Buyer's Guide · United Kingdom
UK POS Software in 2026
By Rajat Gupta, Founder & Lead Reviewer
This guide ranks the 8 best POS Software options available in the United Kingdom as of 2026, ordered by SpotScore — a composite of ratings, verified reviews, and feature coverage. All tools listed support UK compliance requirements and are evaluated for suitability in the UK market.
Top POS Software in the United Kingdom: Quick Comparison
Ranked by SpotScore — a composite of ratings, reviews, and feature coverage
| # | Product | SpotScore | Rating | Pricing model |
|---|---|---|---|---|
| 1 | Tillpoint | 9.1 | 4.8/5 (144) | Free Trial, Subscription, Quotation Based |
| 2 | ePOS Hybrid | 8.8 | — | Quotation Based, Subscription |
| 3 | Waiterio | 8.5 | 4.8/5 (24) | Free Trial, Subscription |
| 4 | eatPOS | 7.8 | — | Quotation Based |
| 5 | BaPS | 7.4 | — | Quotation Based |
| 6 | Epos Now | — | 4.4/5 (13) | Subscription |
| 7 | SumUp | — | 4.4/5 (9,413) | Freemium, Quotation Based |
| 8 | Lavu | 9.2 | 4.5/5 (376) | Subscription, Quotation Based |
1. Tillpoint
Streamline your business, simplify your life.
- SpotScore
- 9.1/10
- User rating
- Pricing model
- Free Trial, Subscription, Quotation Based
- Availability
- Available in the United Kingdom
Tillpoint is a comprehensive management software designed for retail businesses and restaurants. It offers a variety of specialized features to streamline and oversee all aspects of your operations from one central platform. With its Software Only option, you can save on upfront costs by using existing hardware. The user-friendly interface and modular elements make it easy to organize workflow and increase efficiency. You have complete control over your business, no matter where you are, with modules such as point of sale, inventory management, customer loyalty, accounting, and more. Accept payments seamlessly with integrated card readers or external terminals. Perfect for both tech-savvy and non-tech users.
2. ePOS Hybrid
Effortlessly streamline your hospitality business.
- SpotScore
- 8.8/10
- Pricing model
- Quotation Based, Subscription
- Availability
- Available in the United Kingdom
EPOS Hybrid is a cutting-edge hospitality POS system that streamlines and automates various business processes. It offers menu management, promotions, delivery and takeaway management, customer and staff management, stock management, feedback handling, accounting and tax management, back office operations, and advertising features. With its advanced table management, kitchen and online order management, smart tables for customer interactions, and staff management, EPOS for restaurant makes everyday operations easier. Loyalty programs can be easily set up, and deliveries, drivers, and routes can be managed efficiently through the tool's app. Valuable reports on finances, sales, promotions, inventory, and staff performance are also available for easy access.
3. Waiterio
Simplify your restaurant's ordering process and boost efficiency.
- SpotScore
- 8.5/10
- User rating
- Pricing model
- Free Trial, Subscription
- Availability
- Available in the United Kingdom
Experience a smoother way of ordering with Waiterio - the user-friendly system for restaurants and bars. Eliminate the hassle of manual order-taking and enhance communication among staff with instant order notifications to the kitchen. Personalize your menu with photos, items, and categories, and easily manage table assignments with the map feature. Waiterio allows multiple staff members to receive orders and provides valuable reporting on popular dishes and revenue. Streamline your restaurant's operations and improve customer satisfaction with Waiterio.
4. eatPOS
Efficient, seamless, contactless ordering for a better business.
- SpotScore
- 7.8/10
- Pricing model
- Quotation Based
- Availability
- Available in the United Kingdom
The eatPOS contactless ordering app is the ultimate solution for the hospitality and retail industries. With its seamless integration and customizable options, you can easily streamline all forms of contactless ordering, including at-home, on-table, room service, click and collect, and takeaway. As businesses strive to reopen during the COVID-19 pandemic, this all-in-one software offers end-to-end EPOS and contactless ordering solutions. It also provides cutting-edge systems for self-service kiosks and other retail outlets, enabling fast and secure transactions without physical contact. The eatPOS cloud allows for remote management from anywhere in the world. In today's world, contactless transactions are crucial, making eatPOS a must-have for food and hospitality businesses.
5. BaPS
Bake smarter, save time with BaPS.
- SpotScore
- 7.4/10
- Pricing model
- Quotation Based
- Availability
- Available in the United Kingdom
BaPS is a top-of-the-line Bakery Software solution that you can count on. This cloud-based platform comes with rapid order entry, making daily and weekly orders easy to process. Set up scheduled orders according to customer timetables and also automate repeat orders. Enjoy the freedom to manage statutory data, import supplier lists, and generate datasheets in no time. Don't worry about synchronising customer data and credit notes; BaPS can handle batch updates automatically on a
6. Epos Now
Transforming businesses with innovative cloud-based POS technology.
- User rating
- Pricing model
- Subscription
- Availability
- Available in the United Kingdom
Epos Now is the award-winning cloud-based POS solution for 30,000+ businesses worldwide. Pioneers of the UK's first POS AppStore, their innovative platform has earned them the Queens Award for Innovation and a number of other recognitions, including International Business Award, Customer Experience Award, FT 1000 46th Fastest Growing Company in Europe. With their reliable technology and unrivaled customer experience, they are the two-time winner of the Sunday Times Tech Track and have set
7. SumUp
Streamline payments. Grow your business.
- User rating
- Pricing model
- Freemium, Quotation Based
- Availability
- Available in the United Kingdom
SumUp is a trusted financial technology company operating in 32 countries across three continents. We aid small business owners by making it quick, secure, and cost-effective to accept card payments online, in-app, and in-store. Enjoy the advantage of instant money sending and receiving and limitless free bank transfers. Access your account 24 hours a day, 7 days a week through the app or a PC, so you can easily monitor your business finances, anywhere and anytime. Plus, get a
8. Lavu
Revolutionize your restaurant with Lavu's innovative technology.
- SpotScore
- 9.2/10
- User rating
- Pricing model
- Subscription, Quotation Based
- Availability
- Available in the United Kingdom
Revamp your restaurant business with Lavu. This iPad point of sale system is revolutionizing the way restaurants, bars, and more operate. Say goodbye to tedious tasks like inventory management and customer care, as Lavu streamlines these processes. With a global presence in 80+ countries and used by 1000+ restaurants, Lavu's automated loyalty redemption technology gives real-time operational efficiency. Customize your menu with images, descriptions, and recipes. Categorize, add happy hours, and offer pre-ordering option for a seamless experience. Integrated loyalty app web console and server functions like seat & course numbering, check splitting, and order transferring takes your business to the next level. Enjoy multiple payment options and a user-friendly full touch screen
How to Choose POS Software in the United Kingdom
In the United Kingdom, selecting the right Point of Sale (POS) software is critical for compliance with various regulations and for ensuring operational efficiency. Your business must navigate the requirements set forth by HM Revenue and Customs (HMRC), particularly concerning VAT compliance and electronic payment processing. Additionally, the Payment Services Regulations 2017 impose specific obligations on payment service providers, which your POS system must accommodate. The core challenge you face is ensuring that your chosen software not only meets these regulatory requirements but also integrates seamlessly with your existing business processes to enhance customer experience and operational management.
Every VAT-registered business in the UK keeps its VAT records and files its returns through software HMRC recognises as compatible, which makes that recognition a threshold test for POS software rather than a bonus feature.1 Major players like Square and Shopify dominate the market, offering tailored solutions for various business sizes and sectors.
Key Regulations
Value Added Tax Act 1994
The Value Added Tax Act 1994 mandates that businesses with a taxable turnover exceeding £85,000 must register for VAT and submit VAT returns to HMRC. Your POS software must support VAT calculations and generate compliant VAT invoices. Failure to comply can result in penalties of up to 15% of the unpaid tax, alongside interest charges on late payments.
Payment Services Regulations 2017
Under the Payment Services Regulations 2017, your POS software must ensure secure payment processing and customer data protection. This includes implementing Strong Customer Authentication (SCA) for transactions over €30. Non-compliance can lead to fines from the Financial Conduct Authority (FCA) and potential reputational damage.
Consumer Rights Act 2015
The Consumer Rights Act 2015 requires that your POS system provides clear information about pricing and product descriptions. It must also facilitate refunds and exchanges in compliance with consumer rights. Non-compliance can lead to legal action and compensation claims from customers.
General Data Protection Regulation (GDPR)
The GDPR mandates that your POS software must protect personal data and provide transparency regarding data processing. This includes obtaining explicit consent for data collection and ensuring data security. Breaches can result in fines of up to £17.5 million or 4% of annual global turnover, whichever is higher.
Electronic Trade Documents Act 2023
The Electronic Trade Documents Act 2023 allows for the use of electronic records in commercial transactions. Your POS system must support electronic invoicing and documentation to comply with this act. Non-compliance can lead to disputes over documentation and potential legal challenges.
The Companies Act 2006
The Companies Act 2006 requires businesses to maintain accurate financial records and report financial statements. Your POS software must facilitate accurate record-keeping and reporting to comply with this act. Failure to maintain compliance can result in fines and penalties imposed by Companies House.
What to Look For
HMRC-compliant VAT reporting
Your POS software must include HMRC-compliant VAT reporting features to ensure accurate VAT calculations and submissions. Verify that the software can generate VAT returns in the required format and submit them directly to HMRC. This capability is essential for avoiding penalties associated with incorrect VAT filings.
Strong Customer Authentication (SCA) support
Ensure that your POS software supports Strong Customer Authentication (SCA) for transactions over €30. This feature is critical for compliance with the Payment Services Regulations 2017. Confirm that the software can implement two-factor authentication to enhance transaction security.
GDPR-compliant data handling
Your POS system must have features that ensure GDPR-compliant data handling, including consent management and data encryption. This is crucial for protecting customer data and avoiding hefty fines for non-compliance. Check that the software provides clear options for customers to manage their data preferences.
Electronic invoicing capabilities
Look for POS software that supports electronic invoicing to comply with the Electronic Trade Documents Act 2023. This feature should allow for the creation, sending, and storage of electronic invoices. Verify that the software can integrate with your existing systems for seamless document management.
Real-time sales reporting
Your POS software should offer real-time sales reporting to meet the requirements of the Companies Act 2006. This feature enables accurate financial record-keeping and timely reporting. Ensure the software can generate reports that align with your accounting practices.
Refund and exchange processing
The POS system must facilitate easy processing of refunds and exchanges in compliance with the Consumer Rights Act 2015. This feature is vital for maintaining customer satisfaction and legal compliance. Confirm that the software can handle various refund scenarios and provide receipts.
Common mistake: Many UK businesses purchase POS software that claims VAT compliance but lacks the necessary HMRC recognition. This oversight can lead to failed VAT submissions and hefty penalties. Always verify the vendor's compliance status with HMRC before finalizing your purchase to avoid costly mistakes.
Compliance Checklist
Does the software support HMRC-compliant VAT reporting?
This question is crucial because accurate VAT reporting is a legal requirement for businesses with a taxable turnover above £85,000. If the vendor cannot confirm this, you risk facing penalties for incorrect VAT submissions.
Can the software implement Strong Customer Authentication for payments?
This is essential for compliance with the Payment Services Regulations 2017. If the vendor cannot confirm this capability, your business may face fines and increased fraud risk.
Does the software provide features for GDPR-compliant data handling?
GDPR compliance is mandatory for all businesses handling personal data. If the vendor cannot confirm this, you risk significant fines and reputational damage.
Is electronic invoicing supported by the software?
This feature is necessary to comply with the Electronic Trade Documents Act 2023. If the vendor says no, you may face challenges in managing your invoicing process legally.
Can the software generate real-time sales reports?
Real-time reporting is required for compliance with the Companies Act 2006. If the vendor cannot confirm this, you may struggle with accurate financial reporting.
Does the software facilitate easy processing of refunds and exchanges?
This is vital for compliance with the Consumer Rights Act 2015. If the vendor cannot confirm this, your business may face customer dissatisfaction and legal challenges.
Questions to Ask Vendors
- Are you listed on HMRC's approved VAT software list?
- How do you ensure compliance with the Payment Services Regulations 2017?
- What measures do you have in place for GDPR compliance?
- Can your software handle electronic invoicing as per the Electronic Trade Documents Act 2023?
- What is your process for updating software in response to regulatory changes?
Frequently Asked Questions
Yes, POS software must be HMRC-approved if your business is VAT registered and has a taxable turnover above £85,000. This approval ensures that the software can accurately calculate VAT and generate compliant VAT returns. Failure to use HMRC-approved software can result in penalties of up to 15% of unpaid VAT. Always check the HMRC-approved software list before making a purchase.
In the UK, penalties for late VAT submissions can range from 1% to 15% of the unpaid VAT, depending on how late the payment is. Additionally, interest may be charged on late payments. To avoid these penalties, ensure your POS software can submit VAT returns on time and is compliant with HMRC regulations.
GDPR affects POS software by requiring it to ensure the protection of personal data collected from customers. This includes implementing measures for data security, obtaining consent for data collection, and allowing customers to manage their data preferences. Non-compliance can lead to fines of up to £17.5 million or 4% of annual global turnover. Choose software that has robust GDPR compliance features.
Look for features such as HMRC-compliant VAT reporting, Strong Customer Authentication support, and GDPR-compliant data handling. These features are essential for meeting regulatory requirements and ensuring smooth operations. Verify these capabilities with vendors before making a decision.
Yes, POS software can help with electronic invoicing, which is supported under the Electronic Trade Documents Act 2023. This feature allows businesses to create, send, and store electronic invoices, streamlining the invoicing process. Ensure that the software you choose includes this capability to comply with legal requirements.
The average cost of POS software in the UK can vary widely depending on features and the number of users, typically ranging from £30 to £300 per month. Some providers may also charge a one-time setup fee or offer tiered pricing based on usage.
POS software can enhance inventory management by providing real-time tracking of stock levels, automating reordering processes, and generating detailed reports on sales trends. This helps UK businesses optimize their stock and reduce carrying costs.
Many POS software solutions in the UK offer integration with accounting software, e-commerce platforms, and payment processors. This allows businesses to streamline their operations and improve data accuracy across systems.
Retail businesses in the UK should look for POS software features such as multi-channel selling, customer loyalty programs, and promotions management. These features can help enhance customer experience and drive sales.
Training requirements for staff using POS software in the UK can vary, but most providers offer comprehensive onboarding sessions and ongoing support. This may include tutorials, user manuals, and hands-on training to ensure employees are comfortable with the system.
POS software can assist UK businesses with financial reporting by automatically generating sales reports, tracking expenses, and providing insights into profit margins. This data is essential for making informed financial decisions and ensuring compliance with tax regulations.
When selecting POS software for the hospitality sector in the UK, businesses should prioritize features like table management, split billing, and integration with booking systems. These functionalities enhance operational efficiency and improve customer service.
POS software in the UK supports contactless payments through integration with payment terminals that accept NFC technology. This allows customers to pay quickly and securely using contactless cards or mobile wallets, enhancing the checkout experience.
Customer support is crucial for POS software in the UK, as it ensures that businesses can resolve technical issues and receive assistance with software updates. Reliable customer support can help maintain smooth operations and minimize downtime.
Yes, many POS software solutions in the UK offer customization options tailored to specific industries, such as retail, hospitality, or healthcare. Customizable features can include specialized reporting, inventory management, and user interfaces to meet unique business requirements.
What Is the Most Popular POS Software?
If a second market is coming, Vend POS (11 of 11), talech (11 of 11) and Lavu (11 of 11) already rank in most of the 11 countries this POS software ranking covers. Tillpoint, ePOS Hybrid and Waiterio appear in the United Kingdom alone, which usually means depth in local requirements rather than breadth.
- Vend POS — ranked in 11 of 11 country editions
- talech — ranked in 11 of 11 country editions
- Lavu — ranked in 11 of 11 country editions
- Nown POS — ranked in 11 of 11 country editions
- Quid POS Smart Vendor — ranked in 10 of 11 country editions
- Linga POS — ranked in 9 of 11 country editions
View POS Software by Country
Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].