SutiExpense

Bank Feed Sync

SutiExpense’s Bank Feed Sync feature automatically connects to corporate bank accounts and imports transaction data into the system in real time. This automation reduces manual entry, improves accuracy, and ensures all expenses are captured and categorized properly. It simplifies reconciliation, helps maintain up-to-date financial records, and enhances visibility into company spending.

Expense Approval

SutiExpense’s Expense Approval feature offers customizable, multi-level workflows to ensure submitted expenses are reviewed and authorized by the right individuals. Approvers receive automated alerts, can review documentation, and approve or reject claims efficiently. This ensures compliance with internal policies, reduces processing time, and maintains a detailed audit trail for accountability and transparency.

Mileage Tracking

With SutiExpense’s Mileage Tracking, users can log distances traveled for business purposes manually or via integrated GPS tools. The platform calculates reimbursement amounts using pre-defined mileage rates, ensuring accuracy and fairness. This feature simplifies mileage reporting, enhances compliance with travel policies, and streamlines the approval and reimbursement of travel-related expenses.

Multiple Reporting Currency

SutiExpense supports Multiple Reporting Currency, allowing users to submit expenses in various local currencies while the system automatically converts them to a base reporting currency using real-time exchange rates. This feature ensures accurate financial reporting for global teams, streamlines international expense management, and eliminates manual currency conversions across multi-national organizations.

Receipt Management

SutiExpense’s Receipt Management enables users to upload, store, and link digital receipts to corresponding expense entries. This centralized repository allows finance teams to easily verify claims, ensures regulatory and policy compliance, and eliminates paper clutter. It supports faster approvals, improves audit readiness, and enhances data security with encrypted cloud storage.

Reconciliation Summary

The Reconciliation Summary in SutiExpense provides a detailed comparison of submitted expenses, card transactions, and bank feeds to identify discrepancies. Finance teams can quickly validate or correct mismatched entries, ensuring accuracy and consistency in financial reporting. This feature simplifies month-end closing and promotes transparency in company-wide expense tracking and reconciliation.

Reimbursement Management

SutiExpense automates Reimbursement Management by tracking submitted and approved claims until payment is completed. It ensures prompt, accurate disbursements and keeps employees informed throughout the process. With integrated approval workflows and audit trails, the feature streamlines reimbursement operations, enhances employee satisfaction, and enforces company policies on allowable expenses.

Spend Control

SutiExpense’s Spend Control feature allows companies to define spending limits, policy rules, and real-time alerts that monitor and enforce compliance. This functionality helps prevent unauthorized or excessive spending by flagging violations instantly. It improves budgeting discipline, ensures adherence to financial policies, and provides full visibility into organizational spending behavior.

Third-party Integration

SutiExpense supports Third-party Integration with a wide range of systems including ERP, accounting, and HR platforms. This seamless data exchange eliminates duplicate entries, reduces errors, and ensures consistency across financial workflows. Integrations automate key processes and help organizations streamline operations by syncing expense data directly into their existing systems.

Time & Expense Tracking

SutiExpense combines Time & Expense Tracking to let users record work hours and associate them with related expenses for specific tasks or projects. This dual-tracking supports accurate client billing, project budgeting, and cost analysis. It enhances visibility into operational performance while ensuring that time and financial data are fully aligned.