signNow vs Scan123 Comparison
signNow
Starting at $8 /User/Month
- Free Trial
- Large Enterprises
- Medium Business
Introducing signNow – the ultimate electronic signature software that simplifies the process of signing digital documents. With an easy-to-use platform, users can now effortlessly edit, store, and share e-documents as we…
Scan123
Starting at Contact for pricing
- Free Trial
- Medium Business
- Small Business
Scan123 is a secure document management platform designed to help businesses digitize, store, and access their files with ease. Built for industries like automotive dealerships, trucking companies, and home care provider…
signNow leads on user satisfaction with a 4.7-star rating across 3,651 reviews.
signNow vs Scan123 — at a glance
| Feature | signNow | Scan123 |
|---|---|---|
| Rating | 4.7 / 5 | 4.6 / 5 |
| Reviews | 3,651 | 48 |
| Starting price | $8 /User/Month | Contact for pricing |
| Free trial | Yes | Yes |
| Free version | No | No |
| Best for | Large Enterprises, Medium Business, Small Business | Medium Business, Small Business |
| Category | Electronic Signature Software | Cloud Content Collaboration Software |
| Integrations | 1+ apps | — |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS | SaaS/Web/Cloud, Mobile - Android, Installed - Windows |
| API | Available | — |
| Support modes | 24/7 (Live rep), Business Hours, Online | Online |
| Certifications | SOC 2, HIPAA, GDPR | — |
| Data residency | US | US |
Key differences between signNow and Scan123
- Pricing: signNow starts at $8 /User/Month. Scan123 pricing is not publicly listed.
- Target audience: signNow is built for Large Enterprises and Medium Business, while Scan123 targets Medium Business and Small Business.
- User satisfaction: signNow scores higher with a 4.7-star average.
- Deployment: signNow supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS; Scan123 supports SaaS/Web/Cloud, Mobile - Android, Installed - Windows.
signNow vs Scan123 — find the better fit before you commit.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Electronic Signature Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
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Biggest differences
Start here before you go deeper into features.
Best for small to medium businesses needing simple, secure e-signature workflows.
- You want an easy-to-use platform with a streamlined signing process.
- You need to add multiple signers without requiring them to register.
- You require mobile accessibility for signing and managing documents on the go.
- Your organization demands extensive administrative controls and transparency.
- You have strict data privacy and account closure requirements.
Medium Business, Small Business
signNow typically suits Large Enterprises and Medium Business. Scan123 tends to fit Medium Business and Small Business better. The right choice depends on your team size, workflow, and whether a free trial matters.
Description | Introducing signNow – the ultimate electronic signature software that simplifies the process of signing digital documents. With an easy-to-use platform, users can now effortlessly edit, ... Read More about signNow | Scan123 is a secure document management platform designed to help businesses digitize, store, and access their files with ease. Built for industries like automotive dealerships, trucking ... Read More about Scan123 |
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Entry Level Pricing |
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Free Trial Availability | ||
Spotsaas ScoreWhat's this? ↗ | 9.8/10 | Not Available |
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | Small BusinessMedium Business | 10–200 Employees |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
No key benefits available yet.
- Fast, Paperless Transformation: Scan123 allows users to convert physical paperwork into searchable, digital records, helping companies transition away from paper-based systems quickly and efficiently.
- Remote Access and Secure Sharing: Its cloud-based architecture enables remote work by allowing access to documents from any device while maintaining strict permission-based sharing.
- Ease of Use with Minimal IT Dependence: Designed for businesses without dedicated IT teams, Scan123 offers easy onboarding, intuitive interfaces, and responsive support to help users get started with minimal technical overhead.
Best fit
No best-fit guidance available yet.
- 10–200 Employees
- Automotive dealerships, home care, trucking and logistics, legal, healthcare services, equipment rental, real estate, insurance
- Office Managers, Service Directors, Operations Managers, Compliance Officers, IT Support Staff, Administrative Assistants, Records Managers, HR Coordinators
Reasons buyers look elsewhere
No alternatives guidance available yet.
- Some users may seek more robust enterprise-level document workflow automation, which Scan123 may lack compared to advanced enterprise content management (ECM) solutions.
- Organizations looking for integrations with widely used productivity suites (e.g., Microsoft 365, Google Workspace) might find Scan123 less compatible or limited in plug-and-play functionality.
- Businesses requiring AI-powered document tagging, auto-categorization, or machine learning-based data extraction might opt for more advanced platforms.
Software Demo
Demo |
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How do signNow and Scan123 Compare on Features?
Total Features | 13 Features | 5 Features |
|---|---|---|
Unique Features | No unique features | No unique features |
Get Quote | Get Quote |
Compare signNow and Scan123 on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Other Details
Organization Types supported |
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Platforms Supported |
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API Support |
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Get help choosing | Get help choosing |
Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | — |
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HIPAA | ✓ Yes | — |
GDPR | ✓ Yes | — |
ISO 27001 | ✗ No | — |
Single Sign-On (SSO) | ✓ Yes | — |
Multi-Factor Auth (MFA) | ✓ Yes | — |
Data Encryption | ✓ Yes | — |
Audit Logs | ✓ Yes | — |
Data Residency | 🇺🇸 US | 🇺🇸 US |
signNow User Reviews & Rating Comparison
User Ratings | ||
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Rating Distribution | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Overall positive sentiment highlights ease of use and efficiency, tempered by concerns over pricing and data privacy. What buyers like
Common complaints
| Buyer sentiment Buyer sentiment is very strong across 28 reviews, with consistently positive feedback. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product |
| Negative Reviews | No reviews available for the product | No reviews available for the product |
Integrations
Integration with other apps | No Integration information available. |
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List of Customers
Customers |  Xerox  CBS Sports  Colliers International | No Customers information available. |
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Media and Screenshots
Screenshots |  6 Screenshots |  4 Screenshots |
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Videos |  3 Videos |  1 Videos |
Top Alternatives to signNow and Scan123 in 2026
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, signNow or Scan123?
- signNow edges out the other on user ratings (4.7 vs 4.6). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do signNow and Scan123 offer a free trial?
- Yes, both signNow and Scan123 offer a free trial.
- What is the starting price of signNow vs Scan123?
- signNow starts at $8 /User/Month. Scan123 starts at Contact for pricing.
- What are the top alternatives to signNow?
- Top alternatives to signNow include PandaDoc, Signable, SignEasy, Adobe Sign, DocuSign.
- What are the top alternatives to Scan123?
- Top alternatives to Scan123 include CollaborateCloud, Content Central, CDOC, DocUp, Cabinet EDMS.