Which is better, Microsoft Sway or Xtensio?

Xtensio edges out Microsoft Sway based on user ratings across 258 reviews. That said, the best pick depends on your workflow — Microsoft Sway may be a stronger fit for specific team sizes or use cases. Review the full comparison to decide.

What are the main differences between Microsoft Sway and Xtensio?

Key differences between Microsoft Sway and Xtensio include pricing (Microsoft Sway starts at undisclosed vs Xtensio at $20). Use the Spotsaas comparison table to evaluate each dimension before deciding.

Do both Microsoft Sway and Xtensio offer a Free trial?

Neither Microsoft Sway nor Xtensio offers a free trial.

Who are the typical users of Microsoft Sway?

Microsoft Sway is designed for Large Enterprises, Medium Business, Small Business.

Who are the typical users of Xtensio?

Xtensio is designed for Large Enterprises, Medium Business, Small Business.

What is the starting price of Microsoft Sway and Xtensio?

The starting price of Xtensio is $20/month. Pricing for Microsoft Sway is unavailable.

What are the best alternatives to Microsoft Sway?

Some top alternatives to Microsoft Sway include Prezi Video, Canva, Powtoon, Zoho Show, Wowslides.

What are the best alternatives to Xtensio?

Some top alternatives to Xtensio include Powtoon, Zoho Show, CustomShow, Slides, Beautiful.AI.

Microsoft Sway vs Xtensio Comparison

Last updated: May 19, 2026

Microsoft Sway

4.0(66 reviews)

Starting at Contact for pricing

Large Enterprises
Medium Business

Introducing Microsoft Sway, the go-to presentation and visual storytelling app. With an effortless design, it lets users create attractive and interactive newsletters, reports, and personal stories in no time. Streamline…

View Pricing Read Reviews

Xtensio

4.4(258 reviews)

Starting at $20 /month

Large Enterprises
Medium Business

Xtensio is a versatile business content creation software that enables users to effortlessly craft documents tailored to their needs. With its user-friendly drag and drop interface, adding images, videos, and tables is a…

View Pricing Read Reviews

Xtensio leads on user satisfaction with a 4.4-star rating across 258 reviews.

Microsoft Sway vs Xtensio — at a glance

Feature	Microsoft Sway	Xtensio
Rating	4.0 / 5	4.4 / 5
Reviews	66	258
Starting price	Contact for pricing	$20 /month
Free trial	No	No
Free version	No	No
Best for	Large Enterprises, Medium Business, Small Business	Large Enterprises, Medium Business, Small Business
Category	Presentation Software	Presentation Software
Platforms	SaaS/Web/Cloud, Installed - Windows	SaaS/Web/Cloud
API	Available	—
Support modes	Online	Online
Certifications	HIPAA, GDPR, ISO 27001	GDPR
Data residency	US	Global

Key differences between Microsoft Sway and Xtensio

Pricing: Xtensio starts at $20 /month. Microsoft Sway pricing is not publicly listed.
User satisfaction: Xtensio scores higher with a 4.4-star average.
Deployment: Microsoft Sway supports SaaS/Web/Cloud, Installed - Windows; Xtensio supports SaaS/Web/Cloud.

Microsoft Sway vs Xtensio — find the better fit before you commit.

Which tool fits your team best

Which is actually cheaper for your team size

Where each product wins, per real buyers

Most Presentation Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.

Biggest differences

Features

Pricing

Buying details

Security

Buyer feedback

Integrations

Product tour

Other options

	Microsoft Sway (148) Talk to an expert Talk to an expert	Xtensio (308) Talk to an expert Talk to an expert

Biggest differences

Affiliate Disclosure

Start here before you go deeper into features.

Microsoft Sway

Best for creating interactive, multimedia-rich presentations and newsletters easily.

Choose if

You need a simple, drag-and-drop tool for internal communications and training content.
Your team values real-time collaboration on newsletters, reports, and presentations.
You want a web-based platform that adapts seamlessly across devices without design expertise.

Consider alternatives if

You require advanced marketing persuasion features for highly compelling newsletters.
Your workflows depend on extensive third-party app integrations and a robust marketplace.

Xtensio

Best for

Large Enterprises, Medium Business, Small Business

Microsoft Sway typically suits Large Enterprises and Medium Business. Xtensio tends to fit Large Enterprises and Medium Business better. The right choice depends on your team size, workflow, and whether a free trial matters.

Description	Introducing Microsoft Sway, the go-to presentation and visual storytelling app. With an effortless design, it lets users create attractive and interactive newsletters, reports, and personal ... Read More about Microsoft Sway	Xtensio is a versatile business content creation software that enables users to effortlessly craft documents tailored to their needs. With its user-friendly drag and drop interface, adding ... Read More about Xtensio
Entry Level Pricing	Not Available	Starts from $20 , yearly
Free Trial Availability	No free trial	No free trial
Spotsaas Score What's this? ↗	9.2/10	8.5/10
User Ratings Based on verified Spotsaas reviews	4 (66)	4.4 (258)
Best Company Size	Small BusinessMedium Business	—
	Get pricing help	Get pricing help

Software Demo

Demo

Need a second opinion?

Get shortlist help from a software advisor

Share your priorities, budget, and team needs, and we’ll help you narrow the options and understand the tradeoffs before you talk to vendors.

How do Microsoft Sway and Xtensio Compare on Features?

Total Features	8 Features	7 Features
Unique Features	No unique features	No unique features
	Get Quote	Get Quote

Compare Microsoft Sway and Xtensio on pricing

Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.

Pricing Option
Starting From	Not Available	$20 , yearly
Pricing Plans	Not Available	Free Forever Free Get Started Includes: 3 Folios 1 Workspace Show more + Professinal $25 /month Get Started Everything in Free plus : Unlimited Folios 2 members + 3 guests included Show more + Small Business $50 /month Get Started Everything in Professional plus : 5 members + 20 guests included Extra members $20/mo Show more + Browse all pricing plans
Pricing Page	Pricing information not available
	View detailed pricing	View detailed pricing

Other Details

Organization Types supported	Large Enterprises Individuals Medium Business Small Business Freelancers	Large Enterprises Individuals Medium Business Small Business Freelancers
Platforms Supported	Browser Based (Cloud) Mobile - Android Mobile - iOS Installed - Windows Installed - Mac Browser Based (Cloud)	Browser Based (Cloud) Mobile - Android Mobile - iOS Installed - Windows Installed - Mac Browser Based (Cloud)
Modes of support	24/7 (Live rep) Business Hours Online	24/7 (Live rep) Business Hours Online
API Support	Available	Not Available
	Get help choosing	Get help choosing

Security & Compliance

Certifications, data handling, and security controls for IT and compliance evaluators.

HIPAA	✓ Yes	✗ No
GDPR	✓ Yes	✓ Yes
ISO 27001	✓ Yes	—
Single Sign-On (SSO)	✓ Yes	—
Multi-Factor Auth (MFA)	✓ Yes	—
Data Encryption	✓ Yes	✓ Yes
Data Residency	🇺🇸 US	🌐 Global

Microsoft Sway User Reviews & Rating Comparison

User Ratings	4 (based on 66 reviews)	4.4 (based on 258 reviews)
Rating Distribution	72 54 19 2 1	210 88 4 3 3
Spotsaas Editor’s POV generated by AI	Buyer sentiment Users generally appreciate Microsoft Sway’s ease of use and multimedia integration but note limitations in advanced marketing features and app integrations. What buyers like Ease of use Multimedia integration Collaboration capabilities Common complaints Limited app marketplace Steep learning curve for new users	Buyer sentiment Buyer sentiment is positive across 308 reviews, with strong overall satisfaction. What buyers like Intuitive and easy-to-use templates facilitate quick and efficient content creation for users, even beginners. Collaboration features enable real-time teamwork, enhancing productivity and streamlining the collaborative process. Offers a wide variety of visually appealing templates that cater to different user needs, enhancing presentation quality. Common complaints Limited availability of templates and customizations, which may restrict creativity for advanced users seeking more variety. Some users find the initial learning curve slightly steep due to the richness of features, requiring additional support and guidance.
Pros and Cons	Intuitive drag-and-drop interface enabling quick creation of interactive web stories and presentations Supports easy integration of multiple media types including images, videos, and GIFs with customizable effects Real-time collaboration features that facilitate teamwork on newsletters, training documents, and presentations Steep learning curve for newcomers due to rich feature set and customization options without sufficient support Limited marketplace offerings for additional apps and connectors restrict advanced functionality	User-friendly design simplifies document creation. Collaboration features enhance team productivity. Some users may find the interface complex initially. Advanced features may require a premium subscription.
Positive Reviews	No reviews available for the product	No reviews available for the product
Negative Reviews	No reviews available for the product	No reviews available for the product
	Read reviews	Read reviews

List of Customers

Customers	No Customers information available.	Verizon Google Motorola

Media and Screenshots

Screenshots	7 Screenshots	3 Screenshots
Videos	2 Videos	3 Videos

Top Alternatives to Microsoft Sway and Xtensio in 2026

Alternatives	Prezi Video Canva 4.1 Powtoon 4.7	Powtoon 4.7 Zoho Show 4.5 CustomShow 4.3

Frequently asked questions

Which is better, Microsoft Sway or Xtensio?: Xtensio edges out the other on user ratings (4.4 vs 4.0). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
Do Microsoft Sway and Xtensio offer a free trial?: Neither Microsoft Sway nor Xtensio currently lists a free trial.
What is the starting price of Microsoft Sway vs Xtensio?: Microsoft Sway starts at Contact for pricing. Xtensio starts at $20 /month.
What are the top alternatives to Microsoft Sway?: Top alternatives to Microsoft Sway include Prezi Video, Canva, Powtoon, Zoho Show, Wowslides.
What are the top alternatives to Xtensio?: Top alternatives to Xtensio include Powtoon, Zoho Show, CustomShow, Slides, Beautiful.AI.

Microsoft Sway vs Xtensio Comparison

Microsoft Sway

Xtensio

Microsoft Sway vs Xtensio — at a glance

Key differences between Microsoft Sway and Xtensio

Microsoft Sway vs Xtensio — find the better fit before you commit.

Microsoft Sway

Xtensio

Biggest differences

Description

Entry Level Pricing

Free Trial Availability

Spotsaas Score

User Ratings

Best Company Size

Software Demo

Demo

Get shortlist help from a software advisor

How do Microsoft Sway and Xtensio Compare on Features?

Compare Microsoft Sway and Xtensio on pricing

Other Details

Organization Types supported

Platforms Supported

Modes of support

API Support

Security & Compliance

Microsoft Sway User Reviews & Rating Comparison

List of Customers

Customers

Media and Screenshots

Screenshots

Videos

Top Alternatives to Microsoft Sway and Xtensio in 2026

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Frequently asked questions