OnBase vs Kofax PaperPort Comparison
OnBase
Starting at Contact for pricing
- Large Enterprises
- Medium Business
OnBase provides enterprise information management capabilities that can help businesses optimise operations. It enables centralised secure storage of important content, allowing relevant data to be effortlessly delivered…
Kofax PaperPort
Starting at $99.00
- Free Trial
- Large Enterprises
- Small Business
Kofax PaperPort is a document management application for Windows that lets users scan paper documents, convert them to PDF, and organize files for quick retrieval. It reduces paper handling costs for office professionals…
OnBase leads on user satisfaction with a 4.3-star rating across 220 reviews.
OnBase vs Kofax PaperPort — at a glance
| Feature | OnBase | Kofax PaperPort |
|---|---|---|
| Rating | 4.3 / 5 | 3.8 / 5 |
| Reviews | 220 | 24 |
| Starting price | Contact for pricing | $99.00 |
| Free trial | No | Yes |
| Free version | No | No |
| Best for | Large Enterprises, Medium Business | Large Enterprises, Small Business, Medium Business |
| Category | Enterprise Content Management (ECM) Software | Enterprise Content Management (ECM) Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows | Browser Based (Cloud), Installed - Windows |
| API | Available | — |
| Support modes | 24/7 (Live rep) | Online |
| Certifications | HIPAA, GDPR | — |
| Data residency | Global | US |
Key differences between OnBase and Kofax PaperPort
- Pricing: Kofax PaperPort starts at $99.00. OnBase pricing is not publicly listed.
- Free trial: Kofax PaperPort offers a free trial; OnBase does not.
- User satisfaction: OnBase scores higher with a 4.3-star average.
- Deployment: OnBase supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows; Kofax PaperPort supports Browser Based (Cloud), Installed - Windows.
OnBase vs Kofax PaperPort — find the better fit before you commit.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Enterprise Content Management (ECM) Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
Talk to an expert Talk to an expert |
Free PDF comparison
Download this OnBase vs Kofax PaperPort comparison
Get the full side-by-side as a PDF — these picks plus the top Enterprise Content Management (ECM) Software tools, with verified ratings, pricing and features.
- Side-by-side on pricing, features & ratings
- Plus the category top 10, scored & ranked
- Emailed to you — no on-screen download
No file downloads on screen — we email it to you. One-click unsubscribe anytime.
OnBase vs Kofax PaperPort: Biggest differences
Start here before you go deeper into features.
Best for large enterprises needing customizable, secure content management solutions.
- You require centralized, secure storage for sensitive enterprise content.
- Your organization needs a low-code platform to build tailored business process automations.
- You want to improve productivity and reduce operational risks through flexible workflows.
- You are a small business with limited IT resources and need simple, out-of-the-box solutions.
- You cannot accommodate complex, resource-intensive implementation and prefer transparent pricing.
Best for Windows-based document scanning and simple office document management.
- You need powerful scanning and PDF conversion on Windows desktops.
- Your team requires straightforward digital document organization without complex workflows.
- You prefer a one-time license over subscription-based ECM solutions.
- Your organization demands cloud-native or mobile-first content management.
- You require advanced ECM features like extensive collaboration and workflow automation.
OnBase: Best for large enterprises needing customizable, secure content management solutions. Kofax PaperPort: Best for Windows-based document scanning and simple office document management.
Description | OnBase provides enterprise information management capabilities that can help businesses optimise operations. It enables centralised secure storage of important content, allowing relevant ... Read More about OnBase | Kofax PaperPort is a document management application for Windows that lets users scan paper documents, convert them to PDF, and organize files for quick retrieval. It reduces paper handling ... Read More about Kofax PaperPort |
|---|---|---|
Entry Level Pricing |
|
|
Free Trial Availability |
| |
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | Medium BusinessLarge Enterprises | 1-50 employees51-500 employees |
Get pricing help | Get pricing help |
Software Demo
Demo |  Kofax PaperPort has not given any software demo yet If you're the owner of this profile, add your demo.Contact us |
|---|
Need a second opinion?
Get decision help from a software advisor
Share your priorities, budget, and team needs, and we’ll help you narrow the options and understand the tradeoffs before you talk to vendors.
- Independent advice — matched to your business
- Understand the tradeoffs before you talk to vendors
- Free 15-min call with a software advisor.
Step 1 of 4
How big is your team?
We tailor recommendations to companies your size.
How do OnBase and Kofax PaperPort Compare on Features?
Total Features | 12 Features | 6 Features |
|---|---|---|
Unique Features | No unique features | No unique features |
Get Quote | Get Quote |
Compare OnBase and Kofax PaperPort on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
Pricing Option | ||
|---|---|---|
Starting From |
|
|
Pricing Plans |
|
|
Pricing Page | Pricing information not available |  |
OnBase vs Kofax PaperPort: Other Details
Organization Types supported |
|
|
|---|---|---|
Platforms Supported |
|
|
Modes of support |
|
|
API Support |
|
|
Get help choosing | Get help choosing |
OnBase vs Kofax PaperPort Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
HIPAA | ✓ Yes | — |
|---|---|---|
GDPR | ✓ Yes | — |
Single Sign-On (SSO) | ✓ Yes | — |
Multi-Factor Auth (MFA) | ✓ Yes | — |
Data Encryption | ✓ Yes | — |
Audit Logs | ✓ Yes | — |
Data Residency | 🌐 Global | 🇺🇸 US |
OnBase User Reviews & Rating Comparison
User Ratings | 3.8 (based on 24 reviews) | |
|---|---|---|
Rating Distribution | ||
Pros and Cons |
|
|
Positive Reviews | No reviews available for the product | No reviews available for the product |
OnBase and Kofax PaperPort Customers
Customers |  Alliant Credit Union  PEMCO Insurance |  DB Schenker  Cerner  Guess |
|---|
Media and Screenshots
Videos |  3 Videos | No videos available. |
|---|
Top Alternatives to OnBase and Kofax PaperPort in 2026
Alternatives |
|---|
Add another option to compare side by side
Search by product name to compare pricing, fit, and buyer feedback in one view.Compare similar software options
Related Blogs and Articles for Enterprise Content Management Ecm Software
Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, OnBase or Kofax PaperPort?
- OnBase edges out the other on user ratings (4.3 vs 3.8). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do OnBase and Kofax PaperPort offer a free trial?
- Kofax PaperPort offers a free trial. OnBase does not.
- What is the starting price of OnBase vs Kofax PaperPort?
- OnBase starts at Contact for pricing. Kofax PaperPort starts at $99.00.
- What are the top alternatives to OnBase?
- Top alternatives to OnBase include Laserfiche, Greenbox, Ezidox, Box, Box Relay.
- What are the top alternatives to Kofax PaperPort?
- Top alternatives to Kofax PaperPort include SearchExpress Document Management, SYFol, Hygraph, IXIASOFT DITA CCMS, DocuShare.