Which is better, OnBase or Document Locator?

Document Locator edges out OnBase based on user ratings across 9 reviews. That said, the best pick depends on your workflow — OnBase may be a stronger fit for specific team sizes or use cases. Review the full comparison to decide.

What are the main differences between OnBase and Document Locator?

Key differences between OnBase and Document Locator include feature depth; integration options; pricing structure. Use the Spotsaas comparison table to evaluate each dimension before deciding.

Do both OnBase and Document Locator offer a Free trial?

Neither OnBase nor Document Locator offers a free trial.

Who are the typical users of OnBase?

OnBase is built primarily for Large Enterprises, Medium Business — worth checking against your own team profile before comparing further.

Who are the typical users of Document Locator?

Document Locator is built primarily for Large Enterprises, Medium Business, Small Business — worth checking against your own team profile before comparing further.

What is the starting price of OnBase and Document Locator?

Pricing details for both OnBase and Document Locator are unavailable.

What are the best alternatives to OnBase?

Some top alternatives to OnBase include Laserfiche, Greenbox, Ezidox, Box, Box Relay.

What are the best alternatives to Document Locator?

Some top alternatives to Document Locator include PandaDoc, Docsvault, Dokmee Document Management, Content Central, CDOC.

OnBase vs Document Locator vs PandaDoc Comparison

Last updated: May 18, 2026

OnBase

4.3(220 reviews)

Starting at Contact for pricing

Large Enterprises
Medium Business

OnBase provides enterprise information management capabilities that can help businesses optimise operations. It enables centralised secure storage of important content, allowing relevant data to be effortlessly delivered…

View Pricing Read Reviews

Document Locator

4.4(9 reviews)

Starting at Contact for pricing

Large Enterprises
Medium Business

Document Locator is a document management and retrieval software system for Windows. It automates document retrieval and document distribution, and makes files accessible from anywhere on the network without using paper.…

View Pricing Read Reviews

PandaDoc

4.9(1,743 reviews)

Starting at $19 /User/Month

Free Trial
Large Enterprises
Medium Business

PandaDoc is a seamless merger of documents and signatures into one powerful, streamlined experience. It lets user send proposals using any email client and respond to client questions with built in chat. PandaDoc automat…

View Pricing Read Reviews

Document Locator leads on user satisfaction with a 4.4-star rating across 9 reviews.

OnBase vs Document Locator vs PandaDoc — at a glance

Feature	OnBase	Document Locator	PandaDoc
Rating	4.3 / 5	4.4 / 5	4.9 / 5
Reviews	220	9	1,743
Starting price	Contact for pricing	Contact for pricing	$19 /User/Month
Free trial	No	No	Yes
Free version	No	No	No
Best for	Large Enterprises, Medium Business	Large Enterprises, Medium Business, Small Business	Large Enterprises, Medium Business, Small Business
Category	Enterprise Content Management (ECM) Software	Document Management Software	Proposal Software
Platforms	SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows	SaaS/Web/Cloud, Installed - Windows	SaaS/Web/Cloud, Mobile - Android, Mobile - iOS
API	Available	Available	Available
Support modes	24/7 (Live rep)	Business Hours, Online	24/7 (Live rep), Business Hours, Online
Certifications	HIPAA, GDPR	—	SOC 2, GDPR
Data residency	Global	US	US

Key differences between OnBase and Document Locator

User satisfaction: Document Locator scores higher with a 4.4-star average.
Deployment: OnBase supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows; Document Locator supports SaaS/Web/Cloud, Installed - Windows.

Compare OnBase vs Document Locator vs PandaDoc — and walk away knowing which one fits.

Which tool fits your team best

Which is actually cheaper for your team size

Where each product wins, per real buyers

Most Enterprise Content Management (ECM) Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.

Biggest differences

Features

Pricing

Buying details

Security

Buyer feedback

Integrations

Product tour

Other options

	OnBase (250) Talk to an expert Talk to an expert	Document Locator (9) Talk to an expert Talk to an expert

Free PDF comparison

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Biggest differences

Affiliate Disclosure

Start here before you go deeper into features.

OnBase

Best for large enterprises needing customizable, secure content management solutions.

Choose if

You require centralized, secure storage for sensitive enterprise content.
Your organization needs a low-code platform to build tailored business process automations.
You want to improve productivity and reduce operational risks through flexible workflows.

Consider alternatives if

You are a small business with limited IT resources and need simple, out-of-the-box solutions.
You cannot accommodate complex, resource-intensive implementation and prefer transparent pricing.

Document Locator

Best for Windows-based network document management with flexible complexity.

Choose if

You need automated document retrieval and distribution within a Windows network.
Your organization requires handling both simple file uploads and complex repositories.
You manage documents for mid to large-sized companies (51+ employees) in regulated industries.

Consider alternatives if

You require a cloud-native or mobile-first document management solution.
You need transparent, fixed pricing rather than quotation-based pricing.

PandaDoc

Best for small to medium sales teams needing simple, integrated proposal and e-signature workflows.

Choose if

You want a unified platform combining document creation and e-signatures with built-in client chat.
Your team values a user-friendly interface that simplifies editing, tracking, and signature collection.
You need low-complexity setup and streamlined workflows for managing proposals and contracts efficiently.

Consider alternatives if

Your organization requires advanced analytics and detailed reporting capabilities.
You depend heavily on extensive third-party integrations and customization options.

OnBase: Best for large enterprises needing customizable, secure content management solutions. Document Locator: Best for Windows-based network document management with flexible complexity.

Description	OnBase provides enterprise information management capabilities that can help businesses optimise operations. It enables centralised secure storage of important content, allowing relevant ... Read More about OnBase	Document Locator is a document management and retrieval software system for Windows. It automates document retrieval and document distribution, and makes files accessible from anywhere on ... Read More about Document Locator	PandaDoc is a seamless merger of documents and signatures into one powerful, streamlined experience. It lets user send proposals using any email client and respond to client questions with ... Read More about PandaDoc
Entry Level Pricing	Not Available	Not Available	Starts from $19 , Billed Yearly
Free Trial Availability	No free trial	No free trial	Get Free Trial
SpotScore What's this? ↗	Not Available	9.2/10	9.8/10
User Ratings Based on verified Spotsaas reviews	4.33 (220)	4.39 (9)	4.9 (1743)
Best Company Size	Medium BusinessLarge Enterprises	51-500 employees500+ employees	1-50 employees51-500 employees
	Get pricing help	Get pricing help	Visit website

Software Demo

Demo

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How do OnBase, Document Locator and PandaDoc Compare on Features?

Total Features	12 Features	12 Features	13 Features
Unique Features	No unique features	No unique features	No unique features
	Get Quote	Get Quote	Visit website

Compare OnBase, Document Locator and PandaDoc on pricing

Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.

Pricing Option
Starting From	Not Available	Not Available	$19 , Billed Yearly
Pricing Plans	Not Available	Not Available	Free eSign Get Started Unlimited legally binding eSignatures Unlimited document uploads Payments Show more + Essentials Get Started Includes features of Free plan, plus Templates Rich media drag and drop document editor Show more + Business Get Started Includes features of Essential plan, plus CRM and Zapier integrations Content library Show more + Browse all pricing plans
Pricing Page	Pricing information not available	Pricing information not available
	View detailed pricing	View detailed pricing	View detailed pricing

Other Details

Organization Types supported	Medium Business Freelancers Large Enterprises Small Business Individuals	Medium Business Freelancers Large Enterprises Small Business Individuals	Medium Business Freelancers Large Enterprises Small Business Individuals
Platforms Supported	Browser Based (Cloud) Mobile - iOS Mobile - Android Installed - Windows Installed - Mac Browser Based (Cloud)	Browser Based (Cloud) Mobile - iOS Mobile - Android Installed - Windows Installed - Mac Browser Based (Cloud)	Browser Based (Cloud) Mobile - iOS Mobile - Android Installed - Windows Installed - Mac Browser Based (Cloud)
Modes of support	24/7 (Live rep) Business Hours Online	24/7 (Live rep) Business Hours Online	24/7 (Live rep) Business Hours Online
API Support	Available	Available	Available
	Get help choosing	Get help choosing	Visit Website

Security & Compliance

Certifications, data handling, and security controls for IT and compliance evaluators.

SOC 2	—	—
HIPAA	✓ Yes	—
GDPR	✓ Yes	—
Single Sign-On (SSO)	✓ Yes	—
Multi-Factor Auth (MFA)	✓ Yes	—
Data Encryption	✓ Yes	—
Audit Logs	✓ Yes	—
Data Residency	🌐 Global	🇺🇸 US

OnBase vs Document Locator User Reviews & Rating Comparison

User Ratings	4.33 (based on 220 reviews)	4.39 (based on 9 reviews)	4.9 (based on 1743 reviews)
Rating Distribution	146 74 22 8 0	5 3 1 0 0	1889 82 4 3 9
Spotsaas Editor’s POV generated by AI	Buyer sentiment Buyers generally appreciate OnBase for its robust content management and customization but note complexity and pricing as challenges. What buyers like Customization flexibility Security and compliance Productivity improvements Common complaints Complex implementation Opaque pricing	Buyer sentiment Overall positive sentiment with appreciation for automation and network accessibility, tempered by limited user feedback and pricing opacity. What buyers like Automation of document retrieval Flexibility in document management complexity Network-wide file access Common complaints Lack of pricing transparency Limited user reviews and feedback	Buyer sentiment Overall positive sentiment highlights ease of use and efficient signature workflows, with some concerns about pricing and limited advanced features. What buyers like Ease of use Efficient signature process Responsive customer support Common complaints Pricing concerns Limited editing and analytics features
Pros and Cons	Centralized secure storage of important content Low-code customization capabilities Improves productivity and reduces operational risk Pricing is quotation based and not publicly available Implementation can be complex and resource intensive	Automates document retrieval and distribution effectively Supports both simple and complex document management scenarios Enables network-wide file accessibility without paper Pricing is quotation based and not publicly available Limited information on integration with cloud platforms	Streamlined signature collection process improving efficiency User-friendly interface simplifying document editing and tracking Responsive and effective customer support Paid plans can be expensive for some businesses Free version has limited editing capabilities
Positive Reviews	No reviews available for the product	No reviews available for the product	No reviews available for the product
	Read reviews	Read reviews	Read reviews

List of Customers

Customers	Alliant Credit Union PEMCO Insurance	No Customers information available.	Impact Above Green Werfen

Media and Screenshots

Screenshots	No screenshots available.	3 Screenshots
Videos	3 Videos	3 Videos

Alternatives

Alternatives	Laserfiche 4.8 Greenbox 4.6 Ezidox 4	PandaDoc 4.9 Docsvault 4.75 Dokmee Document Management 4.5	Proposify 4.89 Qwilr 4.5 Proposable 4.53

Frequently asked questions

Which is better, OnBase or Document Locator?: Document Locator edges out the other on user ratings (4.4 vs 4.3). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
Do OnBase and Document Locator offer a free trial?: Neither OnBase nor Document Locator currently lists a free trial.
What is the starting price of OnBase vs Document Locator?: OnBase starts at Contact for pricing. Document Locator starts at Contact for pricing.
What are the top alternatives to OnBase?: Top alternatives to OnBase include Laserfiche, Greenbox, Ezidox, Box, Box Relay.
What are the top alternatives to Document Locator?: Top alternatives to Document Locator include PandaDoc, Docsvault, Dokmee Document Management, Content Central, CDOC.

OnBase vs Document Locator vs PandaDoc Comparison

OnBase

Document Locator

PandaDoc

OnBase vs Document Locator vs PandaDoc — at a glance

Key differences between OnBase and Document Locator

Compare OnBase vs Document Locator vs PandaDoc — and walk away knowing which one fits.

OnBase

Document Locator

Download this OnBase vs Document Locator vs PandaDoc comparison

Biggest differences

Description

Entry Level Pricing

Free Trial Availability

SpotScore

User Ratings

Best Company Size

Software Demo

Demo

Get shortlist help from a software advisor

How big is your team?

How do OnBase, Document Locator and PandaDoc Compare on Features?

Compare OnBase, Document Locator and PandaDoc on pricing

Other Details

Organization Types supported

Platforms Supported

Modes of support

API Support

Security & Compliance

OnBase vs Document Locator User Reviews & Rating Comparison

List of Customers

Customers

Media and Screenshots

Screenshots

Videos

Alternatives

Related Blogs and Articles for Document Management Software

Frequently asked questions