor-related accounts payable activities.

Workflow Management

Workflow Management in Trolley allows customization and automation of AP processes including invoice capture, approval routing, and payment scheduling. It ensures consistent execution of business rules and policies. This feature increases process efficiency, reduces manual intervention, and provides visibility into the status of all AP workflows for better control.