Enterprise Search Software Glossary: Key Terms & Concepts

A system or process for capturing, tracking and storing electronic documents such as PDFs, word processing files, and digital photographs of paper-based content is known as document manage...read more

A knowledge base is a centralized documentation repository that includes frequently asked questions, how-to guides, and troubleshooting instructions. Its goal is to make it simple for peop...read more

Permission Management allows you to grant and remove permissions for users on files, directories, and the registry. Permissions are divided into roles rather than being assigned to each us...read more

Paid and unpaid techniques on search engines like Google, Bing, and Yahoo are used in search marketing to acquire online presence and traffic. For example, consider the last time you used ...read more

Analytics is a math-based field that aims to uncover patterns in marketing data to gain actionable knowledge that can be used in your marketing strategy to improve your marketing performan...read more

The access control structure is a crucial characteristic that distinguishes a digital asset management system from other storage systems. You can define user groups with varied viewing, up...read more

An audit trail is a step-by-step sequential record that offers evidence of a financial transaction's documented history back to its source. With the use of the audit trail, an auditor can ...read more

In contrast to examining an abstract or a set of keywords connected with the material, a full-text search compares every word in the document. A full-text search is a more sophisticated me...read more

Third-party integration refers to the addition of relevant external data to an existing project via various APIs. Because of third-party APIs, developers can create a new solution in a sho...read more

Single Sign On (SSO) is a software feature that allows users to access multiple applications or systems with just one set of login credentials. This means that users no longer have to reme...read more

Self-hosting means the software runs inside infrastructure you control rather than the vendor, usually from an open-source build, a container image or a licensed enterprise package. For a...read more

Relevance tuning is the control a team has over ranking: boosting a source, promoting recent documents, pinning a result for a known query, or adding synonyms for the words only your compa...read more

Expert finding answers the question behind many internal searches, which is not where a document is but who to ask. It works by reading who wrote, edited, approved or repeatedly answered ...read more

Permission-aware results mean the index carries the access rules of each source system, so two people running the same search see different results depending on what they are allowed to op...read more

Federated search sends a query out to several systems at once and merges what comes back into one ranked list, rather than relying only on a single index built in advance. Run live, it me...read more