MobileXpense

Bank Feed Sync

MobileXpense’s Bank Feed Sync feature connects directly to corporate bank accounts to automatically import transaction data. This eliminates manual entry, reduces reconciliation errors, and ensures financial records remain current. By streamlining bank integration, this feature helps finance teams maintain accuracy and improves the efficiency of expense tracking and reporting.

Card Spending Tracker

The Card Spending Tracker in MobileXpense monitors company-issued credit or debit card transactions in real time. It provides complete visibility into spending patterns, categorized by employee, vendor, or department. This feature enhances control, promotes accountability, and helps businesses prevent overspending while maintaining a centralized view of card-based expenses.

Expense Approval

MobileXpense’s Expense Approval feature enables organizations to automate and enforce expense validation through configurable workflows. Managers can review, accept, or reject claims based on policies or thresholds. This ensures proper oversight, streamlines approval cycles, and reduces compliance risks while accelerating reimbursements and improving user and finance team efficiency.

Mileage Tracking

With Mileage Tracking, MobileXpense allows employees to log distances traveled for business purposes using automated or manual input. Integrated maps calculate accurate mileage reimbursements. This feature ensures fairness, compliance with travel policies, and simplifies claim submission for mobile workforces, especially for those using personal vehicles for professional travel.

Multi-level Approval

MobileXpense’s Multi-level Approval feature routes expense claims through customizable hierarchies, allowing multiple stakeholders to review and approve submissions. Approvals can be based on roles, departments, or expense amounts. This layered control strengthens policy enforcement, enhances accountability, and ensures that no unverified or excessive expense bypasses internal validation protocols.

Multiple Reporting Currency

MobileXpense supports Multiple Reporting Currency by enabling expense tracking and conversion across different currencies. This feature automatically applies exchange rates and supports accurate financial reporting in each required currency. It is especially useful for multinational companies, ensuring consistency and transparency in global operations and international reimbursement workflows.

Receipt Management

Receipt Management in MobileXpense centralizes the storage and organization of all expense-related receipts. Employees can upload, attach, and match receipts to transactions for audit and reporting purposes. This feature reduces paper clutter, ensures compliance, and simplifies internal audits by maintaining a secure, digital record of financial documentation.

Receipt Scanner

MobileXpense’s Receipt Scanner uses Optical Character Recognition (OCR) technology to extract relevant information from uploaded or photographed receipts. It automates the data entry process by populating expense fields like date, amount, and vendor. This feature improves accuracy, reduces user workload, and accelerates claim processing for mobile employees.

Reconciliation Summary

The Reconciliation Summary feature in MobileXpense compiles an overview of all processed expenses, showing matched receipts, approvals, and financial categorizations. It ensures that company financials are accurate and aligned before closing books. This feature supports accounting transparency, facilitates audits, and accelerates month-end or period-end financial reconciliation processes.

Reimbursement Management

MobileXpense’s Reimbursement Management handles the end-to-end process of paying employees for approved expenses. It tracks claims from submission to payment, ensuring timely and accurate reimbursements. This feature simplifies finance workflows, supports employee satisfaction, and guarantees that reimbursement complies with company policies and regional financial regulations.

Spend Control

Spend Control in MobileXpense allows organizations to set predefined budgets, approval limits, and policy rules that govern employee spending. It provides real-time alerts and reporting to prevent policy violations. This feature enforces financial discipline, protects budgets, and gives finance teams greater visibility into how company funds are being used.

Tax Claim

The Tax Claim feature in MobileXpense identifies reclaimable VAT or other applicable taxes from eligible business expenses. It categorizes and stores necessary documentation for submission to tax authorities. This feature helps organizations recover owed amounts, reduces financial leakage, and ensures tax compliance through accurate and transparent expense classification.

Third-party Integration

MobileXpense offers Third-party Integration with accounting software, HR systems, and ERP platforms like SAP, Oracle, or Microsoft Dynamics. These integrations synchronize data automatically, reduce manual input, and streamline workflows. This feature increases accuracy, enhances productivity, and supports a connected financial ecosystem for comprehensive expense and financial management.

Time & Expense Tracking

Time & Expense Tracking in MobileXpense allows users to log both hours worked and associated business costs within a unified platform. It provides insights into project profitability, employee productivity, and client billing. This feature supports better resource planning and helps organizations control time-based expenditures efficiently and transparently.