SpringAhead

Automatic Time Capture

SpringAhead’s Automatic Time Capture feature tracks employee working hours in real time without manual input. By integrating with calendars, task tools, or desktop activity, it ensures accurate and efficient time recording. This minimizes administrative burden, improves payroll accuracy, and supports compliance with labor regulations and internal billing practices.

Bank Feed Sync

SpringAhead’s Bank Feed Sync connects directly with company bank accounts to automatically import and categorize transaction data. This reduces manual data entry, streamlines expense tracking, and ensures timely and accurate reconciliation. The feature improves financial transparency and helps maintain current, reliable records for audits, reporting, and cash flow management.

Billable & Non-billable Hours

SpringAhead enables users to distinguish between billable and non-billable hours when recording time. This feature is essential for service-based businesses to track profitability, allocate resources effectively, and invoice clients accurately. It enhances project costing visibility and ensures that clients are only billed for appropriate, revenue-generating work.

Billing and Invoicing

SpringAhead’s Billing and Invoicing feature automates invoice generation based on approved time and expenses. Users can customize invoices, apply tax rates, and send them directly to clients. This helps organizations reduce billing errors, accelerate payment cycles, and ensure accurate financial reporting across projects and client engagements.

Card Spending Tracker

The Card Spending Tracker in SpringAhead monitors company card transactions in real time, linking them to users and expense categories. It helps organizations manage spending limits, flag policy violations, and simplify reconciliation. This enhances transparency, reduces fraud risk, and provides detailed insights into corporate card usage across departments.

Employee Database

SpringAhead includes a centralized Employee Database that stores essential information such as roles, billing rates, departments, and contact details. This allows for easier time and expense assignment, accurate payroll processing, and improved HR coordination. The feature ensures consistency, accessibility, and efficient employee data management across the organization.

Expense Approval

SpringAhead’s Expense Approval feature automates the review process through custom routing rules and role-based permissions. Managers can quickly review receipts, ensure policy compliance, and approve or reject claims. It speeds up reimbursement, enforces accountability, and maintains a full audit trail for compliance and transparency in expense management.

Leave Tracking (Vacation)

SpringAhead’s Leave Tracking module enables employees to request time off and managers to approve or decline leave requests within the system. It supports tracking of vacation, sick leave, and other absences, offering calendar views and balance summaries. This ensures better resource planning and compliance with leave policies.

Multi-level Approval

SpringAhead supports Multi-level Approval workflows that route time and expense submissions through multiple approvers based on pre-set criteria. This feature improves governance, prevents unauthorized spending, and ensures accurate, layered oversight. It provides flexibility for complex organizational structures while maintaining a clear, auditable approval history.

Multiple Billing Rates

SpringAhead’s Multiple Billing Rates functionality allows users to assign different rates to employees based on clients, tasks, or projects. This ensures accurate billing, supports varied contract requirements, and maximizes revenue opportunities. It provides flexibility in service pricing and enables detailed financial tracking across diverse engagements.

Overtime Calculation

The Overtime Calculation feature in SpringAhead automatically identifies and calculates overtime based on company policies or labor laws. It differentiates between regular and overtime hours, ensuring accurate payroll and compliance. This feature helps avoid disputes, enhances transparency, and reduces manual calculation errors for both employees and finance teams.

Receipt Management

SpringAhead’s Receipt Management enables users to upload, attach, and store receipts digitally with their respective expense entries. This feature centralizes documentation, supports quick verification, and ensures compliance with audit and reimbursement policies. It reduces paperwork and enhances the accuracy of expense reporting across the organization.

Reconciliation Summary

SpringAhead’s Reconciliation Summary provides a comprehensive overview of all expenses, payments, and transaction matches. It helps finance teams identify inconsistencies, resolve mismatches, and maintain clean financial records. This feature is essential for monthly closings, audits, and ensuring expense data integrity across departments and card usage.

Reimbursement Management

SpringAhead automates the Reimbursement Management process by tracking submitted claims through approval to payout. Employees are notified of reimbursement status, while finance teams gain visibility into payment queues. This speeds up reimbursement timelines, ensures accountability, and reduces administrative overhead for processing employee expense claims.

Spend Control

With Spend Control, SpringAhead allows organizations to set spending limits, restrict policy violations, and monitor budgets in real time. This feature promotes financial discipline, prevents overspending, and provides alerts when thresholds are exceeded. It enhances accountability and supports better strategic budgeting and forecasting decisions.

Third-party Integration

SpringAhead integrates with third-party systems like QuickBooks, NetSuite, and payroll platforms to ensure seamless data synchronization. This reduces manual input, avoids errors, and enables more efficient financial workflows. By connecting time and expense data with other enterprise systems, it enhances operational efficiency and financial accuracy.

Time & Expense Tracking

SpringAhead’s Time & Expense Tracking feature allows users to log hours worked and associate those entries with corresponding expenses. This dual capability supports project costing, billing accuracy, and compliance. It’s ideal for firms needing unified time and expense records for client billing, payroll, and operational analysis.

Timesheet Management

SpringAhead’s Timesheet Management system allows employees to enter, submit, and track time against tasks, clients, or projects. Managers can approve entries, monitor progress, and enforce policy compliance. This feature enhances productivity, ensures accurate labor cost tracking, and supports timely invoicing and payroll operations.