Researched and Edited by Rajat Gupta
Last updated: · How we review
Editor's Summary · Print Management Software
Buy against the problem you actually have, because this category contains four different products wearing the same label.
If the goal is cutting print cost, you want accounting and rules: PaperCut MF, Equitrac and MyQ track usage by user or department and enforce duplex and color policy. If it is security, secure release at the device is the feature and Y Soft SafeQ and Celiveo build around it. If it is retiring Windows print servers, Vasion Print exists for that specific job, with PaperCut Hive and Printix taking the cloud-native route.
Two entries here are not office print management at all. LRS handles high-volume business output from SAP and mainframe systems, and PrintNode is a printing API for developers. Both are correctly in the category and neither competes with the rest.
Check manufacturer bias before shortlisting: uniFLOW, Xerox Workplace and Streamline NX all support mixed fleets and all work best on their own hardware.
Quick picks for Print Management Software
- Best all-round — PaperCut MF
- Best for killing print servers — Vasion Print
- Best for regulated environments — Y Soft SafeQ
Who gets the most from Print Management Software
- 1IT managers cutting print spend and enforcing print policy
- 2Security and compliance teams stopping confidential documents sitting in output trays
- 3Infrastructure teams decommissioning Windows print servers
How to choose Print Management Software
Name the primary driver before you look at products, because cost control, secure release and server elimination lead to genuinely different shortlists. Then check embedded support against your actual device list, since panel integration is where mixed-fleet claims break down. If a significant share of staff work remotely, test printing from off-network early — it is the requirement most on-premises platforms handle worst.
Showing 1-18 out of 18
ezeep
Cloud printing that works without VPN or print servers
Best for: SMB teams · Mid-market · Enterprise
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What is ezeep?
ezeep, from ThinPrint, is a cloud printing service that makes printers reachable without a print server or VPN. The ezeep Hub is a small appliance that needs only power and Ethernet: it detects printers on the local network and publishes them, including bringing Microsoft Universal Print to ...
Read more about ezeepezeep offers custom pricing plan
Ricoh Streamline NX
Device management, secure print and capture for Ricoh fleets
Best for: SMB teams · Mid-market · Enterprise
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What is Ricoh Streamline NX?
Ricoh Streamline NX combines fleet device management, secure print release, user authentication, accounting and scan capture workflows in one platform. It manages device configuration and firmware centrally as well as handling the user-facing print and scan side, which reduces the separate ...
Read more about Ricoh Streamline NXRicoh Streamline NX offers custom pricing plan
Spotsaas Buyer Intelligence
See the companies researching Print Management software right now — while they're still comparing options.
Xerox Workplace Suite
Print management and secure release across mixed fleets
Best for: SMB teams · Mid-market · Enterprise
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What is Xerox Workplace Suite?
Xerox Workplace Suite provides print management, single sign-on, secure print release and usage accounting across Xerox and third-party devices, with Xerox Workplace Cloud as the hosted equivalent. It covers mobile printing, card-based authentication at the device and reporting on fleet usage ...
Read more about Xerox Workplace SuiteXerox Workplace Suite offers custom pricing plan
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PrintNode
Remote printing API for developers and applications
Best for: SMB teams · Mid-market · Enterprise
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What is PrintNode?
PrintNode is a remote printing API rather than an IT print management platform. A small client runs on the machine attached to the printer, and applications send print jobs to it over a REST API — which is how web and cloud applications print receipts, labels, tickets and picking lists to ...
Read more about PrintNodePrintNode offers custom pricing plan
Gespage
Print accounting and secure release for education and SMEs
Best for: SMB teams · Mid-market · Enterprise
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What is Gespage?
Gespage is a print management server providing user accounting, quotas, secure pull printing and payment or top-up handling for pay-per-print environments. It embeds in device panels across the main manufacturers and is commonly deployed in schools, universities and small to mid-sized ...
Read more about GespageGespage offers custom pricing plan
LRS Output Management
Enterprise output management including mainframe and SAP
Best for: SMB teams · Mid-market · Enterprise
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What is LRS Output Management?
LRS, or Levi, Ray & Shoup, provides enterprise output management for organizations whose printing is generated by business systems rather than by people — SAP, mainframe, ERP and healthcare applications producing high volumes of statements, labels, prescriptions and transactional documents. It ...
Read more about LRS Output ManagementLRS Output Management offers custom pricing plan
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What is PrinterOn?
PrinterOn provides mobile and guest printing — letting visitors, students or customers print from their own phones and laptops to managed printers without joining the corporate network or installing drivers. Jobs can be submitted by email, web upload or app and released securely at the device. ...
Read more about PrinterOnPrinterOn offers custom pricing plan
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What is Celiveo?
Celiveo provides secure pull printing and print accounting with a serverless architecture, holding jobs on the workstation or the device rather than a central spooler. Celiveo 365 is a native Azure SaaS application that extends Microsoft Universal Print with secure release, authentication and ...
Read more about CeliveoCeliveo offers custom pricing plan
ThinPrint
Print output management for virtual and remote desktops
Best for: SMB teams · Mid-market · Enterprise
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What is ThinPrint?
ThinPrint specializes in print output management for virtualised and remote environments — Citrix, VMware Horizon, Azure Virtual Desktop and terminal servers — where printing has historically been fragile. It compresses and streams print data over the network to keep jobs small on constrained ...
Read more about ThinPrintThinPrint offers custom pricing plan
MyQ
Print and scan management with device panel integration
Best for: SMB teams · Mid-market · Enterprise
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What is MyQ?
MyQ is a print, copy and scan management platform that embeds in multifunction device panels to provide user authentication, secure print release, accounting and scan workflows. It supports mixed fleets across the major manufacturers and is positioned for small and mid-sized organizations as ...
Read more about MyQMyQ offers custom pricing plan
Pharos Uniprint
Enterprise print governance with cloud-native option
Best for: SMB teams · Mid-market · Enterprise
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What is Pharos Uniprint?
Pharos provides enterprise print management through Uniprint and its cloud-native Pharos Cloud platform, covering secure print release, print policy enforcement, analytics on fleet usage and mobility support for printing from any device. Its positioning is print governance at enterprise scale — ...
Read more about Pharos UniprintPharos Uniprint offers custom pricing plan
Tungsten Printix
Cloud print management for hybrid and remote work
Best for: SMB teams · Mid-market · Enterprise
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What is Tungsten Printix?
Printix is a cloud print management service built for hybrid work, removing print servers and managing printer access, driver deployment and secure release from the cloud. Users get the right printers wherever they are without VPN or manual driver installation, which is the specific problem it ...
Read more about Tungsten PrintixTungsten Printix offers custom pricing plan
Tungsten Equitrac
Print cost control and security for large organizations
Best for: SMB teams · Mid-market · Enterprise
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What is Tungsten Equitrac?
Equitrac, now sold by Tungsten Automation (formerly Kofax), is a print management platform focused on cost recovery and security. It tracks print, copy and scan activity against users, departments, clients or matters, enforces rules such as forcing duplex or routing color jobs to cheaper ...
Read more about Tungsten EquitracTungsten Equitrac offers custom pricing plan
Y Soft SafeQ
Enterprise print management with strong security controls
Best for: SMB teams · Mid-market · Enterprise
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What is Y Soft SafeQ?
Y Soft SafeQ is an enterprise print management platform covering authentication, secure print release, rules-based printing, accounting and scan workflow across large fleets. Its emphasis is security and auditability, which is why it appears frequently in regulated and data-sensitive sectors ...
Read more about Y Soft SafeQY Soft SafeQ offers custom pricing plan
Vasion Print (PrinterLogic)
Serverless printing built to retire Windows print servers
Best for: SMB teams · Mid-market · Enterprise
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What is Vasion Print (PrinterLogic)?
Vasion Print, the product previously sold as PrinterLogic, exists primarily to eliminate print servers. Printer drivers and queues are managed centrally and deployed directly to endpoints, so jobs go straight from workstation to printer without a server in the path — which removes both the ...
Read more about Vasion Print (PrinterLogic)Vasion Print (PrinterLogic) offers custom pricing plan
PaperCut Hive
Cloud-native serverless print management for smaller sites
Best for: SMB teams · Mid-market · Enterprise
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What is PaperCut Hive?
PaperCut Hive is PaperCut's cloud-native, serverless print management product, using peer-to-peer Edge Mesh technology so print jobs move between devices on the local network without a print server or a cloud round trip. It covers secure print release, usage tracking and quotas like PaperCut ...
Read more about PaperCut HivePaperCut Hive offers custom pricing plan
PaperCut MF
Print tracking, secure release and quotas across mixed fleets
Best for: SMB teams · Mid-market · Enterprise
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What is PaperCut MF?
PaperCut MF tracks and controls printing across mixed printer fleets, covering per-user and per-department accounting, quotas and chargeback, secure print release at the device with card or PIN authentication, and scan workflows. It embeds directly in the control panels of most major ...
Read more about PaperCut MFPaperCut MF offers custom pricing plan
uniFLOW
Print and scan workflow management, strongest on Canon fleets
Best for: SMB teams · Mid-market · Enterprise
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What is uniFLOW?
uniFLOW, from NT-ware, is a print and scan management platform covering secure print release, user authentication, cost accounting and document capture workflows. It is a Canon-owned product and is deepest on Canon hardware, though it supports mixed fleets. Its distinguishing strength is the ...
Read more about uniFLOWLearn More About Print Management Software
Compare 18 print management platforms on secure print release, cost accounting, serverless printing and mixed-fleet device support. Updated 2026.
Print management software sits between users and printers to control what gets printed, by whom, at what cost and with what security. The usual drivers are money — per-user accounting, quotas and rules that force duplex or push color jobs to cheaper devices — and security, where secure release holds a job until the user authenticates at the machine so confidential documents do not sit in output trays.
- Whether the goal is cost accounting, document security, or eliminating print servers?
- How well it embeds in your actual device panels — manufacturer platforms favor their own hardware?
- Whether remote and hybrid staff need to print without VPN or driver installation?
What is print management software?
Print management software sits between users and printers to control what gets printed, by whom, at what cost and with what security. The usual drivers are money — per-user accounting, quotas and rules that force duplex or push color jobs to cheaper devices — and security, where secure release holds a job until the user authenticates at the machine so confidential documents do not sit in output trays.
A newer driver is infrastructure: several platforms exist mainly to eliminate Windows print servers.
Print Management Software compared
Spotsaas lists 18 print management products. The entries below were researched from each vendor's own documentation; where a vendor publishes pricing openly it is shown.
| # | Product | SpotScore | Rating | Reviews | Starting price |
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| 1 | uniFLOWTop rated | — | — | — | — |
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| 10 | — | — | — | — |
This category was published recently; verified review data is not yet available for most listings, so no ranking score is shown.
What to check before you buy
Whether the goal is cost accounting, document security, or eliminating print servers
Essential questions to ask the vendor:
- Whether the goal is cost accounting, document security, or eliminating print servers?
How to overcome it: Name the primary driver before you look at products, because cost control, secure release and server elimination lead to genuinely different shortlists.
How well it embeds in your actual device panels — manufacturer platforms favor their own hardware
Essential questions to ask the vendor:
- How well it embeds in your actual device panels — manufacturer platforms favor their own hardware?
How to overcome it: Then check embedded support against your actual device list, since panel integration is where mixed-fleet claims break down.
Whether remote and hybrid staff need to print without VPN or driver installation
Essential questions to ask the vendor:
- Whether remote and hybrid staff need to print without VPN or driver installation?
How to overcome it: If a significant share of staff work remotely, test printing from off-network early — it is the requirement most on-premises platforms handle worst.
Who uses Print Management Software
Typical roles include IT managers cutting print spend and enforcing print policy, Security and compliance teams stopping confidential documents sitting in output trays, and Infrastructure teams decommissioning Windows print servers.
Frequently asked questions
Basics FAQs
What is print management software?
Print management software sits between users and printers to control what gets printed, by whom, at what cost and with what security. The usual drivers are money — per-user accounting, quotas and rules that force duplex or push color jobs to cheaper devices — and security, where secure release holds a job until the user authenticates at the machine so confidential documents do not sit in output trays.
Pricing FAQs
Choosing FAQs
How do I choose print management software?
Name the primary driver before you look at products, because cost control, secure release and server elimination lead to genuinely different shortlists. Then check embedded support against your actual device list, since panel integration is where mixed-fleet claims break down. If a significant share of staff work remotely, test printing from off-network early — it is the requirement most on-premises platforms handle worst.
Buyers FAQs
Who uses print management software?
Typically iT managers cutting print spend and enforcing print policy; security and compliance teams stopping confidential documents sitting in output trays; infrastructure teams decommissioning Windows print servers.
Coverage FAQs
How many print management products does Spotsaas track?
Spotsaas currently lists 18 products in this category. Listings are researched from vendor documentation and updated as the market changes.
Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].