Spendesk

Bank Feed Sync

Spendesk’s Bank Feed Sync feature automatically connects business bank accounts with the platform to import transactions in real time. It eliminates manual data entry, reduces errors, and provides up-to-date financial visibility. This feature ensures that company spending is accurately recorded and reconciled efficiently for seamless expense management.

Card Spending Tracker

The Card Spending Tracker in Spendesk monitors all purchases made with company-issued physical and virtual cards. It provides real-time insights into who spent what, when, and where. This feature enhances accountability, supports budget control, and helps finance teams maintain a clear view of all employee and departmental expenses.

Expense Approval

Spendesk’s Expense Approval feature allows finance teams and managers to review and authorize expenses before reimbursement or payment. Configurable workflows ensure policy compliance and cost control. This feature helps organizations manage spending more efficiently, avoid unauthorized purchases, and maintain financial discipline across departments and teams.

Mileage Tracking

Spendesk’s Mileage Tracking feature enables employees to log business travel distances for accurate reimbursement. Users input start and end locations, and the platform calculates mileage costs automatically. This feature simplifies travel expense claims, ensures consistency, and supports fair and compliant reimbursement for vehicle-related business activities.

Multi-level Approval

The Multi-level Approval feature in Spendesk supports hierarchical review structures by allowing expenses to pass through multiple layers of authorization. This ensures spending decisions align with both departmental and company-wide policies. It enhances internal controls, accountability, and transparency while minimizing the risk of unauthorized or excessive expenditures.

Multiple Reporting Currency

Spendesk’s Multiple Reporting Currency feature supports international teams by enabling expense tracking and reporting in various currencies. It converts foreign transactions based on real-time exchange rates, ensuring financial clarity. This feature helps global businesses manage multi-currency expenses, simplifies reconciliation, and supports consolidated financial reporting across regions.

Receipt Management

Receipt Management in Spendesk enables users to upload, store, and organize expense receipts in one central location. The platform matches receipts with corresponding transactions, streamlining recordkeeping. This feature ensures audit readiness, reduces administrative overhead, and promotes compliance with internal policies and tax authority requirements.

Receipt Scanner

Spendesk’s Receipt Scanner feature uses OCR (Optical Character Recognition) to automatically extract data from photographed or uploaded receipts. It populates expense fields like date, amount, and merchant. This feature speeds up expense entry, reduces errors, and simplifies the reporting process for employees and finance teams alike.

Reconciliation Summary

The Reconciliation Summary feature in Spendesk provides a comprehensive view of all transactions, categorized and matched with receipts or approvals. It helps ensure completeness and accuracy before closing books. This feature improves financial transparency, accelerates month-end processes, and gives finance teams confidence in their reporting and audits.

Reimbursement Management

Spendesk’s Reimbursement Management feature handles employee out-of-pocket expense claims from submission to payout. It automates approvals and payments, ensuring timely reimbursements. This feature enhances employee satisfaction, maintains policy compliance, and helps finance teams track and control cash flow related to employee-incurred business expenses efficiently.

Spend Control

Spendesk’s Spend Control feature enforces spending limits through pre-approved budgets, custom rules, and real-time transaction monitoring. It prevents overspending and unauthorized purchases while allowing flexibility where needed. This feature gives finance teams greater control over company funds and helps departments stay within their designated expense boundaries.

Tax Claim

The Tax Claim feature in Spendesk assists companies in identifying and reclaiming eligible VAT or other tax components from business expenses. It extracts relevant data and categorizes tax-deductible purchases. This feature helps organizations reduce tax liabilities, improve financial accuracy, and ensure compliance with local and international tax regulations.

Third-party Integration

Spendesk supports Third-party Integration with accounting platforms, HR systems, and business tools like Xero, QuickBooks, and NetSuite. These integrations synchronize data automatically, streamline workflows, and reduce manual input. This feature enhances efficiency, ensures consistency across systems, and provides a seamless finance ecosystem for complete expense management.

Time & Expense Tracking

Spendesk’s Time & Expense Tracking feature allows teams to record hours worked and related expenses in a centralized system. It links time entries with associated costs to provide a holistic view of project or client profitability. This feature supports accurate billing, improves visibility, and enhances operational efficiency for service-based businesses.