Egnyte vs Scan123 Comparison
Egnyte
Starting at $8 /User/Month
- Free Trial
- Large Enterprises
- Medium Business
Egnyte is a cloud content collaboration software company that is simplifying and securing file sharing and management. By combining the ease of use and value of public cloud with the control and security of on-premises s…
Scan123
Starting at Contact for pricing
- Free Trial
- Medium Business
- Small Business
Scan123 is a secure document management platform designed to help businesses digitize, store, and access their files with ease. Built for industries like automotive dealerships, trucking companies, and home care provider…
Egnyte leads on user satisfaction with a 4.6-star rating across 392 reviews.
Egnyte vs Scan123 — at a glance
| Feature | Egnyte | Scan123 |
|---|---|---|
| Rating | 4.6 / 5 | 4.6 / 5 |
| Reviews | 392 | 28 |
| Starting price | $8 /User/Month | Contact for pricing |
| Free trial | Yes | Yes |
| Free version | No | No |
| Best for | Large Enterprises, Medium Business, Small Business | Medium Business, Small Business |
| Category | Cloud Content Collaboration Software | Cloud Content Collaboration Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac | SaaS/Web/Cloud, Mobile - Android, Installed - Windows |
| API | Available | — |
| Support modes | 24/7 (Live rep), Business Hours | Online |
| Certifications | SOC 2 | — |
| Data residency | Global | US |
Key differences between Egnyte and Scan123
- Pricing: Egnyte starts at $8 /User/Month. Scan123 pricing is not publicly listed.
- Target audience: Egnyte is built for Large Enterprises and Medium Business, while Scan123 targets Medium Business and Small Business.
- User satisfaction: Egnyte scores higher with a 4.6-star average.
- Deployment: Egnyte supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac; Scan123 supports SaaS/Web/Cloud, Mobile - Android, Installed - Windows.
Egnyte vs Scan123 — find the better fit before you commit.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Cloud Content Collaboration Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
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Egnyte vs Scan123: Biggest differences
Start here before you go deeper into features.
Large Enterprises, Medium Business, Small Business
Medium Business, Small Business
Egnyte typically suits Large Enterprises and Medium Business. Scan123 tends to fit Medium Business and Small Business better. The right choice depends on your team size, workflow, and whether a free trial matters.
Description | Egnyte is a cloud content collaboration software company that is simplifying and securing file sharing and management. By combining the ease of use and value of public cloud with the ... Read More about Egnyte | Scan123 is a secure document management platform designed to help businesses digitize, store, and access their files with ease. Built for industries like automotive dealerships, trucking ... Read More about Scan123 |
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Entry Level Pricing |
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Free Trial Availability | ||
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | — | 10–200 Employees |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Fast, Paperless Transformation: Scan123 allows users to convert physical paperwork into searchable, digital records, helping companies transition away from paper-based systems quickly and efficiently.
- Remote Access and Secure Sharing: Its cloud-based architecture lets remote work by allowing access to documents from any device while maintaining strict permission-based sharing.
- Ease of Use with Minimal IT Dependence: Designed for businesses without dedicated IT teams, Scan123 offers easy onboarding, intuitive interfaces, and responsive support to help users get started with minimal technical overhead.
Best fit
- 10–200 Employees
- Automotive dealerships, home care, trucking and logistics, legal, healthcare services, equipment rental, real estate, insurance
- Office Managers, Service Directors, Operations Managers, Compliance Officers, IT Support Staff, Administrative Assistants, Records Managers, HR Coordinators
Reasons buyers look elsewhere
- Lacks built-in payroll and HR features — teams over 50 employees typically add Gusto or ADP
- Missing native integrations with Microsoft 365 and Google Workspace — requires manual setup or third-party connectors
- No AI-powered document tagging or auto-categorization — competitors like Adobe and Kofax offer machine learning-based extraction
Software Demo
Demo |
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How do Egnyte and Scan123 Compare on Features?
Total Features | 5 Features | 5 Features |
|---|---|---|
Unique Features | No unique features | No unique features |
Get Quote | Get Quote |
Compare Egnyte and Scan123 on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Egnyte vs Scan123: Other Details
Organization Types supported |
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Platforms Supported |
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API Support |
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Get help choosing | Get help choosing |
Egnyte vs Scan123 Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | — |
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HIPAA | ✗ No | — |
Data Encryption | ✓ Yes | — |
Data Residency | 🌐 Global | 🇺🇸 US |
Egnyte User Reviews & Rating Comparison
User Ratings | ||
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Rating Distribution | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Buyer sentiment is very strong across 423 reviews, with consistently positive feedback. What buyers like
Common complaints
| Buyer sentiment Buyer sentiment is very strong across 28 reviews, with consistently positive feedback. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product |
Media and Screenshots
Screenshots |  2 Screenshots |  4 Screenshots |
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Videos |  3 Videos |  1 Videos |
Top Alternatives to Egnyte and Scan123 in 2026
Alternatives |
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Related Blogs and Articles for Cloud Content Collaboration Software
Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Egnyte or Scan123?
- Egnyte edges out the other on user ratings (4.6 vs 4.6). That said, the best pick depends on your use case, so use the comparison tables above to evaluate each dimension.
- Do Egnyte and Scan123 offer a free trial?
- Yes, both Egnyte and Scan123 offer a free trial.
- What is the starting price of Egnyte vs Scan123?
- Egnyte starts at $8 /User/Month. Scan123 starts at Contact for pricing.
- What are the top alternatives to Egnyte?
- Top alternatives to Egnyte include Dataprius, Syncplicity, DocControl, Ftopia, FileCloud.
- What are the top alternatives to Scan123?
- Top alternatives to Scan123 include PowerFolder, OpenKM Document Management, Koofr, Accellion, Cloudup.