Expensya

Time & Expense Tracking

Expensya’s Time & Expense Tracking feature allows employees to effortlessly log and monitor their expenses and time spent on various projects or tasks. Users can easily input expenses, assign them to relevant projects, and track the associated time directly within the system. This reduces the manual effort involved in reporting and ensures accurate billing and resource allocation. Managers gain clear visibility into employee expenses and productivity, enabling better budgeting decisions and streamlined administrative processes.

Mileage Tracking

The Mileage Tracking feature simplifies the recording of vehicle travel expenses for employees who regularly travel for business purposes. Employees can automatically calculate distances traveled using built-in GPS integration or manually input mileage details into Expensya. This ensures accurate reimbursement calculations, minimizes errors, saves time previously spent logging mileage manually, and provides businesses with clear documentation for tax and compliance purposes.

Third-party Integration

Expensya’s Third-party Integration capability enables seamless connection with other essential software systems such as accounting platforms, HR systems, ERP software, or CRM tools used within your organization. These integrations eliminate manual data transfer efforts and reduce the risk of data-entry errors, ensuring consistent and accurate information across multiple applications. By streamlining workflows between different platforms, Expensya enhances operational efficiency, productivity, and data accuracy.

Expense Approval

The Expense Approval feature streamlines the approval workflow by allowing managers to quickly review, approve, or reject employee-submitted expense claims within a centralized platform. Expensya provides a clear overview of pending approvals along with detailed expense breakdowns, ensuring transparency and accountability throughout the approval process. This significantly reduces delays in reimbursement cycles, improves financial control, and enables timely decision-making by management.

Reimbursement Management

Expensya’s Reimbursement Management simplifies employee reimbursement processes by consolidating all approved expenses into a clear payment schedule. Administrators can easily manage reimbursements by tracking approved claims, payment statuses, and scheduled reimbursements directly from one intuitive dashboard. This streamlined approach reduces administrative overhead, accelerates payment processing times, increases employee satisfaction through timely payments, and ensures regulatory compliance.

Spend Control

The Spend Control feature provides administrators with tools to set expense policies, budgets, spending limits, and automated alerts when spending exceeds predefined thresholds or violates company guidelines. By proactively monitoring expenditures against budgets in real-time, businesses can effectively enforce spending policies, control costs more efficiently, avoid overspending risks, and maintain stronger financial discipline across teams.

Multiple Reporting Currency

Expensya’s Multiple Reporting Currency functionality allows businesses operating internationally or managing global teams to effortlessly report expenses in different currencies based on their specific business needs. Employees can submit expenses in local currencies while Expensya automatically converts expenses into your company's primary reporting currency using updated exchange rates. This simplifies international expense reporting processes and eliminates tedious manual conversions—saving finance teams valuable time while improving accuracy in global financial reporting.

Receipt Management

With Receipt Management capabilities in Expensya, employees can conveniently store digital copies of their receipts within a centralized repository accessible at any time. Receipts can be uploaded directly from mobile devices or desktop computers for easy access during expense submissions or audits. This digital storage solution significantly reduces paper clutter, minimizes the risk of lost or misplaced receipts, facilitates compliance with tax regulations or audits requirements—ultimately improving record-keeping efficiency throughout your organization.

Receipt Scanner

Expensya’s Receipt Scanner allows employees to instantly capture receipts using their mobile device cameras. The scanner automatically extracts critical details like date, amount spent, merchant name, VAT information (if applicable), and transaction currency—then populates these details directly into expense reports without manual entry required by employees themselves. This greatly reduces errors caused by manual data entry processes while speeding up expense reporting workflows for employees—saving significant time for both employees submitting claims and finance teams reviewing them.

Bank Feed Sync

The Bank Feed Sync feature enables automated synchronization between Expensya and your organization's bank accounts or credit card statements—automatically importing transaction data directly into expense reports without manual intervention required from users or finance departments alike. By eliminating manual reconciliation tasks associated with bank transactions matching—businesses benefit from increased data accuracy across financial records as well as substantial time savings during reconciliation procedures.

Reconciliation Summary

Expensya’s Reconciliation Summary provides